Total 798 Secretary job vacancies in Health / Beauty / Fitness category in The United States of America

Please see the full job description and person specification document(s) for main responsibilities of the role.

Please see the full job description and person specification document(s) for main responsibilities of the role.

Key Responsibilities: Typing of letters and referrals dictated by the GPs Maintain the scanning protocol to ensure that all staff are up to date with any changes Quality control of data inputting Answering the telephone to patients, relatives and other healthcare providers. Making referrals using the NHS e-referral system Enduring register for referral is kept using clinical coding Dealing with correspondence (both letters and emails) Expediting hospital appointments and chasing results Transfer of medical records, ensuring all deductions are processed weekly New notes to be summarised within two weeks of arrival Responsible for workflow and task management, ensuring all are dealt with properly Actioning tasks sent by the doctors and clinical staff To support service delivery and patient care within the team you lead in line with organisational, local and national guidelines. To work closely with other Team members to facilitate a collaborative, transparent, and knowledge-sharing environment. Skills: Good organisational skills Reliable and hardworking High attention to detail Interpersonal abilities Tactful Having IT skills Being discreet with confidential information Good written and spoken communication Being able to work with a team Must be adept at answering questions and dealing calmly with patient queries Preferred skills: Knowledge of EMIS web (our clinical IT system) Knowledge of the NHS e-referral system Knowledge of medical terminology Knowledge of Docman workflow management system Experience in using clinical read-codes. Experience of working in a GP surgery Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential. Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Health & safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, the practice Health & Safety manual, and the practice Infection Control policy and published procedures. This will include: Using personal security systems within the workplace according to practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks Making effective use of training to update knowledge and skills Using appropriate infection control procedures, maintaining work areas in a tidy and safe way free from hazards Actively reporting health and safety hazards and infection hazards immediately when recognised Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role Undertaking periodic infection control training (minimum annually) Reporting potential risks identified Equality and diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. Personal/Professional development: The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work Quality: The post-holder will strive to maintain quality within the practice, and will: Alert other team members to issues of quality and risk Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance Work effectively with individuals in other agencies to meet patients needs Effectively manage own time, workload and resources Communication: The post-holder should recognize the importance of effective communication within the team and will strive to: Communicate effectively with other team members Communicate effectively with patients and carers Recognise peoples needs for alternative methods of communication and respond accordingly Contribution to the implementation of services: The post-holder will: Apply practice policies, standards and guidance Discuss with other members of the team how the policies, standards and guidelines will affect own work Participate in audit where appropriate

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position. This vacancy will close at midnight on 1st May 2024 Interviews are due to be held on 17th May 2024 Benefits to you We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel. Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered. We welcome applications from the Armed Forces.

See attached detailed job description and person specification: Staff benefits Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays. 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years Excellent pension Cycle to work scheme Salary sacrifice car scheme Wellbeing programme Blue Light Card Discounts

The following are the core responsibilities of the Medical Secretary. There may be, on occasions, a requirement to carry out other tasks. This will be dependent upon factors such as workload and staffing levels: To provide an efficient copy and audio typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, letters to patients and outside agencies etc. in an accurate and quality manner. Produce meeting agendas and record the minutes of meetings Liaise with GPs and health professionals with any queries or missing data to ensure referrals are dealt within the set timeframe. Process referrals using the electronic referral system (ERS) Process urgent 2 week wait referrals in a timely fashion and monitor accordingly. Source new referral criteria/organisations as requested Respond to the needs of GPs and Nurses to enable efficient clinics Organise and implement new systems/protocols as required for efficient, smooth running of secretarial office Fully utilise EMIS Web and other IT systems Make and receive telephone calls to/for GPs, patients, consultant secretaries and outside agencies Support in the management of QOF and Enhanced Services Process requests for information i.e SAR, insurance/solicitors letters and DVLA forms Redaction of records Process patient letter requests and invoice for private work accordingly Support reception / administrative staff, providing cover during staff absences To keep a record of postage stamps used and to order more when necessary. To make sure that stationery items and medical supplies do not run out and to order as necessary. Make sure GPs rooms are stocked with all relevant paperwork needed for referrals etc. To always work safely in accordance with legislation and Practice policies and procedures Flexibility of working hours/able to work at the desired times in line with the needs of the practice Any other reasonable duties requested by the Practice Manager or GP This list is not exhaustive In addition to the above, the post holder will show respect and courtesy to patients and colleagues, and always maintain the confidentiality of patient and other Practice information. Working occasional extra hours may be required.

Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.

Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions. At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work. Interview Date: To be confirmed

4. To implement and maintain an efficient office management system/procedures to enable the consultant and his/her team to optimise their patient care services. This will require: effective management of the consultants time, managing schedules and leave arrangements ensuring appropriate and timely communications with all relevant personnel; arranging meetings/events; composing and transcribing minutes proactively ensuring action points are raised and completed, preparation of correspondence and reports; effective management of the consultants office by establishing and maintaining efficient manual and electronic correspondence and documentation management systems; ensuring office equipment and stationery levels are maintained, processing orders as required. 5. To continually contribute to patient and business improvement Agendas. This will require: undertaking any project work as directed, including obtaining information from the Internet, collation and reporting of data in order to produce reports and spreadsheets, utilising relevant Trust IT systems, as determined by the role, ensuring all relevant patient data is collected and input accurately in line with Trust guidelines. These systems may include IPM, CRRS, Opera, CRIS, Ultra, Respond, IMPAC etc. Share ideas for potential service improvement. 6. To support team members. This will require: demonstrating and explaining Departmental practices and procedures; undertaking appropriate training and development with new and existing staff ensuring high standards of practice are maintained at all times; providing cross-cover on a reciprocal basis in the absence of colleagues and providing day to day supervision where required. For further details please see the attached job description.

Medical Secretary

Nuffield Health Chichester Hospital | Permanent | Full time

£25,480 per annum

37.5 hours per week

Nuffield Health is here to take care of the nation's wellbeing. But to keep doing the right thing for customers and patients, our colleagues need the right level of support. That's why we're looking for someone who brings a blend of strong administration skills and a passion for exceptional customer care to join us.

As a Medical Secretary at our Chichester Hospital, you'll bring a keen eye for detail, strong secretarial skills and great communication abilities. You're proficient with Microsoft Office, comfortable working with numbers and you're committed to providing our teams with the best level of support.

As a Medical Secretary, you will:

• Deliver high-quality administration support

• Enjoy the satisfaction of providing truly exceptional customer service

• Be able to prioritise a busy workload

• Keep calm under pressure and remain professional at all times

The Person

• A keen eye for detail

• Strong secretarial skills

• Great communication skills

• Proficiency with Microsoft Office whilst being comfortable working with numbers

• Experience in audio typing is essential

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From a cycle to work scheme to financial wellbeing support, gym membership and more. At Nuffield Health, we'll take care of what's important to you.

Nuffield Health Chichester Hospital

Nuffield Health Chichester Hospital is a 30 bedded hospital within walking distance of the city centre with free onsite car parking.  The hospital has two laminar flow operating theatres, a JAG accredited endoscopy unit and two minor treatment rooms in the outpatient department.  There is a small radiology department and CT/ MRI services are provided in a mobile unit.  Inpatient physiotherapy is provided within the hospital whilst our outpatients attend the fitness and wellbeing centre at Chichester gate for their follow up physio and hydrotherapy treatments. 

Our main speciality is orthopaedics. We also care for patients needing treatment within the specialties of gynaecology, urology, general surgery, plastic surgery, ophthalmology max fax, and pain. We provide outpatient services for dermatology, cardiology, neurology, and rheumatology.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

Proud member of the Disability Confident employer scheme

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

Please see attached job descriptions and person specification for both roles. This job description is not intended to be exhaustive, and it is likely that duties may be altered from time to time in the light of changing circumstances, in discussion with the post holder. This role profile is intended to provide a broad outline of the main responsibilities only. The post holder will need to be flexible in developing the role with initial and on-going discussions with the designated manager.

PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side. To be an employee of the NHS you need to successfully complete the following: Identity Checks Professional registration and qualification checks Employment history and reference checks Work health assessments Criminal record check standards Right to work checks For further information please visit: https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation Many of our staff work flexibly in many different ways. Please talk to us at interview about any flexible working arrangements you would prefer or require. While we may not be able to fully accommodate all requests, such requests will not be referenced during the interview scoring process, and we will fully consider and try to accommodate them for successful applicants. We reserve the right to close this advert early, or when the allocated number of applications has been reached. Please submit your application at the earliest opportunity.

Job reference: #6933 Brand: Lumus Imaging Location: Liverpool Work type: Full Time (Permanent) Join Lumus Imaging, where we're in search of an enthusiastic Medical Receptionist eager to embark on a journey of professional development and community impact to join us on a permanent full time basis. In exchange for your dedication, we provide unparalleled opportunities for advancement and a nurturing workplace environment that encourages both personal and career growth. If you're passionate about fostering the success of a dynamic medical practice and delivering outstanding patient care, we welcome you to join our team and make a meaningful difference in the lives of those we serve. This role involved working 8 hour shifts on a rorating roster between the hours of 8am - 10pm. What's on offer:

A positive culture, where you team feel like family and support each

... Click here to view more detail / apply for Medical Secretary

For more information on the Job Description and Responsibilities please click the link below. More detail about the role To provide a full and efficient secretarial and administrative service to GPs, clinical and practice teams. This will include audio typing of referrals, completion of tasks, responding to queries from patients/clinicians/third parties, facilitating electronic referrals and cascading reports to clinical staff. Ensuring all 2ww referrals are dealt with promptly and safety netting patients by text or letter informing them of referral. To ensure patient confidentiality and data confidentially of information is always maintained in line with current GDPR guidelines. To provide a point of contact for patients either face to face, by email/letter, text, answering queries regarding referrals, insurance reports, SARS, referrals using outside agencies and private referrals. To provide excellent customer care which may include communication with distressed and anxious patients and relatives, treating them with tact and empathy. To ensure the professional image of the Practice and the Trust is maintained at all times. The Job Description is subject to the completion of the Job Evaluation process and further updated Job Description will be available. Working Pattern: 22.5 hours over 3 days Monday, Thursday and Friday 09:00 - 17:00. Interview Date: Tuesday 14th May 2024. For further information please contact: Maggie Veysey, Team Lead Med Secretary on 01884 244711/maggieveysey@nhs.net As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve. Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon. The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received. The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust. Benefits We will work together to maintain a culture that develops and supports you and your team. This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there. Looking after you is important to us. We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies. If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays. You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups. Salary is not the only financial benefit You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including: National discount services such as the Blue Light Card and Health Service Discounts. Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter Car lease schemes. The NHS Pension scheme (one of the most generous and comprehensive in the UK). Cycle to work scheme These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.