Total 16 Internship administrative assistant job vacancies in The United States of America

Job Description

• Process invoices promptly and organize payment requisition from different project vendors;
• Participation in project related meetings, meeting minutes record and follow up on action items;
• Autocad knowledge is a must
• Coordination of various engineering tasks and manage document control;
• Handle incoming / outgoing office correspondence, including project drawings and other relevant documents;
• Receive, check and accurately record information in the Project Management Information System (PMIS);
• Arrange document signings and compilations, ensuring accuracy;
• Provide administrative support to the project team, facilitating communication and workflow;
• Other responsibilities as delegated by superiors or management.
• Proactive 
• Able to work independently without supervision

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Casual dress code
• Open culture

職位描述

1. 及時處理發票並組織不同項目供應商的付款申請；
2. 參與專案相關會議，記錄會議紀錄並跟進行動項目；
3. Autocad知識是必須的
4、協調各項工程任務並管理文件控制；
5. 處理傳入/傳出的辦公室信函，包括專案圖和其他相關文件；
6、接收、檢查並準確記錄專案管理資訊系統（PMIS）中的資訊；
7. 安排文件簽署和彙編，以確保準確性；
8. 為專案團隊提供行政支持，促進溝通和工作流程；
9.上級或管理階層委託的其他職責。
10.積極主動

11.能夠在沒有監督的情況下獨立工作

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 附近的公共交通
• 休閒著裝要求
• 開放文化

Salary

SG$11/hour

Job Description: We are currently seeking an enthusiastic and highly motivated Administrative Intern to join us . As an Administrative Intern, you will have the opportunity to gain practical experience in various administrative tasks and contribute to the smooth operation of our organization. This internship will provide valuable insights into the field of administration and is ideal for individuals seeking to develop their skills in a professional setting.

Responsibilities:

• Assist with general administrative duties, such as managing correspondence, and filing documents.
• Support the coordination of meetings, appointments, and travel arrangements for staff members.
• Assist in organizing and maintaining office supplies and equipment.
• Help with data entry, record keeping, and database management.
• Conduct research and gather information for various projects and reports.
• Collaborate with team members to ensure efficient workflow and timely completion of tasks.
• Provide support during special events or projects as needed.

Qualifications:

• Full-time interns preferred (3-6 months)
• Part-time interns who can commit at least 3 working days a week are also welcome to apply
• Excellent verbal and written communication skills.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proactive and able to work both independently and as part of a team.
• Prior experience in an administrative role or internship is a plus.

Benefits

• Global music merchandise gifts
• flexiable time
• good for music lover

Job Description:

We are seeking a proactive and detail-oriented Accounts & Admin Intern to join our team. As an intern, you will have the opportunity to gain hands-on experience in both accounting and administrative tasks, contributing to the smooth operation of our organization. This role requires excellent communication skills, attention to detail, and the ability to multitask effectively.

Responsibilities:

• Answer inquiries from customers, guests, and vendors promptly and professionally.
• Handle guest reservations and ensure all bookings are accurately recorded.
• Prepare invoices and customers' statements of accounts in a timely manner.
• Monitor online reviews and social media channels to identify any negative feedback and collaborate with the team for service recovery.
• Perform data-entry duties, including updating records and maintaining databases.
• Assist with other administrative tasks as needed, such as filing, scanning, and organizing documents.
• Collaborate with team members to support various projects and initiatives.

Requirements:

• Currently pursuing at least a diploma in Accounting, Finance, Business Administration, or a related field.
• Strong communication skills, both verbal and written.
• Excellent attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks effectively.
• A positive attitude and willingness to learn.

Benefits:

• Hands-on experience in both accounting and administrative functions.
• Opportunity to work closely with experienced professionals.
• Exposure to various aspects of the hospitality industry.
• Potential for future employment opportunities based on performance.

How to Apply:

Please submit your resume and a brief cover letter outlining your interest in the Accounts & Admin Intern position. Include any relevant experience or skills that make you a strong candidate for this role. Applications can be sent to xinyue@rivercruise.com.sg.

Part-time positions are available.

The Company:

Aramco Trading was established as Saudi Aramco’s trading arm in 2011 under the approval of Saudi Aramco’s Board of Directors. It established its headquarters in Al-Midra Tower in Dhahran, Saudi Arabia and have 4 other global offices in London, Singapore, Dubai and America. With five offices currently operating worldwide, Aramco Trading has broader access to markets, a wider client base, a more talented and diversified workforce, and a more sophisticated and integrated global business model.

Today, the company is recognized globally as a critical trading partner for refiners, shipping companies, financial institutions, end-users, and other product-trading companies. The company trades across the barrel including Crude, Middle distillates, Light distillates, bulk petrochemicals, polyolefin and recently clean energy like LNG, Emission and Biofuels.

Aramco Trading Singapore (ATS) is the largest subsidiary out of the kingdom and is actively trading within the region and globally across all products since 2018.

The Function:

To provide support to the Office Management Team and in ensuring a smooth running of the office and contributes in driving sustainable growth.

Key Accountabilities:

· Update and maintain the APPEC Schedule

· Prepare materials as needed for Internal Board Meeting

· Assist with company’s events management

· Preparing, organising, and storing information in paper and digital form

· Update incoming and outgoing courier in the tracker

· Manage procurement, inventory control and payment

· Manage contract operation, renewal, establish fresh subscription contract and payment

· During APPEC week to be stationed at Hotel to assist with daily meetings

. To assist on Executive Services Role and work closely with Office Manager to plan VIP Event in the Office, external Reception and any other ad hoc duties assigned

Requirements:

· Undergraduate in a local university

· Preferred studies in business administration or other relevant backgrounds

· Able to work in a fast-paced environment

. Good team player and able to work collaboratively to achieve organisational outcomes and timelines

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, Twitter, and Instagram.
 

Position Title

Internal Audit Analyst New York

Blackstone Internal Audit (“BXIA”) Overview

BXIA provides independent and objective assurance to the Board of Directors and Executive Management by evaluating that the businesses across the global platform are well governed, operating effectively and meeting risk management objectives. The BXIA team is guided by a philosophy of adding intrinsic value by improving the operations of the Firm and protecting its reputation. The team works collaboratively with Blackstone senior leadership to understand the requisite risks and to evaluate and contribute to effective governance, internal control, and risk management. The BXIA team has a global footprint of exceptionally talented people, with diverse professional backgrounds, and works in a highly collaborative manner.

Responsibilities

The Internal Audit Analyst will be involved in all core activities undertaken by BXIA including audit planning and execution, risk assessment, other assurance and advisory activities, and department-wide strategic initiatives. BXIA’s remit spans across all areas of the Firm, including the business strategy teams responsible for investment and asset management and corporate functions such as Human Resources, Finance, and Compliance.

 Specific responsibilities of the role include:

• Perform risk-based audits across Blackstone’s global platform and gain exposure to the firm’s diverse businesses, products, regions, and enterprise functions
• Perform testing, document test results, identify findings as applicable, and work with internal staff to design corrective actions that mitigate risk, drive efficiency and add value
• Leverage industry experience to provide advisory services during the development of new businesses, design of new processes, and implementation of systems
• Develop ongoing working relationships within the firm, communicate ways to improve controls, and have a strong understanding of new firm wide initiatives in the pipeline
• Assist in the annual risk assessment process and contribute to the formation of the annual audit plan through direct input, insight, and perspective around current business, industry and regulatory risk factors
• Aid in the development of the global internal audit risk assessment framework, including the ongoing management of risk registers and control libraries
• Participate in firm and industry events that will enhance your skills and expand your knowledge of the alternative asset management industry

Qualifications       

BXIA seeks to attract and develop best-in-class talent from diverse professional backgrounds including finance, technology, risk management, operations, and compliance. Successful professionals should demonstrate a strong understanding of the asset management business and a history of cultivating strong working relationships with business partners through the delivery of impactful services focused on strengthening the risk and control environment. The small size of this group offers an opportunity to gain significant exposure across the Blackstone platform.

The ideal candidate will demonstrate adaptability, intellectual curiosity, strong judgment, and superior problem-solving skills to successfully navigate the complexities associated with evaluating risk across various business units and enterprise-wide functions.  In addition, the successful candidate should have:

• 2+ years of auditing experience in the financial services industry

• Undergraduate or graduate degree in accounting, finance, economics, computer science or business-related field
• Personal and professional integrity
• Aptitude towards investment and risk management, scenario analysis and problem solving
• Strong project management, organizational and presentation skills
• Excellent communication (verbal, written & listening) and interpersonal skills
• Ability to think critically and strategically to develop innovative recommendations to mitigate risks and add value to the organization
• Proficient understanding of current regulatory and industry events
• Experience with internal audit risk assessments, SOX/Internal controls and/or ERP security and control review
• Ability to adapt to new challenges in a dynamic environment while handling multiple projects
• Ability to work well within a team-oriented environment and individually
• Ability to partner across teams, summarize issues, develop recommendations, and make decisions
• Ability to be proactive and take initiative
• An highly motivated and enthusiastic approach to the role
• Experience with Governance, Risk & Compliance technology tools (ex. AuditBoard) & Tableau
• Strong experience in the use of analytical tools (e.g., Alteryx, Sigma)
• Alternative investments experience strongly preferred
• MBA, CPA, CIA, CFA or CISA credentials strongly preferred

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.  Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.

Additional compensation: Base salary does not include other forms of compensation or benefits offered in connection with the advertised role.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.  All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), +44 (0)20 7451 4000 (EMEA) or +852 3656 8600 (APAC).

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:

• Attending client meetings where you are discussing Blackstone products and/or and client questions;

• Marketing Blackstone funds to new or existing clients;

• Supervising or training securities licensed employees;

• Structuring or creating Blackstone funds/products; and

• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis.  Please speak with your Blackstone Recruiting contact with any questions.

To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered "prefer not to say"). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.

Title:

*Must be able to commit min. 3 continuous months or more - work in office
*Locals only*
*5 days work week (Mon to Fri, 9am to 6pm)

Responsibilities:-
• Assist in scheduling, coordinating, and training in SOP training for the product development team.
• Update food cost and assist in writing the SOP manuals to ensure accurate documentation and compliance with standard procedures.
• Maintain accurate and organized files and records related to product development projects, including recipes and other documentation.
• Prepare reports and other materials as needed for product development projects, ensuring accuracy and professionalism in content and formatting.
• Perform adhoc duties and other administrative duties related to kitchen maintenance and operations, such as organizing and restocking supplies, monitoring inventory, and maintaining cleanliness in common areas and purchasing of ingredients.

Requirements:-
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Interest in cooking and product development is preferred.
• Experience in handling food, such as in a culinary or food service setting, is highly valued.
• Proven experience in an administrative support role.
• Proficiency in writing and speaking in English and Mandarin to liaise with Chinese-speaking stakeholders.

Click 'APPLY' or whatsApp to 8890 1457 now!

Responsible for generating reports (SAP system)

periodically and when required;

Involved in sales forecast and analysis process;

Preparing presentation slides;

Involved in sales order and credit management process;

Involved in pricing and discount management process;

Involved in compliance topics;

Involved in month end reporting process;

Involved in the year end stocktake process;

Other ad hoc assignment.

Administrative Intern (can start immediately)

- Must be able to commit min. 3 continuous months or more - work in office
- Locals only*
- 5 days week (Mon to Fri, 9am to 6pm), flexible schedule may be considered

Responsibilities:-
• Assist in scheduling, coordinating, and training in SOP training for the product development team.
• Update food cost and assist in writing the SOP manuals to ensure accurate documentation and compliance with standard procedures.
• Maintain accurate and organized files and records related to product development projects, including recipes and other documentation.
• Prepare reports and other materials as needed for product development projects, ensuring accuracy and professionalism in content and formatting.
• Perform adhoc duties and other administrative duties related to kitchen maintenance and operations, such as organizing and restocking supplies, monitoring inventory, and maintaining cleanliness in common areas and purchasing of ingredients.

Requirements:-
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Interest in cooking and product development is preferred.
• Experience in handling food, such as in a culinary or food service setting, is highly valued.
• Proven experience in an administrative support role.
• Proficiency in writing and speaking in English and Mandarin to liaise with Chinese-speaking stakeholders.

If you are selected as an General Administrative & Office Support Intern, you will work with higher graded staff in support of office programs and activities to gain practical work experience that augments training in an academic course of study.

Your duties may include:

• Identifying data required for use in the management and direction of programs.
• Coordinating assigned activities in support of program operations.
• Identifying various resources (e.g. staffing equipment) required to support program operations.
• Researching and investigating new or improved business and management practices for application to agency programs or operations.
• Using office automation software to produce a variety of materials such as spreadsheets, plans, procedures, memoranda, letters, charts, database, travel requests, and presentations from rough drafts.
• Assisting in establishing and maintaining an extensive high volume suspense tracking system.
• Answering the telephone and greeting visitors, answering questions not requiring significant technical knowledge, referring the technical questions to the appropriate staff member.
• Performing other administrative and management support assignments. Using word processing software to type letters, memoranda, reports, etc. from handwritten or rough drafts, marked-up copy, and oral instructions into final, error-free copy. Ensures correct punctuation, spelling, capitalization, and grammar and verifies that the format conforms to OIG regulations, style manuals, and office procedures.
• Assembling data and using database or spreadsheet software to enter, revise, sort, or calculate and retrieve data for standard reports.
• Assisting in establishing and maintaining an extensive high volume suspense tracking system.

***This announcement will close after receiving 150 applications OR the closing date of the announcement, whichever comes first.***

Major duties for this position include but are not limited to, the following:

• Serves as the subject matter expert and focal point for a wide variety of administrative functions (e.g., human resources management, management analysis, budget and financial operations, administrative planning, contracting and procurement, training, space management, correspondence control, and travel management) that support multiple OTLA Divisions.
• Leads and/or conducts a wide range of analytical projects and comprehensive studies that require independent research, data collection, and analysis of interrelated issues of effectiveness, efficiency, and productivity of administrative operations, functions, and activities throughout OTLA.
• Assists with certain human resource-related functions including the development of hiring vacancy packages, onboarding/offboarding of staff, and training of staff.
• Develops, initiates, and implements new or revised administrative policies and procedures for assigned areas of responsibility to meet organizational needs and to resolve administrative management challenges.
• Plans, and/or develops, and leads initiatives and processes associated with customer service standards.
• Serves as DOL representative in the management of contracts or designated purchase cardholder responsible for small purchases of goods and services in accordance with Departmental and Federal regulations.
• Provides technical support and assistance to ILAB staff in travel management.
• Serves as the ILAB or OTLA representative for assigned administrative programs such as telephones, travel, training, supplies, etc.

***This announcement will close after receiving 150 applications OR the closing date of the announcement, whichever comes first.***

Major duties for this position include but are not limited to, the following:

• Serves as the subject matter expert and focal point for a wide variety of administrative functions (e.g., human resources management, management analysis, budget and financial operations, administrative planning, contracting and procurement, training, space management, correspondence control, and travel management) that support multiple OTLA Divisions.
• Leads and/or conducts a wide range of analytical projects and comprehensive studies that require independent research, data collection, and analysis of interrelated issues of effectiveness, efficiency, and productivity of administrative operations, functions, and activities throughout OTLA.
• Assists with certain human resource-related functions including the development of hiring vacancy packages, onboarding/offboarding of staff, and training of staff.
• Develops, initiates, and implements new or revised administrative policies and procedures for assigned areas of responsibility to meet organizational needs and to resolve administrative management challenges.
• Plans, and/or develops, and leads initiatives and processes associated with customer service standards.
• Serves as DOL representative in the management of contracts or designated purchase cardholder responsible for small purchases of goods and services in accordance with Departmental and Federal regulations.
• Provides technical support and assistance to ILAB staff in travel management.
• Serves as the ILAB or OTLA representative for assigned administrative programs such as telephones, travel, training, supplies, etc.

• Assist Professional Engineers (PE) to carry out structural inspections, investigation
• works and non-destructive testing (NDT).
• Assist PE to perform data entry, document verification and to maintain proper document filling.
• Assist PE to coordinate administration and logistics for inspection works.
• Travel as required.
• Assist with any ad-hoc duties assigned by the PE or Management.

Job Description

The work scope shall primarily be, but not limited to:-

A. Secretary duties:-

• Collection of client details according to the Company’s requirement
• Perform KYC, customer due diligence and background search as per instruction
• Preparation of Incorporation documents and secretary documents upon request
• Maintain and updated the company’s registers and minutes books.
• Keep company directors aware of the deadlines for annual returns and any other filings required by ACRA.

B. Admin duties:-

• Arrange payment and follow-up on over-due accounts
• Update and maintain the Invoicing system (Update payment if received)
• Client’s letter arrangement and filing

Job Requirements

• Aptitude for math, proficiency with computers.
• Strong verbal and written communication skills.
• High level of efficiency, accuracy, and responsibility.
• Willing to learn, hardworking, independent, self-driven and able to work under pressure

*Training will be provided*

Contract Type: Full-time Internship: 6 Months (Minimum)

Salary: SGD1200

Work Environment: Office

Location: Raffles

Working Hours: Office Hours Mon – Fri 9:00 am to 6:00 pm

Commencement: Immediate