Total 8 general admin job vacancies in Sungai Buloh

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant. ( Fresh Graduate is welcome to apply )
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.

Perks & Benefits

• Personal leave
• EPF & SOCSO

Requirements:

• Diploma or equivalent or Bachelor's degree in a relevant field.
• Proven experience in purchasing, procurement, or storekeeping roles.
• Strong knowledge of procurement processes, inventory management principles.
• Excellent analytical and problem-solving skills.
• Attention to detail and accuracy in record keeping.
• Strong negotiation and communication skills.
• Ability to work effectively in a team environment and collaborate with various stakeholders.
• Good organizational and time management abilities.
• Knowledge of relevant regulations and compliance standards.Physical stamina to handle lifting and moving of heavy inventory items (if required).

Responsibility:

The Admin Executive play a critical role in managing the procurement process and maintaining inventory control within an organization. This position involves coordinating purchasing activities, managing supplier relationships, maintaining accurate records, and ensuring efficient storekeeping operations.

• Collaborate with various departments to understand their purchasing needs and requirements.
• Research and identify potential suppliers, obtaining quotations, and negotiating favorable terms and conditions.
• Prepare purchase orders, ensuring accuracy and adherence to company policies and budgetary constraints.
• Review and compare supplier proposals, evaluating factors such as price, quality, and delivery.
• Coordinate with suppliers to track order status, resolve any discrepancies, and ensure timely delivery of goods.
• Maintain a centralized database of suppliers, contracts, and purchasing-related information.
• Receive and inspect incoming shipments, verifying the quality and quantity of goods received.
• Conduct regular stock checks to monitor inventory levels, identify shortages or excesses, and update records accordingly.
• Organize and maintain inventory storage areas, ensuring proper labeling, cleanliness, and compliance with safety regulations.
• Implement inventory control measures, such as implementing stock rotation, issuing purchase requisitions, and monitoring expiration dates.
• Collaborate with relevant stakeholders to forecast future inventory needs, ensuring optimal stock levels are maintained.
• Maintain accurate records of purchases, inventory transactions, and supplier contracts.
• Prepare and distribute regular reports on purchasing activities, inventory levels, and key performance indicators.
• Assist in budgeting and cost control efforts by monitoring expenses, identifying cost-saving opportunities, and proposing alternatives.
• Generate and analyze data to identify trends, optimize purchasing processes, and recommend improvements.
• Develop and maintain strong relationships with suppliers, fostering effective communication and resolving any issues or disputes
• Conduct regular supplier performance evaluations, assessing factors such as quality, delivery, and responsiveness.
• Collaborate with suppliers to negotiate pricing, terms, and contract renewals, ensuring favorable agreements for the organization.
• Stay informed about market trends, industry developments, and new product offerings from suppliers.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Open culture
• Personal development opportunities

Requirements:

• Diploma or equivalent or Bachelor's degree in a relevant field.
• Proven experience in purchasing, procurement, or storekeeping roles.
• Strong knowledge of procurement processes, inventory management principles.
• Excellent analytical and problem-solving skills.
• Attention to detail and accuracy in record keeping.
• Strong negotiation and communication skills.
• Ability to work effectively in a team environment and collaborate with various stakeholders.
• Good organizational and time management abilities.
• Knowledge of relevant regulations and compliance standards.Physical stamina to handle lifting and moving of heavy inventory items (if required).

Responsibility:

The Admin Executive play a critical role in managing the procurement process and maintaining inventory control within an organization. This position involves coordinating purchasing activities, managing supplier relationships, maintaining accurate records, and ensuring efficient storekeeping operations.

• Collaborate with various departments to understand their purchasing needs and requirements.
• Research and identify potential suppliers, obtaining quotations, and negotiating favorable terms and conditions.
• Prepare purchase orders, ensuring accuracy and adherence to company policies and budgetary constraints.
• Review and compare supplier proposals, evaluating factors such as price, quality, and delivery.
• Coordinate with suppliers to track order status, resolve any discrepancies, and ensure timely delivery of goods.
• Maintain a centralized database of suppliers, contracts, and purchasing-related information.
• Receive and inspect incoming shipments, verifying the quality and quantity of goods received.
• Conduct regular stock checks to monitor inventory levels, identify shortages or excesses, and update records accordingly.
• Organize and maintain inventory storage areas, ensuring proper labeling, cleanliness, and compliance with safety regulations.
• Implement inventory control measures, such as implementing stock rotation, issuing purchase requisitions, and monitoring expiration dates.
• Collaborate with relevant stakeholders to forecast future inventory needs, ensuring optimal stock levels are maintained.
• Maintain accurate records of purchases, inventory transactions, and supplier contracts.
• Prepare and distribute regular reports on purchasing activities, inventory levels, and key performance indicators.
• Assist in budgeting and cost control efforts by monitoring expenses, identifying cost-saving opportunities, and proposing alternatives.
• Generate and analyze data to identify trends, optimize purchasing processes, and recommend improvements.
• Develop and maintain strong relationships with suppliers, fostering effective communication and resolving any issues or disputes
• Conduct regular supplier performance evaluations, assessing factors such as quality, delivery, and responsiveness.
• Collaborate with suppliers to negotiate pricing, terms, and contract renewals, ensuring favorable agreements for the organization.
• Stay informed about market trends, industry developments, and new product offerings from suppliers.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Open culture
• Personal development opportunities

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Write and distribute email, correspondence memos and letters.
• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Working knowledge of office equipment, like printers,phone line.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus

Perks & Benefits

• Medical insurance
• Personal leave

You may apply online or contact Ms Kim at +60 16-328 2122/Ms Meggy +0 13-4092168 for further details about the job offer. 

職責：

• 接聽和轉接電話。
• 組織和安排約會。
• 撰寫和分發電子郵件、通信備忘錄和信件。
• 準備每日銀行存款餘額調節表。
• 維護灌裝系統的正確記錄和組織。
• 負責日常財務和帳務管理工作。
• 完成每週銀行檢查，以確保銀行業務沒有差異。

要求：

• 擁有豐富擔任行政助理、虛擬助理或辦公室管理助理的經驗。
• 辦公設備的使用知識，如印表機、電話線。
• 有會計助理或會計文員經驗。
• 具備基本簿記程序的良好知識。
• MS Excel 的高級等級和會計軟體的良好知識。
• 組織和多任務技能。
• 至少擁有工商管理或相關領域的文憑；擔任行政助理或秘書的額外資格將是一個優勢

津貼和福利

• 醫療保險
• 事假

您可以在線申請或聯繫 Kim 女士 +60 16-328 2122/Ms Meggy +0 13-4092168 以了解有關工作機會的更多詳細資訊。

職責：

• 接聽和轉接電話。
• 組織和安排約會。
• 撰寫和分發電子郵件、通信備忘錄和信件。
• 準備每日銀行存款餘額調節表。
• 維護灌裝系統的正確記錄和組織。
• 負責日常財務和帳務管理工作。
• 完成每週銀行檢查，以確保銀行業務沒有差異。

要求：

• 擁有豐富擔任行政助理、虛擬助理或辦公室管理助理的經驗。
• 辦公設備的使用知識，如印表機、電話線。
• 有會計助理或會計文員經驗。
• 具備基本簿記程序的良好知識。
• MS Excel 的高級等級和會計軟體的良好知識。
• 組織和多任務技能。
• 至少擁有工商管理或相關領域的文憑；擔任行政助理或秘書的額外資格將是一個優勢

津貼和福利

• 醫療保險
• 事假

您可以在線申請或聯繫 Kim 女士 +60 16-328 2122/Ms Meggy +0 13-4092168 以了解有關工作機會的更多詳細資訊。

職責：

• 維護灌裝系統的正確記錄和組織。
• 負責日常財務和帳務管理工作。
• 應付帳款的日常任務包括準備付款記錄、過帳。核實和填寫文件。
• 與客戶打交道，提供解決方案。
• 任何其他臨時任務。

要求：

• 有會計助理或會計文員經驗。
• 具備基本簿記程序的良好知識。
• 熟悉會計準則、稅法和填寫程序。
• 出色的數學技能和發現數字錯誤的能力。
• MS Excel 的高級等級和會計軟體的良好知識。
• 組織和多任務技能。
• 能夠處理敏感、機密資訊。

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 附近的公共交通
• 休閒著裝要求

Responsibilities:

• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Daily tasks on accounts payable include preparing payment recording, posting. verification and flling of documents.
• Deal with customers, and provide solutions.
• Any other ad hoc assignment.

Requirements:

• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Casual dress code