Total 188 office administrator job vacancies in Maintenance / Repair category in The United States of America

Emeco have a vacancy for a Maintenance Administrator to join us in our operations based out of our head office in Osbourne Park WA. A rare opportunity has become available to bring your technical and people skills to our Family Orientated Team we have built in our Kalgoorlie workshop...
Do you have a good few years experience as a Maintenance Admin within the mining industry and your ready to bring your skills to the table? Or are you a highly skilled administrator with translatable skills and experience?
Whats on Offer:

Full Time For Australias number 1 mining equipment rental company.
Roster Options Monday to Friday Flexible start and finish times
Fortnightly Pay Make an easy transition between jobs.
Discounts and Benefits Private Healthcare discounts / Inhouse training / salary sacrifice and car options.
Career Progression -We want to see

... Click here to view more detail / apply for Maintenance Administrator

Your new company
MyClient is a public sector body that acts as an independent regulator withinHealthcare services
Your new role
You will play an important part in the successful running of the assessment centre as well as managing incoming helpdesk jobs and ensuring excellent customer service is delivered to internal staff and external visitors.
- Answering and logging calls to the helpdesk system
- Providing reception duties including receiving and directing visitors
- Organise meetings to include taking bookings, amendments and cancellation of meeting rooms
- Administering the access control system, including signing out and collection of passes
- Provide support for the wider facilities section

What you'll need to succeed
- Experience of working within a front line customer-facing environment
- Proficiency in Word and Outlook
- Excellent verbal communication and interpersonal skills
- Professional outlook as you will be dealing with members of the public, press and professionals, as well as internal staff


What you'll get in return
This is a 5 day per week on site in central Manchester with an occasional Saturday on a rota basis.
£13phr + holiday pay
Shift pattern 7.30-3.30 - 9-5
Poss temporary to perm


What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job Title: Facilities Administrator
Location: East London
Hours: 36
Salary range: £24,653 – £26,779 including London weighting
Waltham Forest College is a forward thinking, vibrant, diverse and exciting place to study and work. We are proud of our achievements including being rated as the top performing college in London for student satisfaction for the past two consecutive years, as well as being graded as Good by Ofsted. We believe that our employees are the heart of the organisation and having the right people in the right place, with the right skills is the key to our success.
We are looking for a committed individual who is passionate about working in an aspirational and high performing college and dedicated to contributing to an outstanding experience for our learners. The successful candidate will have a keen sense of responsibility, ownership and a ‘can do’ approach to addressing everyday challenges. If you believe you have the skills, experience and motivation to make a difference and be part of Team Forest, we strongly encourage you to apply for the post at Waltham Forest College.
Your role will range from providing an effective and high-quality administrative support service for all Estates’ and project redevelopment related functions to preparing and maintaining updates as appropriate to procedures and electronic documents for Estates’ and Health & Safety related tasks and functions.
You will have a basic understanding of facilities and premises matters and be competent in using MS Word and Excel. You will be organised, methodical and have good attention to detail. You’ll also be confident with liaising with staff at all levels, and external stakeholders. In addition, you will be a good communicator, and possess good customer service skills. You’ll be able to work on your own initiative and be a good team player who is flexible in your approach.
What’s in it for you?
We offer the opportunity to help develop your skills and knowledge in a friendly team environment, plus a range of benefits including a career average pension scheme (LGPS), employee assistance programme and free onsite parking, cycle to work scheme and Sodexo benefits scheme
Equality, diversity and inclusion
We are committed to creating and promoting a diverse and inclusive workforce that better reflects the wider community we support.
Safeguarding
We are committed to safeguarding and promoting the welfare and safety of our students and expect everybody working for the College to share this commitment. We actively seek DBS clearance checks for applications of employment as part of our safeguarding procedures. In line with KCSIE 2023 and Safer Recruitment principles the college reserves the right to conduct online searches of shortlisted candidate.
Closing Date: 1 May 2024
Interview Date: w/c 6 May 2024
*Please apply as soon as possible as applications will be considered upon receipt; we reserve the right to interview before the closing date*.

Emeco have a vacancy for a Maintenance Administrator to join us in our operations based out of our head office in Osbourne Park WA. A rare opportunity has become available to bring your technical and people skills to our Family Orientated Team we have built in our Kalgoorlie workshop...
Do you have a good few years experience as a Maintenance Admin within the mining industry and your ready to bring your skills to the table? Or are you a highly skilled administrator with translatable skills and experience?
Whats on Offer:

Full Time For Australias number 1 mining equipment rental company.
Roster Options Monday to Friday Flexible start and finish times
Fortnightly Pay Make an easy transition between jobs.
Discounts and Benefits Private Healthcare discounts / Inhouse training / salary sacrifice and car options.
Career Progression -We want to see

... Click here to view more detail / apply for Maintenance Administrator

Maintenance Hub Administrator

Come and join our One Great Team here at Haven as a Maintenance Hub Administrator!

As part of our Maintenance Team, you will… 
As Maintenance Administrator (Hub Administrator) you will enjoy a fast-paced environment ensuring that all the maintenance work on park is planned, delivered and executed in the most effective, efficient and effortless way possible.  You will be driving the efficiency of the maintenance and stores operations by planning and communicating with other internal teams and acting as their internal contractor to ensure works are completed by the Maintenance Team.
• Reviewing work requests
• Scheduling and allocation of work
• Administrating the jobs process
• Stock and asset management and control
• Mobile device management (where applicable)
• Communicating to internal customers, contractors, manufacturers, insurers, and suppliers
• Goods In process
• Contractor management
• Communicating effectively to all team members

What’s In It For You? 
- Free use of our Leisure Facilities, including swimming pool  
- Up to 50% Discount off food on Park and 20% discount in our shops  
- Opportunity to use our Corporate Box at the O2 Arena  
- Fantastic Discounts with many national Brands & Retailers  
- 20% Discount to you, your family & friends across Haven & Warner Leisure Hotels  
- Reward & Recognition Schemes  
- Training and development opportunities including fully funded qualifications  
- Fantastic Health, Mind & Money Support Programme  
- Enhanced family friendly policies and pay* (eligibility criteria applied) 

Pay Rates: Highly Competitive + Benefits

Experience and Qualifications 
You may already be an administrator which is great! All we are looking for is…

- Must be highly competent (and confident) in computer and IT systems.
- Evidence of previous administrative roles
- Able to present information confidently at all levels
- Be highly service driven towards both ‘Owners’ and internal customers

Who are we? 
We’re part of an award-winning Bourne Leisure family, which includes Haven & Warner Hotels. We have 9,000 fantastic team members and 39 beautiful seaside locations and our HQ based in Hemel Hempstead. 

What’s it like to work with us? 
Working with us is ultimately defined by our exceptional people and teams. At Haven, we take pride in our Breath of Fresh Air culture, which focuses on valuing and supporting every team member. We prioritise openness and transparency in our interactions allowing our team members to be their authentic selves.

Working hours are on a rota over a 7 day period and could include evenings and weekends (depending on role). We aim to offer flexibility where we can, including full or part time hours. 

We would love to hear from you 
If you would like to apply for this role, click apply now. We will ask you a few questions which may take around 5 minutes, then click submit and one of the Team will be in touch. 

What can you expect during the recruitment process? 
When invited to meet with us, you will have an interview and either a practical assessment or a skills test, depending on the role. If you require any support or reasonable adjustments to help you perform at your best during this process, please let us know.

Diversity, equity, and inclusion are at the heart of who we are and what we do. Our commitment to these values is unwavering and they are central to our mission. We encourage applications from all backgrounds, communities and industries and we are happy to discuss any reasonable adjustments or flexibility that you may require, including whether a role can be part-time or a job-share. 

We genuinely care about every candidate's experience during the recruitment process and are here to provide support where we can. If you require any assistance or reasonable adjustments while applying, please don't hesitate to reach out to us at resourcingteam@bourne-leisure.co.uk

SSL is committed to ensuring the safety of all our staff and our customers, service users. In order to prevent the spread of Covid-19, the Government had passed legislation requiring individuals in England whoare employed or engaged in the provision of a CQC regulated activity andhave face to face contact with patients or service users to be fully vaccinated against Covid-19. SSL is obliged to comply with this statutory obligation. The Government policy takes into account specific exemptions to the requirement to be vaccinated and we recommend that you visitgov.ukfor further information.However, this legislation is currently being reviewed and may be revoked. Accordingly, the position set out in this statement will be kept under review in light of any changes to the requirements. Please be aware that where you are applying for roles where some or all of your potential duties fall within the mandatory vaccination regulations, which currently remain in force, it will be a condition of your engagement with SSL that you have received the 1st and 2nd dose of the Covid-19 vaccination and have provided evidence of this(unless an exemption applies) prior to commencing in the role. If you are medically exempt, we require evidence of formal medical exemption through the NHS COVID Pass process. However, we are awaiting the outcome of the Governments review and it may be that the legislation is revoked. If the position on vaccination changes, we will update you as soon as possible and if you would like further details on the current situation regarding vaccination requirements, these can be provided during the recruitment process Key Responsibilities:1.1 Undertake all administrative duties. To include the production of letters, databases andspreadsheets and reports etc.1.2 Undertake general office duties, such as filing (electronic and hard copies),photocopying to a high standard, sending and receiving emails etc.1.3 Receiving incoming telephone calls/enquiries, taking messages and directing asappropriate in a timely and effective manner as required.1.4 Issuing and balancing petty cash in line with SFIs and Finance Processes.1.5 Processing of invoices in line with SFIs and Finance Processes.1.6 Maintaining stock, obtaining quotations and placing orders with a wide range ofsuppliers via multiple routes.1.7 Reporting and issuing reactive work requests via multiple computer systems.1.8 Maintain electronic diaries for the Team as required.1.9 To arrange meetings, distribute any associated paperwork relevant to meetings and tomake room bookings and hospitality available where required.1.10 To attend meetings as required, taking notes/minutes/action points. Typing these anddistributing within a timely manner.1.11 To collect and collate routine data and input daily, weekly or monthly to designatedreports/spreadsheets.1.12 To chase up when requested, relevant data via email, telephone or in person.1.13 Disseminating team wide communications and to maintain information boards with up to date and relevant information.1.14 To help produce monthly and quarterly dashboard reports as requested in the formatsdesignated by the team managers.1.15 To help to maintain and contribute to producing data for statutory returns for theDepartment.1.16 To help develop and maintain effective filing, retrieval and bring forward systems for the department.1.17 To help undertake and collate responses and produce reports for departmentsurveys/audits.1.18 To communicate effectively with a wide range of personnel at all levels to ensure acohesive workflow and customer service.1.19 To maintain good working relationships with the team1.20 To undertake any other administrative, clerical or secretarial duties applicable within the nature and grade of the post.1.21 Set up and maintain the schedules for inspections1.22 To receive deliveries on behalf of the department.1.23 To cross cover for other administrators across the service as and when required.1.24 To support the request/production of ID cards. Training and Development2.1 On the job training will be given for all aspects of the job.2.2 To participate in SSLs annual development process, and to help identify own trainingand development needs.2.3 To have Regular Management Supervision (RMSs) sessions and 1 to 1s Bi-monthly.2.4 To attend statutory and mandatory training as required or undertake via the e-learningsystem.2.5 To undertake any appropriate training associated to the job which may be consideredapplicable.- All employees must comply with all SSL and the relevant BSMHFT Policies andProcedures.- Confidentiality must be maintained at all times in accordance with GDPR- To ensure that they contribute and work towards the service/organisational aims andobjectives.- As an individual is required to respect and promote issues of equality, diversity andrights in accordance with good practice and legislation.This Job Description represents an outline of the responsibilities of the post and may beamended following consultation with the post holder from time to time.

Maintenance Hub Administrator

Come and join our One Great Team here at Haven as a Maintenance Hub Administrator!

As part of our Maintenance Team, you will… 
As Maintenance Administrator (Hub Administrator) you will enjoy a fast-paced environment ensuring that all the maintenance work on park is planned, delivered and executed in the most effective, efficient and effortless way possible.  You will be driving the efficiency of the maintenance and stores operations by planning and communicating with other internal teams and acting as their internal contractor to ensure works are completed by the Maintenance Team.
• Reviewing work requests
• Scheduling and allocation of work
• Administrating the jobs process
• Stock and asset management and control
• Mobile device management (where applicable)
• Communicating to internal customers, contractors, manufacturers, insurers, and suppliers
• Goods In process
• Contractor management
• Communicating effectively to all team members

What’s In It For You? 
- Free use of our Leisure Facilities, including swimming pool  
- Up to 50% Discount off food on Park and 20% discount in our shops  
- Opportunity to use our Corporate Box at the O2 Arena  
- Fantastic Discounts with many national Brands & Retailers  
- 20% Discount to you, your family & friends across Haven & Warner Leisure Hotels  
- Reward & Recognition Schemes  
- Training and development opportunities including fully funded qualifications  
- Fantastic Health, Mind & Money Support Programme  
- Enhanced family friendly policies and pay* (eligibility criteria applied) 

Pay Rates: Highly Competitive + Benefits

Experience and Qualifications 
You may already be an administrator which is great! All we are looking for is…

- Must be highly competent (and confident) in computer and IT systems.
- Evidence of previous administrative roles
- Able to present information confidently at all levels
- Be highly service driven towards both ‘Owners’ and internal customers

Who are we? 
We’re part of an award-winning Bourne Leisure family, which includes Haven & Warner Hotels. We have 9,000 fantastic team members and 39 beautiful seaside locations and our HQ based in Hemel Hempstead. 

What’s it like to work with us? 
Working with us is ultimately defined by our exceptional people and teams. At Haven, we take pride in our Breath of Fresh Air culture, which focuses on valuing and supporting every team member. We prioritise openness and transparency in our interactions allowing our team members to be their authentic selves.

Working hours are on a rota over a 7 day period and could include evenings and weekends (depending on role). We aim to offer flexibility where we can, including full or part time hours. 

We would love to hear from you 
If you would like to apply for this role, click apply now. We will ask you a few questions which may take around 5 minutes, then click submit and one of the Team will be in touch. 

What can you expect during the recruitment process? 
When invited to meet with us, you will have an interview and either a practical assessment or a skills test, depending on the role. If you require any support or reasonable adjustments to help you perform at your best during this process, please let us know.

Diversity, equity, and inclusion are at the heart of who we are and what we do. Our commitment to these values is unwavering and they are central to our mission. We encourage applications from all backgrounds, communities and industries and we are happy to discuss any reasonable adjustments or flexibility that you may require, including whether a role can be part-time or a job-share. 

We genuinely care about every candidate's experience during the recruitment process and are here to provide support where we can. If you require any assistance or reasonable adjustments while applying, please don't hesitate to reach out to us at resourcingteam@bourne-leisure.co.uk

• Maintenance / Technical Support
• Equipment / Machinery Exp
• Team Lead / Supervisory Exp

Job Scope:

• To lead the Maintenance Team
• To plan the duty rosters for the Team
• To plan and schedule Preventive Maintenance (PM), Corrective Maintenance (CM), fault attendance, fault diagnosis tests, trouble-shooting, upgrading, improvement works/repairs, etc
• To test and record all faults reported and complete work orders within specified times
• To raise, review and follow up on all work orders, labour and material and key in other input into the maintenance management system and any other recording system
• To carry out day-to-day monitoring of equipment performance and follow up where appropriate
• To assist in the safety inspection / audits of equipment
• To provide maintenance support in major fault-finding and investigation
• To assist in the provision of technical advice, information and instructions to demonstrate a particular application or operation of equipment to the staff
• To provide and assist in the training of front-end devices for new, existing staff and to external parties
• To plan and assist Engineer in project planning and onsite testing
• Any other related duties as assigned

Requirements:

• Possess a Diploma / NITEC in Engineering or related discipline
• Possess minimum 1 year of Equipment Maintenance experience in Supervisory capacity
• Experienced in troubleshooting equipment / production machines
• Proficiency in MS Office (especially Excel & Words)
• Possess leadership skills
• Good communications and interpersonal skills
• Able to work well independently and in a team under a challenging and fast-paced environment

Other Information

• Location: Macpherson / Ubi
• Working Hour: Mon - Fri Office Hour
• Up to $3500 per month + AWS + VB

To apply please click on the APPLY NOW button or email your resume with the following details inside your resume for faster processing:

• Reason for leaving each past & current employment
• Salary drawn for each past & current employment
• Expected Salary
• Earliest availability date

We regret only shortlisted candidates will be notified. By submitting any application or résumé to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration.

Yoong Poh Feng

EA License | 14C7092

EA Registration Number | R1105076

• Equipment Maintenance
• Team Lead / Supervisory Exp

Job Scope:

• To lead the Maintenance Team
• To plan the duty rosters for the Team
• To plan and schedule Preventive Maintenance (PM), Corrective Maintenance (CM), fault attendance, fault diagnosis tests, trouble-shooting, upgrading, improvement works/repairs, etc
• To test and record all faults reported and complete work orders within specified times
• To raise, review and follow up on all work orders, labour and material and key in other input into the maintenance management system and any other recording system
• To carry out day-to-day monitoring of equipment performance and follow up where appropriate
• To assist in the safety inspection / audits of equipment
• To provide maintenance support in major fault-finding and investigation
• To assist in the provision of technical advice, information and instructions to demonstrate a particular application or operation of equipment to the staff
• To provide and assist in the training of front-end devices for new, existing staff and to external parties
• To plan and assist Engineer in project planning and onsite testing
• Any other related duties as assigned

Requirements:

• Possess a Diploma / NITEC in Engineering or related discipline
• Possess minimum 1 year of Equipment Maintenance experience in Supervisory capacity
• Experienced in troubleshooting equipment / production machines
• Proficiency in MS Office (especially Excel & Words)
• Possess leadership skills
• Good communications and interpersonal skills
• Able to work well independently and in a team under a challenging and fast-paced environment

Other Information

• Location: Macpherson / Ubi
• Working Hour: Mon - Fri Office Hour
• Up to $3500 per month + AWS + VB

To apply please click on the APPLY NOW button or email your resume with the following details inside your resume for faster processing:

• Reason for leaving each past & current employment
• Salary drawn for each past & current employment
• Expected Salary
• Earliest availability date

We regret only shortlisted candidates will be notified. By submitting any application or résumé to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration.

Yoong Poh Feng

EA License | 14C7092

EA Registration Number | R1105076

• Manage office facilities including air conditioning, solar panels, mechanical and electrical services, security systems, PABX, fire safety, and workplace health and safety.
• Oversee maintenance contracts and coordinate repairs with external vendors.
• Ensure compliance with ISO 27001 for office security systems.
• Procure and manage pantry supplies, cleaning services, pest control, and landscaping maintenance.
• Monitor and maintain meeting room audiovisual equipment.
• Develop and manage office facilities budget.
• Coordinate office moves and renovations.
• Manage service contracts for various office systems and equipment.

Requirements:

• Minimum Diploma in related studies
• Team Player
• Motivated and good in communication
• Ability to meet deadlines

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: gs1@talenttradersg.com;

EA License No.: 13C6305

Registration No.: R1872398

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

NETS

The NETS Group is a leading payments services group, enabling digital payments for merchants, consumers and banks across the entire payments value chain.

The Group operates Singapore’s national debit scheme enabling customers of DBS Bank/POSB, HSBC, Maybank, OCBC Bank, Standard Chartered Bank and UOB to make payments using their ATM cards or mobile devices at more than 130,000 acceptance points in the country as well as online payments.

Position Summary

The Facilities Management (FM) department under the Corporate & Workplace Solutions Division, is responsible for developing and providing efficient and effective facilities which support our businesses and critical systems, and ensure safety and security of our staff.

The scope under FM include lease management, M&E services, security systems and workplace health and safety.

Key Responsibilities

Site Operation Management

• Overall in-charge of site

• Conduct daily walk-about and complete walk-about checklist

• Schedule and escort vendors for all maintenance activities

• Support the MEPF Lead in the development of maintenance regime and strategy

• Monitor telephone bills, utilities consumption and carbon emissions. Verify bills accuracy for manager’s approval

• Point of contact to Landlord

• Coordinate vendors’ submissions for security clearance,

• Feedback on building’s issues, and track issues status until closure,

• Organize quarterly business reviews with Landlord

• Provide onsite support for any planned and unplanned out-of-hours working

• Monitor and provide reports including but not limited to operation trackers, site inspection and energy consumption

• Provide logistic support for any office event

• Perform any other facilities management related duties including annual power shut down

Health & Safety Management

• Observe safety hazards and near misses as part of daily walkabout and include such events in the WSH risk assessment for follow-up

• Conduct WSH risk assessment as and when required, or on minimum quarterly basis

• Support the WSH Lead on development of WSH procedures

• Adhere to all fire safety and WSH regulations

• Attend fire drill briefing scheduled by Landlord and then conduct briefing to fire wardens internally

Stakeholder Management

• Be the first point of contact to users for all facilities matters for assigned sites

• Manage user’s facilities requests and track status until closure

• Establish good working relationships with users and develop trust and confidence with a service excellence mindset

• Adhere to SLA requirement

Procurement & Vendor Management

• Develop new purchase specifications or adapt standard purchase specifications

• Identify potential vendors that can meet purchase requirements to provide quotes for facilities related purchases

• Coordinate site assessment by potential vendors

• Evaluate potential vendors by received quotes and other relevant information and recommend selected vendor

• Coordinate for vendors’ provision of goods and services in alignment with Building Management’s requirement

• Conduct daily inspections to ensure the onsite vendors’ adherence to SLA

• Monitor vendors’ performance according to SLA defined in contracts on regular basis

• Conduct quarterly vendors performance review meetings

Contract Management

• Ensure that legal checklists and contracts are put in place and signed off for applicable purchases, e.g: landscape, cleaning, maintenance, etc.

Finance Management

• Perform GRN for purchases, upon sign off on complete delivery order/service reports

• Support manager on annual budget plan and budget vs actual expense monitoring/clarifications to ensure that the site’s financial operations are meeting targets and control requirements

• Conduct regular space audits and update space inventory lists

• Support in planning and executing workplace enhancement program, reconfiguration, seating arrangement and movement

• Coordinate with project team and landlord on facilities planning and incorporation into design for new fit outs of offices

• Support in reviewing, evaluating and providing inputs to all fit-out design proposals, test-fits, requirements related to space, layout and MEP system

Requirements

• Bachelor's degree/Diploma in Mechanical Engineering or equivalent from a recognized university

• 1 to 3 years of related working experiences preferred

• Proven experience in facility management in office space facilities

• Strong building and M&E knowledge with hands-on experiences

• Possess strong leadership, quality, good planning and organizing ability

• Has a good safety mindset and displays good WSH behaviors

Alternative Futures Group is the North West’s largest Mental Health and Learning Disability charity.

With a strong track record over 30 years, we work locally in the community and through our Treatment and Recovery Centres to provide a wide range of innovative and bespoke care services.

We have a vision to create a world where people control their lives. Here at AFG, we pride ourselves on helping the people we support to design, develop and ‘own’ the support they receive by planning this with them; we support people to make informed choices and increase their own independence; and we support people to maintain their own health, wellbeing and living environment. These principles are really important to us.

As a ‘values based’ employer, the people that work for us genuinely care about the people they support, and we are seeking likeminded people to join our AFG family. If you are passionate about working in Health and Social Care and have a real desire to make a positive difference to the lives of the people we support then we would love to hear from you.

At AFG we also recognise the contribution and value that our staff make. We would not be able to provide the life changing support that we do without people like you!

In return for your contribution we will support you throughout your career and we provide a wide range of employee benefits, career development and lifestyle support services to ensure that you too feel supported, fulfilled and valued from day one of your employment with us.

Job Purpose

The Facilities Contracts Administrator will drive operational excellence across the Alternative Futures Group estate by coordinating the day to day management of all hard and soft facilities management contracts and ensuring contractor performance with the appropriate monitoring of SLAs / KPIs and management reporting.

This role will also be responsible for the up-keep and maintenance of the Alternative Futures Group hospitals and office sites and provide a point of escalation for issues where required.

Key Result Areas

• Assist the Facility Manager in the day to day administration of all FM contracts across the AFG estate
• Assist clinical leads and clerical officers on queries they may have with the maintenance of their sites
• Act as a point of contact for day to day service provider queries in relation to FM contracts
• Monitor service level information for all FM service contracts
• Collate and provide service level reporting and cost reporting for management
• Deal with general estates queries and escalations across all office and hospital sites
• Ensuring daily, weekly and monthly facility checks are actioned and following up tasks reported
• Liaise with staff, contractors and service users
• Co-ordinate completion of reactive repairs, capital works program and service and maintenance schedules with the service providers
• Meet contractors on site as and when required
• Raise reactive calls with service providers and manage facilities at head office
• Attend contract meetings and take minutes as and when required
• Coordinating contractors in the absence of the Facilities Manager
• Issue keys/passes to contractors/visitors
• Work with the Purchasing Officer to facilitate building or service closures where required
• Raising purchase orders and processing invoices in the absence of the purchasing officer

Person Specification - Essential Requirements:

Experience

• 3 years in a facilities contracts administration role
• Experience of contractor and works co-ordination and management through to completion.
• Experience of co-ordinating quotes and cost reporting.
• Experience of contributing to the success of effective working teams.

Skills

• Strong verbal and written communication skills.
• Data and information analysis and report compilation.
• Well organised and methodical with excellent attention to detail
• Excellent customer care.

Knowledge

• Knowledge of Windows based Applications.
• Proficient in the use of Microsoft Excel and Microsoft Word.
• Knowledge of office facilities procedures and compliance requirements

Additional

• Willing and adaptable to requests for assistance from team members.
• Driving license/car user.
• Adopts a flexible approach to work – able to prioritise and meet deadlines
• Demonstrate experience of working accurately under pressure.

Qualifications

• Minimum of 2 A Levels with at least 5 GCSEs including Maths and English

This role is Band I as per our structure

Proud member of the Disability Confident employer scheme

Responsibilities:

• Coordinate and schedule maintenance activities for electrical systems in the construction industry.
• Collaborate with project managers and contractors to ensure timely and effective maintenance.
• Monitor and track maintenance progress to ensure compliance with project timelines.
• Manage maintenance budgets and ensure cost-effective solutions.
• Prepare reports and documentation related to maintenance activities.
• Ensure compliance with safety regulations and industry standards.
• Coordinate with suppliers and vendors for the procurement of maintenance materials and equipment.
• Provide technical support and guidance to maintenance technicians.
• Ad hoc duties as assigned.

Requirements:

• Diploma or Nitec in Electrical Engineering, Electrical and Electronics or equivalent
• At least 1 - 2 years of relevant experience, preferably from Oil & Gas or Terminal Industry.
• Prior experience with Tank gauging or control systems will be an added advantage.

Interested candidates who wish to apply for the advertised position, please click on the APPLY button below to send in your resume or send to gs1@talenttradersg.com.

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Location: Changi Business Park – With Pick up in Tanah Merah (Morning & Evening)/ If drive, free parking, Lunch shuttle also provided

Budget: $3040/ month

Air-con clean room environment

Job Scope:

• Uphold quality in every process of Distribution and Production operations undertaken
• Fully understand and adhere to all instructions as detailed in distribution & batch documents and SOPs
• Complete all documentation in compliance with the principles of cGMPs
• Perform routine cleaning of Clinical Services equipment and packaging rooms according to appropriate SOPs. Carry out housekeeping of the warehouse to ensure it is consistently clean and tidy
• Count and record materials required for use in Clinical Trial operations. Ensure all materials are handled carefully and in the correct manner
• (Quality) Report any known breaches in procedure, or any examples of substandard quality to supervisor
• Undertake additional duties or specific tasks as designated by superiors
• Receive incoming or returned materials in an efficient manner and perform putaway followed by the uploading of details into the Inventory Management System accordingly
• Ensure the correct picking of materials for all Distribution Orders
• Perform all Distribution activities in accordance with SOPs and Distribution instructions to ensure efficient, exact and secure completion
• Perform and maintain accurate computer transactions in line with Distribution and Inventory Management systems
• Process material for all Clinical Services packaging disciplines, e.g. blister packing, walleting, encapsulation, dispensing, label & compilation, in accordance with SOPs and Production Instructions
• (Quality) Undertake packaging duties in accordance with Good Manufacturing Practice as detailed in relevant SOPs.

How to Apply:
If you're interested, please send your application to Jocelynchan@recruitexpress.com.sg OR Telegram @jocelynchan

Jocelyn Chan Recruit Express Pte Ltd (Healthcare & Lifescience) Company EA Licence number : 99C4599 Personnel EA License: R1331820

Responsibilities:

• Coordinate and schedule maintenance activities for electrical systems in the construction industry.
• Collaborate with project managers and contractors to ensure timely and effective maintenance.
• Monitor and track maintenance progress to ensure compliance with project timelines.
• Manage maintenance budgets and ensure cost-effective solutions.
• Prepare reports and documentation related to maintenance activities.
• Ensure compliance with safety regulations and industry standards.
• Coordinate with suppliers and vendors for the procurement of maintenance materials and equipment.
• Provide technical support and guidance to maintenance technicians.
• Ad hoc duties as assigned.

Requirements:

• Diploma or Nitec in Electrical Engineering, Electrical and Electronics or equivalent
• At least 1 - 2 years of relevant experience, preferably from Oil & Gas or Terminal Industry.
• Prior experience with Tank gauging or control systems will be an added advantage.

Interested candidates who wish to apply for the advertised position, please click on the APPLY button below to send in your resume or send to gs1@talenttradersg.com.

EA License No: 13C6305

Reg. No.: R24120209

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