Total 3,312 job vacancies in Singapore

- Handle Accounts Payable (from input, cost control andbudget)

- Assist. for Accounts Receivable update and analysis

- Communicates with Banks for trade applications and monitorof dues of monthly banks reconciliation.

- assist. in quarterly GST submission after training

- assist. in yearly audit processes

- assist. in submission (IRAS, MOM, etc).

- daily administration support to Management & Team.

- Ordering of stationeries and miscellaneous.

- Attending to incoming calls. Assist. in preparation ofpreparing of meeting (weekly & monthly).

- Take note of Management's appointment and preparing ofmeeting area.

1. PROGRAMME, EXHIBITION & EVENT MANAGEMENT

1.1 Plan the exhibition coordination as part of the Internationalisation and Regionalisation team, including tracking timelines and milestones

1.2 Prepare budget and secure sponsorship where necessary

1.3 Develop programme/event publicity materials for marketing

1.4 Liaise with all relevant government agencies, and all external partners and vendors to coordinate the exhibition/event

1.5 Be part of the team on-site for shows, in Singapore and overseas

1.6 Liaise with exhibitors for all admin & finance matters

1.7 Manage progress reporting

1.8 Prepare programme/event accounts

1.9 Collate post-exhibition evaluation and/or post-event survey

1.10 Prepare programme/event reports to meet compliance requirements

1.11 Administer the disbursement of grants as needed to exhibitors

2. GENERAL ADMINISTRATION

2.1 Provide secretariat support to ASMI Council and relevant Committees

2.2 Provide support to other ASMI events and activities as and when required

2.3 Undertake special projects and ad-hoc duties as and when assigned

Business Admin /Entry welcome /Up to $3,500 @Jurong East

• Prepare invoices & shipping documents to overseas customers.

• Coordinate, monitor and follow up with shippers/consignees/forwarders.

• Verify shipment details upon receipt, and liaise with customers & distributors.

• Coordinates with freight forwarders and vendor's warehouse.

• Coordinates transportations between warehouse and site installation team.

• Upkeep records of warehouse storage and movement. 

Interested applicants, send in your updated resume by clicking “Apply Now”.

Lin Weikang
EA Personnel No: R21102570
EA License No: 23C1894

Working Hour

• Mondays and Wednesdays: 7:00am to 4:30pm
• Fridays: 7:00am to 4:00pm, inclusive of 1hr lunch break
• Other days to be arranged separately with the staff

Requirement

• GCE ‘O’ level and above qualifications,
• At least 5 years of experience in administration and bookkeeping
• Candidates with school experience are preferred

Key Roles
Performs administrative and bookkeeping functions including:

• Admin functions: collect/review supporting documents, generate/process invoice & payment, and any other administrative functions assigned by the Admin Manager
• Bookkeeping functions: data entry, bank reconciliation, accruals & journal adjustments and prepare monthly financial statements for submission to the SMC.

Job Summary

The Administrative Executive provides comprehensive administrative and operational support across multiple portfolios within the Company. This role serves as a central coordination point for frontline services, procurement, inventory management, stakeholder liaison, and other administrative support.

Portfolio allocation and specific functional focus will be determined based on organisational priorities and team requirements. The incumbent is expected to demonstrate adaptability and operational reliability in supporting various departments as assigned.

Duties and Responsibilities

1. General Administration & Secretarial Support

• Manage general correspondence and documentation across service units.

• Coordinate meetings, prepare agendas, compile reports, and record minutes for departmental, management, and authority submissions.

• Support training administration and related documentation.

• Liaise with key external stakeholders (e.g. mosques, schools, donors, partners).

• Ensure timely, accurate completion of administrative tasks and reporting requirements.

2. Frontline Donations & Customer Service

• Serve as frontline contact for public enquiries (walk-in, phone, email).

• Process donations (cash and in-kind) in accordance with internal controls and secure handling procedures.

• Issue receipts and maintain accurate donation records.

• Manage donation-related reporting and documentation.

• Coordinate Food Fund matters, including ordering, receipt issuance, reporting, and meal donation arrangements.

3. Procurement & Operations Support

• Coordinate procurement of approved goods and services in compliance with internal policies.

• Source vendors, obtain quotations, and support requisition and tender processes.

• Prepare purchase requisitions, purchase orders, and store documentation.

• Manage ordering of operational supplies (e.g. stationery, equipment, staff passes, name cards).

• Inspect and monitor operational support functions (e.g. kitchen, housekeeping standards) where assigned.

• Provide cross-departmental coverage during manpower gaps.

• Supervise and guide Storekeeper operations where required.

4. Inventory & Stock Management

• Maintain accurate records of stock movement, inventory levels, and receivables, includes inventory of perishables, small value purchases, low value asset (not under IT purview) and furniture.

• Monitor stock levels, expiry dates of perishables,, and usage patterns through the inventory system.

• Analyse trends to identify potential shortages or inefficiencies.

• Ensure proper documentation, reconciliation, and reporting of inventory matters.

• Highlight procedural gaps or operational risks to the Reporting Officer.

5. Other Responsibilities

• Contribute proactively to team initiatives and organisational improvements.

• Undertake additional duties as assigned by the Reporting Officer within the scope of administrative and operational functions

• Remain flexible in portfolio deployment based on evolving organisational needs.

Requirements / Qualifications

Minimum Qualification

Professional Certificate / NITEC in Business Administration, Office Skills, Operations, or related field.

Experience

At least 1–2 years of relevant administrative, procurement, or operations support experience preferred.

Fresh graduates with relevant training may be considered.

Physical Requirements

Comfortable with movement of supplies or inventory items as part of store and stock duties.

COMPANY DESCRIPTION

Montfort Care is a vibrant workplace with a supportive culture where collaboration and camaraderie thrive. Our teams are highly cooperative, and colleagues genuinely care for each other. We celebrate diversity and innovation, united by our three core values: Resonance, Ingenuity and Stronger Together.

Expect a dynamic and fast-paced environment, as we are in an exciting phase of growth. Success here requires adaptability, agility, and the ability to navigate complexity. Our people stay with us because they find a strong sense of purpose and community, enjoying the opportunity to make a tangible difference in people's lives.

We offer a flexible work environment that values the importance of personal and professional growth. With plenty of opportunities for continuous learning and development, Montfort Care is an ideal place for those who want to grow their careers while contributing to meaningful change.

Join us to be part of an amazing team that's dedicated to making a difference and having fun while doing that!

RESPONSIBILITIES

The Admin Associate provides administrative and operational support to the Mental Health programmes and services while ensuring smooth coordination between teams, clients, and stakeholders. This role also includes, but not limiting, to the monitoring of staff movements in the area of hiring, training and transfer within the organisation. He/She supports the senior admin executive/senior staff in generating reports for senior management, funders and the respective Cluster Teams, as required. The incumbent supports the senior staff in overseeing key performance targets, processes, and the efficient operation of the mental health programmes.

The Admin Associate also provides facilities management support, which includes office maintenance issues, managing of contracts and financial claims for the teams.

JOB RESPONSIBILITIES

Administrative and Operational Support

• Manage daily administrative operations, including scheduling, correspondence, and documentation.
• Coordinate office and program logistics, facilities management, contracts and financial claims, ensuring alignment with organizational goals and policies.
• Maintain accurate records for clients, stakeholders, and staff, ensuring compliance with confidentiality and data protection policies.

Reporting and Data Management:

• Support senior staff in generating monthly and quarterly reports for funders, the C-suite, and other key stakeholders, providing insights into program performance and outcomes.
• Support senior staff to prepare and present data summaries and analysis to inform strategic decision-making.

Compliance

• Ensure all administrative processes comply with Montfort Care's policies and industry standards.
• Assist in regular reviews or audits of documentation and administrative workflows

Data Entry and Analysis:

• Input and organize program data into relevant systems for tracking and reporting.
• Assist with data collection and pre-processing, support Senior Programme Executive/ Assistant Manager to analysis and identify trends or insights that can inform team decisions.
• Create charts or visualizations to support presentations or reports.

Monitoring and Evaluation

• Support in the development of Mental Health's service planning document and manual including set up requirements (infrastructure, manpower, training, recruitment) and processes (outreach, screening, mental health information, service linkage & follow-up).
• Support performance evaluation across programmes to ensure alignment with divisions and organisational goals.

• Diploma in Business Administration, Social Work, or a related field.
• At least 2 years of relevant experience in administrative roles, preferably in a social service or healthcare setting.

Relevant Experience

• Good organizational and time-management skills.
• Detail-oriented with a focus on accuracy in documentation and reporting.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and database systems.
• Familiarity with data entry, report writing, and basic analysis is an advantage

Personal Characteristics and Traits

• People-oriented, good interpersonal and relation building skills
• Attention to detail and committed to confidentiality

*Only shortlisted candidates will be notified.

Job Description & Requirements

• Act as the main point of contact between the project team and the project site
• Ensure that all project tasks are completed on time, within budget, and to the required quality standards
• Develop and maintain project plans, schedules, and budgets
• Monitor and report on project progress to the project team, site management, and upper management
• Coordinate with site personnel to obtain necessary permits, approvals, and other project-related documentation
• Facilitate communication between project team members, site personnel, upper management, and other stakeholders
• Manage project documentation and ensure that all project files are up-to-date and accessible
• Develop and implement project policies and procedures as needed
• Ensure that all project-related activities comply with relevant regulations, standards, and best practices
• Provide administrative support to the project team and upper management as needed

Tasks

• Schedule and attend project meetings
• Take meeting minutes and distribute to attendees, including upper management
• Draft and distribute project-related communications (e.g., progress reports, status updates) to upper management
• Coordinate and track project-related expenses and invoices, and provide regular reports to upper management
• Develop and maintain project-related databases and other tools, and provide access to upper management as needed
• Coordinate travel arrangements and accommodations for project team members and upper management
• Order and maintain office supplies and equipment as needed
• Assist upper management with any other tasks or projects as needed

Responsibilities including but not limited to:

• Clerical duties and general administrative support
• Attend to phone calls, queries and emails
• Develop and maintain filing system
• Preparation of legal documents (training will be provided)
• Carry out simple payments, invoicing and receipts functions
• Archival of both digital and hard-copy documents

Requirements:

• Proficient in Microsoft Office and Outlook
• Organized and detail-oriented
• Strong customer service and communication skills

• Well Established Company
• Salary: $3000 - $4300
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Assist in GST submission and expenses claims
• Assist in preparing monthly financial reports, bank reconciliations, and supporting documents for accounting purposes.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Assist in preparing quotations, purchase orders, and other administrative paperwork when required.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.
• Manage auditors queries
• Handle general office maintenance like copier, renew lift maintenance contract, aircon servicing, etc

Job Requirements:

• Diploma / Degree in Accounting, Finance or related discipline.
• Minimum 5 years of relevant accounting experience.
• Hands-on experience in Accounts Payable and Accounts Receivable functions.
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Nearest MRT Station: Labrador Park
Contract duration: 12 months (agency contract)
Working hours: Mon - Fri (Office hours)

About the Role

You will support the management and coordination of grant/program activities for MHI funds and FSI operational workflows. This role focuses on accurate documentation, smooth follow-ups, meeting coordination, and supporting reporting/compliance and claims documentation.

Key Responsibilities

• Prepare Letters of Award and supporting documentation for approved projects

• Manage and track grant-related enquiries; maintain records and project documentation for funded projects

• Arrange project meetings and support secretariat work (preparing and circulating materials)

• Support knowledge management, report preparation, and tracking of project deliverables

• Assist with compliance with funding and reporting requirements

• Support claims processing by maintaining oversight of project documentation and financial records

• Provide general administrative and operational coordination and follow-ups

• Perform PA/administrative support duties for the Divisional Director\
  

Requirements

• Diploma or Degree holder

• Experience in administrative, operations, or project support roles

• Strong organisational skills and attention to detail in handling documentation

• Good written and verbal communication skills to coordinate with stakeholders

• Ability to work independently and collaboratively in a team environment

• Proficiency in Microsoft Office (Word, Excel, Outlook)
  

Preferred (Good to Have)

• Familiarity with grant administration, finance-related processes, or compliance tracking

• Experience coordinating meetings, managing documentation, and supporting operational workflows

• Prior project coordination or stakeholder engagement experience
  

Interested candidates, please click “Apply Now”.

We regret to inform that only shortlisted candidates will be notified.

By applying, you consent to BGC Group Pte Ltd collecting, using, and sharing your personal data for recruitment and job matching, including with our clients and partners. View our Privacy Policy for Job Applicants, available at https://bgc-group.com/notice-for-job-applicants.

BGC Group Pte Ltd- Outsourcing Division

EA License No. 05C3053

Successful applicants will be employed by BGC Group and assigned to our client’s project under a contract arrangement.

Working Days: 5 days, Mon to Thurs 8:30am-6pm &  Fri 8:30am-5:30pm

Working Location: One-North

Salary: $2,800 ~ $3,300

Responsibilities

• Manage phone calls and email enquiries professionally and promptly.
• Attending to office visitors.
• Maintain organised filing systems, both digital and physical.
• Processing of Purchase Requisitions and issuance of Purchase Orders.
• Booking of Customers’ Purchase Orders and coordinate with Finance team for invoicing.
• Responsible for coordinating shipping, receiving deliveries, conducting stock checks, documenting records, and storing inventory.
• Ensure outgoing and incoming shipments are completed on time, within budget and to the exact location.
• Prepare shipping documents (eg. Airway bills, bills of landing, purchase orders, delivery orders, certificate of beneficiary, etc)
• Familiar with shipping incoterms and apply them accurately as required.
• Update, monitor and generate regular reports related to administrative and logistics operations.
• Liaise and negotiate with vendors, suppliers and contractors to ensure service quality and cost efficiency.
• Collaborate and communicate with other departments and regional offices.

Requirements

• Higher Nitec or Diploma in Business Administration, Logistics, Procurement or equivalent.
• At least 2-3 years of relevant work experience is preferred.

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• Well Established Company
• Salary: $2000 - $2500
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.

Job Requirements:

• Accounting/Finance Background
• Experience in Accounting functions is a plus
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

• Up till $2,600 Basic + Bonus

• 5 days with alternate Saturdays

• Any industries are welcomed

• Established & trusted automotive brand
  

Our Client, an established & trusted automotive brand, is inviting qualified candidates to fill the position as Claims Admin Officer.

RESPONSIBILITIES:

• Support the time flow for preparation of estimates

• Assist claim administrator

• Typing of GIA reports

• Submission of the first claims to insurances

• Other ad-hoc duties as and when assigned
  

REQUIREMENTS:

• N level and above

• 1 year relevant experience as a Claims Admin Assistant

• Microsoft Office knowledge would be preferred

• Working days: Mon - Friday 830am to 530pm
• Location : Ang Mo Kio Techplace
• Salary: $1,800 - $2500

Job Responsibilities:

• Maintain and update inventory files for all incoming and outgoing shipments
• Assist in preparing Bill of Materials (BOMs) for picking
• Print pick lists, packing labels, and shipment labels
• Coordinate with internal departments to manage all incoming and outgoing shipment activities.
• Support store operations in handling daily operational activities
• Assist with stock discrepancies and perform regular inventory checks and stock take.
• Perform ad-hoc store-related duties as assigned.

Job Requirements:

• Minimum 2 years of relevant working experience
• Proficient in MS Office software

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Our office looking for an office assistant with min 5 years of relevant experience.

Jobs and the duties:

• Office administration support
• Handle emails and phone calls
• Filing and document management
• Data entry and record keeping
• Schedule appointments and meetings
• Prepare reports and correspondence
• Coordinate office operations
• Support HR and accounts tasks
• Customer service assistance
• Maintain office supplies and inventory etc.

Preferred competencies and qualifications

• Previous experience in office administration, data entry, or related roles to support operational efficiency
• Proficiency in Microsoft Office (Word and Excel)
• High attention to detail to ensure accuracy in handling numbers and inventory data
• Excellent written and verbal communication skills to maintain professional correspondence
• Positive, team-oriented mindset with the ability to multitask effectively in a fast-paced environment

• Manage E-leave & E-attendance via Info-Tech System, including leave type entry, entitlement, application, certificate collection & approval and daily employee’s attendance
• Ability to do General Ledger will be preffered
• Ensure timely & accurate submissions in all government and related claims, e.g. Childcare Leave, Maternity/Paternity Leave, income tax (IR8A & IR21) matters etc.
• Responsible for work pass administration such as work pass applications, renewal, cancellation and issuance
• Coordinate with all departments on hiring plans, resignations, confirmation and all HR related matters
• Provide advice and handle all employee inquiries on HR-related matters
• Perform daily HR duties from on-boarding to off-boarding
• Responsible for monthly payroll and salary processing
• Maintenance of proper filing system & employee records
• Undertake any ad-hoc projects assigned by the superior/management team

Requirements:

• Possess a Diploma in Human Resources, Administrative / Business Studies or any other related field
• At least 1 year of working experience in HR & Payroll Administration. Familiar with Info-Tech System will be a bonus.
• Familiar with MOM regulations and HR practices
• Good communication, writing and interpersonal skills
• Proficient in Microsoft Office Applications
• Meticulous with a high level of integrity
• A team player with a flair for numbers
• Able to multi-task, responsible & willing to learn

Location: Redhill

The Services required are set out as follows:

Performs administrative and bookkeeping functions including:

Admin functions: collect/review supporting documents, generate/process invoice & payment, and any other administractive functions assigned by the Admin Manager

Bookkeeping functions: data entry, bank reconciliation, accruals & journal adjustments and prepare monthly financial statements for submission to the SMC

• Working Location: Alexandra | Singapore
• Basic: $2800 to $3200
• Working Hours: 10am to 6pm (Monday to Friday)
• WFH Arrangement after probations
• Training Provided

Job Responsibilities:

• Provide administrative support on pre- and post- sales matters.
• Attending to client’s queries on behalf of Manager whenever required.
• Maintain Manager’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Design & update meeting slides, rewards/challenges, and upcoming events for the team.
• Welcoming of guests and clients in office
• Liaising with clients for any outstanding documentation, maintaining polite and professional communication via phone, e-mail, and mails.
• Submission and follow-up on insurance documents via system.
• Perform other clerical and administrative duties such as maintenance of proper filing system for client database.
• Tracking of daily expenses, consolidating, and preparing of monthly tax receipts and claims.
• Other ad-hoc duties whenever required

Requirements:

• NITEC or equivalent in Business Administration or related field
• Candidate without experience is welcome to apply – Training will be provided

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.


Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Working Days: 5.5 days
Working Timing: Mon - Fri: 0800-1700, Sat:0800 - 1200
Salary:$2000 – $2500
Location: Changi Airfreight Centre

Responsibilities:

• Invoice issuance & verification
• Data Entry
• Calculate & record payments
• Updating accounting records
• General admin duties as assigned

Requirement:

• Min 1 year relevant experience

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• Providing support and assistance to the engineer and project team.
• Data entry/report when required.
• Maintain maintenance servicing reports.
• Issue servicing contract for valid PO/ approved quotation.
• Monitor and expedite delivery schedules of suppliers
• Willing to work in Tuas area
• Minimum 1 to 2 years of relevant working experience.

Accounts Executive

·        Handle accounts payable and accounts receivable functions, including invoice processing, payment preparation, and collections.

·        Prepare, record, and reconcile accounting transactions accurately and in a timely manner.

·        Assist in the preparation of financial statements, budgeting, forecasting, and management reports, including P&L and cash flow analysis.

·        Managing company ledgers and day-to-day transactions.

·        Process invoices, payments, receipts and reimbursements.

·        Prepare bank reconciliations and monitor cash flow.

·        Prepare and submit quarterly GST returns.

·        Verify balances in accounting records and rectify discrepancies.

·        Liaise with suppliers and internal departments regarding accounting matters.

·        Prepare financial and management reports as required by management

·        Maintain proper documentation and filing of financial records.

·        Ensure compliance with company policies and accounting procedures

·        And any other ad hoc duties that may be assigned from time to time.

Requirements

·        Diploma/Degree in Accounting, Finance, or related field.

·        Minimum2–3 years of relevant accounting experience in construction industry.

·        Proficient in Microsoft Excel and accounting software (e.g., MYOB, Auto Count)

·        Good understanding of accounting principles and financial reporting.

·        Strong attention to detail and accuracy.

·        Able to work independently and meet deadlines.

·        Good communication and interpersonal skills.

Preferred Qualifications

·        Experience handling full sets of accounts.

·        Knowledge of GST regulations and tax compliance.

·        Experience in payroll processing is an advantage.

Responsibilities:

• Provide general administrative support to Maintenance Department.
• Maintain records of maintenance activities in the appropriate logs.
• Support preparing documentation and reports.
• Assist in regular maintenance inspection and liaise with the vendor for the schedule arrangement.
• Perform other general administrative duties assigned by Superior.

Requirements:

• Superior organizational skills and multitasking abilities.
• Strong communication skills.
• Attention to the little details.
• Problem-solving skills.
• Basic qualification or sufficient experience as an Admin in Construction Sector.

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems. Whether you’re into sketching new ideas, hacking a building or growing client relationships in global markets, there’s something here for everyone.

Our depth of expertise spans disciplines—from aviation and transportation to education, hospitality, retail, technology and more. At our core we embody an entrepreneurial spirit, always looking ahead for new ways to innovate and add to our clients' success. We share the belief that design has the power to transform organizations and change lives; whether we’re refreshing a retailer’s brand, planning a new urban district or designing a super tall building.

Our work reflects an enduring commitment to sustainability, and we believe that a diversity of voices and cultures is one of the most powerful strategic tools for securing lasting competitive advantage.

As the world’s largest design firm, Gensler has a unique obligation and opportunity to focus on sustainability in the built environment. We deepened our commitment to combat the impact on climate change in the built environment when we launched Gensler Cities Climate Challenge (GC3) in 2019. This is our pledge to meet an ambitious goal: the elimination of all greenhouse gases from our work by 2030.

Your Role

The regional Studio Coordinator partners with regional members to collectively drive the operational success of the APME regional hub studio. This role sits at the hub of the studio, providing point of contact for internal, external, and firmwide team members. This role partners with the Senior Executive Assistant to ensure alignment between studio operations and executive priorities, contributing to the overall efficiency and success of the regional hub team.

What You Will Do

Administrative Support to Regional Leadership

• Provide administrative support, including but not limited to calendar management, travel arrangement includes visa arrangement, hotel arrangement and managing expenses reimbursement
• Manage and coordinate meeting arrangements; ensuring logistics, room setup, catering and tech requirements are arranged in advance
• Handle confidential information with professionalism and discretion
• Other ad hoc duties as assigned, not limited to the duties above

Studio Operations

• Support monthly studio-wide meetings including sending meeting invites, ensuring room booking and readiness, refreshment arrangement (if needed); work with regional leadership to develop agenda
• Support internal and external event planning and execution
• Coordinate studio operations across multiple timezone, locations, ensuring consistency and efficiency
• Partner with office administrative team and IT to plan for software and workspace updates and changes
• Partner with Human Resources on talent related initiatives such as Professional Development Program (PDP) process monitoring and tracking, leave tracking/reconciliation
• Work with respective departments to support the onboarding of regional team members and provide studio orientation

Your qualifications

• Minimum 5 years of working experience in similar capacity
• Demonstrate good communication and people skills to be able to work confidently across all levels
• Demonstrate excellent professionalism, trustworthy, integrity
• Demonstrated financial literacy with a keen sensitivity to numbers and diligence in managing company related expenses/budgets.
• Proven attention to detail, with excellent organizational and technical skills
• Must be able to determine priorities, take ownership of tasks, and exhibit a high level of initiative and follow-through
• Established success working on multiple tasks/projects at the same time
• Ability to manage complex situations
• Proficient with Microsoft Office

Life at Gensler

As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From internal design competitions to research grants to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability and wellness programs. We also offer profit sharing and twice annual bonus opportunities.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Responsibilities including but not limited to:

• Clerical duties and general administrative support
• Attend to phone calls, queries and emails
• Develop and maintain filing system
• Preparation of legal documents (training will be provided)
• Carry out simple payments, invoicing and receipts functions
• Archival of both digital and hard-copy documents

Requirements:

• Proficient in Microsoft Office and Outlook
• Organized and detail-oriented
• Strong customer service and communication skills

Introduction:

As an Admin, you will serve as the primary point of contact for prospective students. This role requires a passion for education and the ability to effectively communicate the details of our course curriculum. Your responsibilities include educating students, addressing their inquiries, and facilitating the enrollment process, all while collaborating closely with the Student Coordinator to ensure a smooth transition from application to onboarding. Your administrative skills and proactive approach will be essential in enhancing student satisfaction and driving enrollment growth.

Role and Responsibilities:

• Administrative Duties: Utilize Microsoft Office applications to perform essential administrative tasks related to student inquiries and enrollment tracking.
• Curriculum Familiarization: Develop a thorough understanding of the Educational Institution's curriculum and programs, focusing on academic excellence, student support, and community engagement. This will enable you to effectively communicate their benefits to potential students.
• Student Engagement: Identify student needs and recommend suitable courses or programs that align with their interests and goals, ensuring a personalized experience.
• Inquiry Management: Address student inquiries, both in-person and through online platforms, to provide timely information and facilitate the enrollment process.
• Collaboration: Work closely with the Student Coordinator to streamline the enrollment process and ensure a positive experience for new students.
• Feedback Collection: Gather and analyze student feedback to identify areas for improvement in curriculum development, student support services, and overall student satisfaction.
• Database Management: Maintain accurate records of student interactions and enrollment data for administrative purposes, facilitating effective reporting and analysis.
• Additional Duties: Take on any other responsibilities as assigned by the Student Coordinator to support the overall operations of the institution.

Qualification:

• Possess at least a diploma in any field.
• Fresh graduates who are proactive and sales-driven are encouraged to apply.
• Prior experience in sales is an added advantage.

Benefits:

• Competitive salary commensurate with experience.
• Health insurance and retirement benefits (if applicable).
• Professional development opportunities.
• Paid sick leave.
• Discretionary bonus.

Working Hours:

Mon : off
Tuesday - Friday : 1.30pm - 7.30pm
Saturday and Sunday: 9.00am - 7.30pm