Total 5 Operations Manager job vacancies in Purchasing / Procurement / Inventory category in Selangor

Responsibilities:

• Compares prices amongst various vendors in order to make sound purchasing decisions.
• Manage within a given budget to purchase goods and services for an organization.
• Guarantees that products are delivered in a timely manner, and that the quality of the goods received is satisfactory.
• Negotiate with contractors on price, mode of shipping, and delivery time.
• Purchase goods such as office supplies on a continuing basis in order to maintain certain inventory levels.
• Monitor invoices for accuracy, and authorizes the accounts payable department to issue payment.
• Analyse the performance of certain vendors in order to decide whether or not to continue buying from them.
• Input data concerning inventory and order amounts into a computer database.

 

Requirements:

• Proven working experience as a procurement specialist.
• Knowledge of sourcing and procurement techniques as well as a dexterity in 'reading' the market.
• Talent in negotiations and networking.
• Thorough knowledge of supplier or third party management software.
• Excel in decision-making and working with numbers.
• Familiarity in collecting and analyzing data.
• Possess at least a Bachelor's Degree in Supply Chain Management, Logistics or Business Administration.

Perks & Benefits

• Employee equity
• Casual dress code
• Medical insurance
• Personal leave
• Personal development opportunities

Responsibilities of the role:

• Lead, mentor and manage a team of technicians, providing guidance, training and support to ensure their technical skills are up-to-date and their performance aligns with departmental goals.
• Plan, coordinate, and oversee all aspects of workshop operations for heavy equipment, truck and motor vehicle, including maintenance, repair, diagnostics, and troubleshooting. Ensure that services are executed efficiently and safely.
• Allocate resources effectively, including technicians, tools, equipment, and parts to optimize workflow and meet service deadlines.
• Implement quality control processes to ensure that all repairs and maintenance work meet established standards of excellence. Regularly inspect completed work to maintain high levels of workmanship.
• Maintain accurate records of service activities, including repair logs and maintenance schedules. Generate performance reports for review by upper management.
• Oversee warehouse activities, including organizing storage, implementing efficient layouts, and ensuring proper inventory management practices to minimize stock losses.
• Manage inventory and set alert on low inventory level for procurement of necessary supplies to support operations.
• Coordinate and manage the transportation of goods, materials, and machines to project sites. 

Perks & Benefits

• Nearby public transport
• Medical insurance

角色的職責：

• 領導、指導和管理技術人員團隊，提供指導、培訓和支持，以確保他們的技術技能是最新的，並且他們的績效符合部門目標。
• 規劃、協調和監督重型設備、卡車和機動車輛車間運營的各個方面，包括維護、修理、診斷和故障排除。確保服務有效率、安全地執行。
• 有效分配資源，包括技術人員、工具、設備和零件，以優化工作流程並滿足服務期限。
• 實施品質控制流程，確保所有維修和保養工作符合既定的卓越標準。定期檢查已完成的工作，以保持高水準的工藝水準。
• 維護服務活動的準確記錄，包括維修日誌和維護計劃。產生績效報告供高階管理人員審查。
• 監督倉庫活動，包括組織存放、實施有效的佈局以及確保適當的庫存管理實踐，以最大限度地減少庫存損失。
• 管理庫存並設定低庫存水準警報，以採購必要的物資以支援營運。
• 協調和管理到工程現場的貨物、材料和機器的運輸。

津貼和福利

• 附近的公共交通
• 醫療保險

Job Brief :

To coordinate the purchasing requirements of the hotel and ensure all are met in a timely, cost effective manner and meeting the quality standards of the hotel. Negotiation of supplier arrangements which maximize the hotel’s purchasing power and which maintain professional and ethical relationships with suppliers at all times.

Job Responsibilities:

1. Oversee the fulfillment of the hotel’s purchasing requirements and ensure all are met in a timely, cost effective manner and meeting the quality standards of the hotel.
2. Adhere to the hotel’s Purchasing Policy and Procedures when carrying out all purchases, including required approvals and quotations.
3. Select suppliers impartially based upon cost, ability to meet product specifications, efficiency and quality of their operations, delivery on a timely basis as required and ability to source goods locally to avoid lengthy importation delays.
4. Compulsory for Purchasing Manager to get at least 3 Quotations for hotel operating / general supplies items. Same policies applied for a new projects or contracts by the hotel.
5. Conduct interviews with suppliers, representatives and obtains information, specification, quotations, on any items required and handles subsequent correspondence and negotiates for procurement.
6. Liaise with department heads to confirm understanding of required product specifications.
7. Actively encourage networking with other hotels in the region (where possible) when negotiating supplier contracts to optimize terms and conditions on behalf of the hotel.
8. Pricing of purchase orders and determining appropriate supplier to obtain best quality and price.
9. Establish and maintain listing of approved suppliers.
10. Oversee posting of purchase orders into the Oracle Material Contorl Purchasing Module on a timely basis to enable receiver to match against when goods are delivered. PR/PO vs GRN.
11. Placing orders with supplier to ensure timely delivery to satisfy hotel requirements and to trace delivery to ensure operational needs are met.
12. Follow up on outstanding orders and advise operating departments of status.
13. Liaison with suppliers, representatives. Visits the market for pricing information and availability of product.
14. Arranging couriers for goods urgently required – COD deliveries and petty cash.
15. Source items which are unobtainable from regular suppliers.
16. Maintaining food purchasing specifications. Conduct regular inspections of incoming goods for weight, quality and quantity, minimum and maximum stock levels, reordering size, and delivery lead time etc to enable efficient inventory management.
17. Prepare and process any import declarations and licenses required. Ensure Customs Duty has been paid on time for imported items.
18. Liaise with government departments such as the Animal and Plant Inspection Office and Hygiene Office to ensure clearance / inspections have been completed.
19. Regularly review contracted supplies to ensure prices are still competitive. Maintain competitor knowledge of similar products by regularly surveying price lists of other hotel suppliers.
20. Co-ordinate market surveys for fresh food items and flowers.
21. Analyze market trends to anticipate likely price fluctuations, for the purpose of maintaining inventory either for long or short time periods.
22. To optimize the carrying cost of operating supplies and inventories, through regular review of minimum/maximum stock levels.
23. Ensure the market list is completed by the Chef or their designate, by 10:00 a.m and daily ordering executed by 2:00 p.m.
24. Liaison with the Department Heads, Finance Manager and General Manager in reducing the incidence of last-minute orders. Makes suggestions to management concerning possible improvements in purchasing routines and control procedures which may improve purchasing productivity or lower inventory levels etc.
25. Liaise with user departments to ensure that requirements regarding quality and service from supplier are being satisfied. Maintains continuous communication with all Departments to understand operational requirements.
26. Maintain complete familiarity with fire, safety and emergency procedures and ensure staffs are knowledgeable of same.
27. Maintain the confidential nature of information regarding supplier contracts.
28. Complete Monthly audit checklists on a timely basis.

Job Requirements:

1. Diploma / Bachelor in Degree
2. Previous experience working in a luxury 4 or 5-star hotel environment with minimum 3 years of experience in similar position.
3. Microsoft Office.
4. Tech Savvy.
5. Able to converse in Bahasa and English, additional local language will be an advantage.
6. Strong problem-solving skill
7. A team player.
8. Pro active.
9. Passion to serve.
10. Reliable.
11. Fast learner.
12. Good communication, presentation and leadership skills.
13. Good analytical skills and able to make quick and decisive actions.
14. Good relationship management skills with internal and external guests.
15. Inquisitive and confidents.
16. Good planning to executing plan.

     

JOB DESCRIPTION:

     

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

     

JOB FAMILY:

Category Management

     

DIVISION:

GPS Global Purchasing Services

        

LOCATION:

Malaysia > Selangor : Imazium, No. 8, Jalan SS 21/37

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

No

     

MEDICAL SURVEILLANCE:

Not Applicable

     

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)