Job Responsibilities
Supplier Master Data Management
- Create and maintain supplier master records.
- Manage periodic renewal of supplier information, including:
- Non-Disclosure Agreements (NDA) using VSMC templates
- Corporate Social Responsibility (CSR) documentation using VSMC templates
- Construction Site Safety Management Undertaking signing
Internal Document Management
- Organize, file, and maintain OI documentation.
- Manage EUC documentation.
- Support contract management activities, including:
- Updating contract numbers in the ERP system
- Tracking and following up on contract signing progress
- Monitor monthly JCN closing status and follow up on pending approvals and signatures
Supplier Document Follow-up and Compliance
- Coordinate supplier document sign-back and follow up on outstanding items.
- Manage and file OI-related documentation.
- Ensure collection and tracking of:
- Hazardous Substance Commitment Guarantee
- Certificate of Analysis (COA) specification compliance documentation
- Environmental, Health, and Safety (EHS) compliance documentation
Supplier Visit and Meeting Coordination
- Apply for vehicle access permits and notebook (laptop) carrier approvals.
- Arrange and manage meeting room bookings for supplier visits and meetings.
a { text-decoration: none; color: #464feb; } tr th, tr td { border: 1px solid #e6e6e6; } tr th { background-color: #f5f5f5; } Job Requirements
- Undergraduate student or recent graduate in Business Administration, Supply Chain Management, Procurement, Engineering, or a related field.
- Basic understanding or strong interest in supplier management, documentation control, or administrative support.
- Ability to manage documents accurately and maintain organized records.
- Familiarity with Microsoft Office applications (Excel, Word, PowerPoint).
- Detail-oriented, responsible, and able to follow procedures and instructions carefully.
- Willingness to follow up on tasks and coordinate with internal teams and external suppliers.
