Coordinate external and internal meetings for RDO management
Enter data and compile information regarding research collaborations, agreements, business visits, fellows, joint appointments, awards received by staff, manpower intern and attachment, and other research documentations
Compile RDO monthly calendar, such as visits, engagements, IP, and grant activities, for reporting to management with information from other team members
Record, issue, collect, safekeep, and order laboratory notebooks for researchers and technical staff
Raise and verify purchases made by RDO staff
Monitor RDO admin mailboxes
Be point of contact for general enquiries from staff, A*STAR community, and public
Manpower – Student Matters (Interns and Student Attachment)
Liaise with S&A supervisors, A*STAR Graduate Academy, and local Institutes of Higher Learning to input internship project proposals and other administrative matters.
Facilitate approval from management for research student’s conference applications, thesis- and supervisor-related matters, and other student-related matters.
Create quarterly internship calendar for regular updating to divisions.
Identify and review potential improvements to existing processes in manpower student internship and attachments.
Liaise with other departments within the institutes for student onboarding and exit.
Be point of contact for Student Matters in SIMTech and ARTC.
Own, update and maintain student database including troubleshooting and updating of approval workflows
Engagement Support
Provide logistics support for hosting visits, which include but not limited to securing and preparing meeting room, laptop, AV, name tent, and reserved carpark.
Liaise with receptionist to pre-register visitors and prepare visitor passes.
Cover Other RDO Job Functions, As Required
Support TD/publication/grant database and report
Support digitalisation, dashboards and process automation workflows for RDO related approvals.
Support RDO activities, catering and other task as required
Education Qualifications
Diploma or degree in administration or science or engineering
Job Requirements
Independent and able to work with minimal supervision
Able to work with multiple stakeholders, internal and external
Meticulous and attention to details
Good command of Microsoft Words, Excel, PowerPoint, Office, and SharePoint
Good communication, interpersonal and stakeholder engagement skills
