Total 34 office administrator job vacancies in The United States of America

The Opportunity

• Adecco is partnering with a leading bank to look for Office Administrators
• Office Location: Queenstown Area
• Working hours: 8.30am - 6.30pm
• Contract notice period: 2 months

The Talent

• Diploma / Degree holder with at least 4 years of proven experience as office administrator
• In-depth understanding of office management procedures and policies
• Meticulous, analytical, organized, resourceful, independent, self-motivated and enjoy challenges
• Strong interpersonal, written and communication skills
• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
• Mature and adaptive and able to interact well with all levels of stakeholders
• Flexibility to adapt to a fast-paced and rapidly changing environment.
• Ability to work independently and as part of a team.
• Highly proficient in Microsoft Office (Excel, Pivot Table, PowerPoint, Word, Outlook)

The Job

• Manage security door access, access card user profile creation/deletion and after-hours door access support
• Handle incoming and outgoing mail, packages, deliveries, document circulation and visitor reception
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
• Manage office supplies, office equipment and pantry supplies
• Oversee facilities services & maintenance activities
• Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
• Manage business trips, hotel booking, temp accommodation and visa/work permits application process
• Collaborate with cross-functional teams to ensure a seamless workflow
• Organize other office activities (meetings, event planning, town hall booking & etc.)
• Ensure operations adhere to policies and regulations
• Any other duties / project as assigned

Next Step

• We could contact you in the soonest time if you directly send your resume to: kareen.chua@adecco.com
• Email Topic: Apply Office Administrator
• We regret to inform that only shortlisted candidates will be contacted

Job Responsibilities:

The contracted staff shall be responsible for the following:

a. Perform the data rectification as detailed in Service Requests (SR). Where required, clarify requirements in the SR with the requester or other stakeholders prior to performing the data rectification.

b. Use SAP HCM, SAP adhoc queries and/or Microsoft Office tools to profile data for issue and discrepancies.

c. Propose, document and implement improvements to the current work processes to increase efficiency and/or to avoid audit issues.

Job Requirements:

Possess a Degree / Diploma in Computer Science, Information System, Science, Engineering or Equivalent.

1 - Functional Test Planning (P1 - Beginner)

2 - Systems Development Lifecycle (SDLC) (P1 - Beginner)

1. SAP HR experienced.

2. Good planning and coordination skills.

3. Strong writing, verbal communication and presentation skills.

Next Step:

• Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.
• Simply click on 'Apply here' to drop your resume or email at saghana.sithara@adecco.com
• All shortlisted candidates will be contacted.

Saghana Sithara | Registration Number: R1550224

The Opportunity

• Opportunity to work in well-known MNC, Resume Booster!
• Working Hours: Monday - Friday, 10am – 7pm (Mondays & Fridays WFH)
• Location: Central / One-North
• Duration: 1 Year (renewable subjected to performance)
• Salary: $1,800 monthly

The Requirement:

• Able to work independently with minimal supervision.
• Able to commit for at least 1 year.
• Proficient in MS Office and Google Workspace.
• Knowledge of Salesforce is a plus!

Job Description:

• Verification of opportunities and ensuring that all documentations (e.g.: licenses, menus) are valid for smooth merchant onboarding.
• Handles day-to-day operations for the Sales team through various tasks (e.g.: report generation, pipeline management, onboarding, slides).
• Coordinate with relevant stakeholders in relation to onboarding and contracting processes.
• Handles tickets and channel escalations and assigning them to the relevant stakeholders within SLA.
• Ad-hoc administrative tasks as assigned by team lead.

Next Step

• Prepare your updated resume, click "apply" or send to Eugene.See@adecco.com
• *Only shortlisted candidates will be contacted.

The Opportunity:

• Permanent Role
• Office location: Central.
• Work hours: Mon to Fri
• $6,000 - $7,800 + Mobile + AWS + VB

Adecco is partnering with a APAC Leader in Real Asset Management

The Job:

• Overseeing the rectification of building defects, minor improvement works, tenancy works, routine inspections, and preventive maintenance as per schedule.
• Ensuring the overall smooth operation of the building and car park, promptly addressing emergencies to minimize inconvenience to stakeholders.
• Ensuring the building's profitability and budget by planning, implementing, and monitoring operating and capital expenditures.
• Compiling management reports.

The Talent:

• Degree in Building/Real Estate Management/Facility Management or relevant technical discipline
• 5 - 7 years Office Operation working experience with major real estate developers
• Fire Safety Manager (FSM) is required

Next Step:

• Interested applicants, please send your resume to ayden.lee@adecco.com with your current and expected salary.
• All shortlisted candidates will be contacted.

The Opportunity

• Opportunity to work in well-known MNC, Resume Booster!
• Working Hours: Monday - Friday, 10am – 7pm (Mondays & Fridays WFH)
• Location: Central / One-North
• Duration: 1 Year (renewable subjected to performance)
• Salary: $1,800 monthly

The Requirement:

• Able to work independently with minimal supervision.
• Able to commit for at least 1 year.
• Proficient in MS Office and Google Workspace.
• Knowledge of Salesforce is a plus!

Job Description:

• Verification of opportunities and ensuring that all documentations (e.g.: licenses, menus) are valid for smooth merchant onboarding.
• Handles day-to-day operations for the Sales team through various tasks (e.g.: report generation, pipeline management, onboarding, slides).
• Coordinate with relevant stakeholders in relation to onboarding and contracting processes.
• Handles tickets and channel escalations and assigning them to the relevant stakeholders within SLA.
• Ad-hoc administrative tasks as assigned by team lead.

Next Step

• Prepare your updated resume, click "apply" or send to Eugene.See@adecco.com
• *Only shortlisted candidates will be contacted.

The Opportunity

• Opportunity to work in well-known MNC, Resume Booster!
• Working Hours: Monday - Friday, 10am – 7pm
• Location: Central / One-North
• Duration: ASAP – 6 months
• Salary: $10.5/hr

The Requirement:

• Able to start work immediately!
• Able to commit 6 months.
• Meticulous with a keen eye for details

Job Description:

• Manage enquiries and correspondence: Includes replying to drivers, supporting pre-training (confirming slots with trainers, scheduling & reminding drivers and post-training activities (i.e. activation, payment, enquiries), assisting internal stakeholders with enquiries.
• Create and update records in database with driver details: Includes sales numbers of booster seats and in-car kits, monthly review on driver performance, sending out driver messages, monthly reimbursement for drivers, payment arrangements.
• Coordinate frontline activities: Includes registering drivers for training, selling service-specific merchandise.
• Manage inventories: Count and keep track of stocks, supporting receipt of deliveries when necessary, taking note of damaged inventories.
• Oversee and train admin staff to ensure performance.

Next Step

• Prepare your updated resume, click "apply" or send to Eugene.See@adecco.com
• *Only shortlisted candidates will be contacted.

The Opportunity

• Opportunity to work in a well known MNC – Resume booster!
• Duration: 12 month contract - can renew/convert
• Salary Range: $1800 - $2000
• No Experience is ok! – Training provided
• Location: Central / One north

Job Scope

• Process walk-in applications and assist with onboard them to relevant department
• Liaise with customers/clients on queries and resolving them at entry level
• Assist with any administrative task such as documentation, data entry of onboarding documents, assist with walk in sign ups etc
• Any other task as assigned by admin manager

Requirements

• Able to commit a minimum of 6 months
• Meticulous with keen attention to detail
• Strong communication skills to handle incoming emails and phone calls from clients and customers.

Next Step

Prepare your updated resume, and send to the following email: eugene.see@adecco.com or Click APPLY

*Only shortlisted candidates will be contacted*

The Opportunity:

• Permanent role
• Work location: Central
• Work hours: Mon to Fri 9am - 6pm
• Up to $4,000, Bonus

Adecco has partnered with a prestigious Korean multinational corporation in the tobacco and financial venture capital sector, We are on the lookout for an experienced office manager to join their team. This key role within the organization directly reports to the business administration manager based in Singapore and serves as the primary point of contact for the corporation's new office in Singapore.

Key Responsibilities:

• Oversee and manage daily office operations, ensuring smooth workflow and efficiency
• Collaborate with various stakeholders to support the establishment of the new office
• Manage office facilities, including equipment, supplies, and maintenance.
• Provide administrative support to the GM and the team as needed.
• Coordinate and organize office events, meetings, and travel arrangements.
• Expat management (Work pass, housing etc)

The Talent:

• 3 years of experience as an office manager, preferably in the new office setup.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office and office management software.

Next Steps:

• Prepare your updated resume (please include your current salary package with a full breakdown such as base, incentives, annual wage supplement, etc.) and the expected package
• Apply through this application or send your resume to alicia.ang@adecco.com in MS Word Copy. We'd love to hear from you!
• We regret that only shortlisted candidates will be notified.

The Opportunity:

• Permanent role
• Work location: Tuas
• Work hours: Mon to Fri 8am - 530pm
• Up to $3,000, AWS, performance bonus

Adecco is partnering with a well-known Supply Chain and Logistics company. This role reports to the Admin Manager and will play a crucial part in supporting the office operations.

The Job

• Update databases
• Manage courier
• Submit invoices and claims
• In charge of stationary supplies and pantry items
• Organize company events

The Talent

• Minimum 3 years of experience in office admin
• Proficiency in Microsoft Office

Next Steps:

• Prepare your updated resume (please include your current salary package with a full breakdown such as base, incentives, annual wage supplement, etc.) and the expected package.
• Apply through this application or send your resume to alicia.ang@adecco.com in MS Word Copy. We'd love to hear from you!
• We regret that only shortlisted candidates will be notified.

The Opportunity

• Working with a well-established confectionary products manufacturer
• Work together with the project team
• Working Hours: Monday to Friday: 8.30am - 5.45pm

The Talent

• Possess minimally Diploma in Information Technology or a relevant discipline
• At least 5 years of professional experience in AI/ IT project coordination
• Able to work well with external and internal stakeholder for project timeline coordination
• Goodf knowledge in C#, Python, and Java
• Excellent project management and coordination abilities
• Proactive, problem-solving, and creative mindset
• Curious and open to exploring new ideas.

The Job

• Manage digital projects that involve deep learning, machine learning, and neural network technologies.
• Define and monitor project scope, timeline, and deliverables in collaboration with stakeholders
• Coordinate with external partners and internal teams to ensure the project objectives are met
• Troubleshoot and anticipate any issues or risks that may affect the project execution
• Support and maintain the system and content development for digital projects
• Apply your professional expertise in Unity game development platform and programming languages such as C#, Python, and Java
• Have a deep understanding of neural network and deep learning tools for image, video, and speech recognition
• Know how to use different deep learning frameworks such as TensorFlow, Caffe, etc. and apply them in various contexts such as natural language processing or predictive scenarios

Next Steps

To apply online, please click on the link and contact us to follow-up. Alternatively, please send your resume to Patricia.teo@adecco.com (Reg.No: R1873997)

All shortlisted candidates will be contacted. All the best!

The Opportunity

• This is an exciting opportunity to work for one of the leading global banks.
• It is an opportunity for an experienced Office Administrator to join their team
• This will start off as a 12-month contract role
• Location: Pasir Panjang

The Job

• Manage security door access, access card user profile creation/deletion and after-hours door access support
• Handle incoming and outgoing mail, packages, deliveries, document circulation and visitor reception
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
• Manage office supplies, office equipment and pantry supplies
• Oversee facilities services & maintenance activities
• Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
• Manage business trips, hotel booking, temp accommodation and visa/work permits application process
• Manage security door access, access card user profile creation/deletion and after-hours door access support
• Collaborate with cross-functional teams to ensure a seamless workflow
• Organize other office activities (meetings, event planning, town hall booking & etc.)
• Ensure operations adhere to policies and regulations
• Any other duties / project as assigned

The Talent

• Diploma / Degree holder with at least 2-3 years of proven experience as office administrator
• In-depth understanding of office management procedures and policies
• Meticulous, analytical, organized, resourceful, independent, self-motivated and enjoy challenges
• Strong interpersonal, written and communication skills
• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively
• Mature and adaptive and able to interact well with all levels of stakeholders
• Flexibility to adapt to a fast-paced and rapidly changing environment.
• Ability to work independently and as part of a team.
• Highly proficient in Microsoft Office (Excel, Pivot Table, PowerPoint, Word, Outlook)

Next Steps

• Drop your resume and contact us to follow-up, or send your resume to cecilia.sim@adecco.com
• Email Topic: Apply Office Administrator
• Only shortlisted candidates will be contacted

Cecilia Sim Xin Yang

Personnel Registration No. R22105099

EA Licence No.91C2918

The Opportunity

• Opportunity to work in a reputable MNC in the medical manufacturing organisation
• Location: Central (Bendemeer, Moving to CBD in Q2 20240
• Salary: Up to $4800
• Monday - Friday: 9am to 6pm
• 1 year renewable contract

The Talent

• Diploma in Business Administration or a general field.
• IT savvy and proficient in MS office, such as excel, word, sharepoint and outlook
• Good verbal and written communication skills.
• Good organizational, time management, problem solving and interpersonal skills.

Job Description

• Maintain a pleasant, good hygiene and clean office environment.
• Ensure sufficient stationeries and pantry supplies.
• Ensure printing of name cards, letter head etc are in accordance to Corporate guidelines.
• Receptionist duties - attending to phone calls, walk-in guests/visitors.
• Handle local mails, arrange overseas courier delivery, office access.
• Arrange cleaning of air-con system, water filter, pest control, pantry sump pump and carpets, etc.
• Check to ensure fire extinguishers are in good condition to use.
• Liaise with building management and HK Tech for annual power shut down/up exercise.
• Coordinate with building management for participation in fire drill exercise (twice per year).
• Keep ART kits, Masks and FirstAid Kit materials in good condition to use
• Assist Sales Team in arranging floral stand for new clinic openings.
• Assist Service Engineers Team in arranging printing of field service reports, PM stickers etc.
• Assist with internal staff events such as Christmas / New Year / Kick-off meetings arrangement.
• Administrative support to GM (travel and visa application)
• Administrative support to Human Resource
• Administrative support to Finance

Next Step
Prepare your updated resume, send to the following email or click apply:
corpstaffing@adecco.com
*Only shortlisted candidates will be contacted*

The Opportunity:

• Permanent role
• Work location: Central
• Work hours: Mon to Fri 9am - 6pm
• Up to $8,000

Adecco has partnered with a prestigious Korean multinational corporation in the tobacco and financial venture capital sector, We are on the lookout for an experienced office manager to join their team. This key role within the organization directly reports to the business administration manager based in Singapore and serves as the primary point of contact for the corporation's new office in Singapore.

Key Responsibilities:

• Oversee and manage daily office operations, ensuring smooth workflow and efficiency
• Collaborate with various stakeholders to support the establishment of the new office
• Manage office facilities, including equipment, supplies, and maintenance.
• Provide administrative support to the GM and the team as needed.
• Coordinate and organize office events, meetings, and travel arrangements.
• Expat management (Work pass, housing etc)

The Talent:

• 3 years of experience as an office manager, preferably in the new office setup.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office and office management software.

Next Steps:

• Prepare your updated resume (please include your current salary package with a full breakdown such as base, incentives, annual wage supplement, etc.) and the expected package
• Apply through this application or send your resume to alicia.ang@adecco.com in MS Word Copy. We'd love to hear from you!
• We regret that only shortlisted candidates will be notified.

The Opportunity:

• Exciting opportunity to work in a Reputable Organization
• 5 days work week (Office Hour)
• Location: Central
• Up to $3500 (Depending on experience)

Duties:

• Reconcile and maintain petty cash & bank balances
• Reconcile daily sales with payment gateway platform
• Ensure monthly settlement of sellers' accounts for sales are reconciled
• Reconcile and maintain inventory records on a timely basis
• Ensuring suppliers' invoices are keyed correctly into the accounting system on a timely basis
• Check and process staff claims in accordance with company policy
• Prepare monthly schedules
• Assist in month-end and year-end closing
• Perform accurate inputs of financial data into relevant spreadsheets and work with manual finance operations and processes
• Perform ad-hoc duties as assigned from time to time

Requirements:

• At least 1-2 years of working experience in accounting. No experience is welcome to apply as well.
• Minimum Diploma and above.
• Experience working in start - up environment or Ecommerce or logistics industry would be added advantage.
• Able to adapt in fast paced environment.

Next Step:

• Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.
• Simply click on 'Apply here' to drop your resume or send your resume to angeline.low@adecco.com.
• All shortlisted candidates will be contacted.

The Opportunity

• Opportunity to work within a Reputable Organization in Singapore.
• As part of the Marketing team, you will participate in any marcom campaigns and events hosted.
• Mon - Fri: Office Hours
• Location: Central

The Talent

• Degree in Mass Communications, Marketing, or a related field
• Preferably with 2 - 3 years working experience in a similar capacity.
• Innovative, independent and self-driven individual who is a team player and agile to changes.

Job Description

• Plan, execute and manage marketing campaigns and access against goals (ROI and KPIs).
• Conduct post campaign analysis, keep track of budgets, prepare monthly reports for internal analysis and day-to-day campaign monitoring.
• Liaise with internal stakeholders and external agencies to ensure successful running of projects and create awareness for the mall’s activities.
• To proactively plan and initiate joint collaborations with tenants and garner participation for mall’s programs and various initiatives to drive sales.
• To manage social media platforms and integrate online activities with offline marketing promotions.
• Monitor social channel conversations and act on any insights that can further enhance the customer experience and branding.
• Housekeep and update content of various digital and social media platforms.
• To proactively market in-mall advertising spaces to generate additional revenue for the mall.
• To manage and supervise Digital Service Advocates.
• The Company may assign duties in addition to those listed/described above and/or vary the scope of work according to business requirements.

Next Step

• Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.
• Simply click on 'Apply here' to drop your resume or send your resume to corpstaffing@adecco.com.
• All shortlisted candidates will be contacted.