Total 8 Finance Executive job vacancies in Administrative / Clerical category in Penang

Job Goal:

We are seeking a highly organized and proactive individual to join our team as an Administrative Executive. The ideal candidate will be responsible for managing daily administrative tasks and ensuring the smooth functioning of our office operations. As an Administrative Executive, you will work closely with various departments to streamline processes and contribute to the overall productivity and efficiency of the organization.

You will play an important role to:

• Involve in busduct sales activity.
• Involve in administration documentation.
• Involve in shipping and delivery.
• To liaise with logistic department and custom when required.
• Prepare monthly Sales Report, delivery schedule and forecast to management.
• Any other related jobs assigned by the HOD/supervisor etc.
• Review and analysis between busduct PO quantity and Actual Delivered quantity.
• Prepare monthly export price survey for custom submission.

To be successful in this role you will need to have:

• Diploma or Bachelor's Degree in Admin Administration or equivalent course.
• 1 - 2 years of experience in Admin department or similar role.

Perks & Benefits

• Flexible working hours
• Permanent role
• 5 day work week job
• Work-life balance
• Sports Club activities
• On-the-job & product training
• Good opportunity to climb the corporate ladder in the future
• Uniform

Job Description :

At Ezi Motartech, we believe in the power of innovation and collaboration to drive success. As an Operations Associate: Administrative and Delivery Specialist, you'll have the opportunity to showcase your skills in both administrative support and delivery coordination. This multifaceted role is ideal for individuals who thrive in dynamic environments and are committed to delivering exceptional results.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to various departments, including managing correspondence, scheduling appointments, and maintaining office supplies.
• Delivery Coordination: Oversee the coordination of delivery schedules, ensuring timely and accurate deliveries to our valued customers.
• Customer Interaction: Serve as a primary point of contact for customer inquiries, providing outstanding service and resolving issues promptly to ensure customer satisfaction.
• Inventory Management: Assist in managing inventory levels, conducting regular stock checks, and coordinating replenishment as needed to meet demand.
• Documentation and Record-Keeping: Maintain accurate records and documentation, ensuring compliance with company policies and regulatory requirements.
• Cross-Functional Collaboration: Collaborate with team members across departments to support operational initiatives and drive continuous improvement in processes and procedures.

Qualifications:

• Previous experience in administrative support, customer service, or operations roles is advantageous.
• Excellent communication and interpersonal skills, with a strong customer service orientation.
• Proficiency in Microsoft Office suite and experience with database management software.
• Detail-oriented mindset with strong organizational and problem-solving skills.
  Ability to thrive in a fast-paced, team-oriented environment.
• Fresh Grads are encouraged to apply.

Perks & Benefits

• Work Life Balance
• Personal development opportunities
• Profit Sharing
• Meal allowance
• Group Insurance
• Parking allowance

• Collaborate with the sales team to develop efficient methods for handling issues with customers and vendors
• Monitor the customer satisfaction levels and develop methods for increasing them
• Assist in creating ways for delivering excellent customer service
• Handle office interactions which includes answering phone inquiries, and handling requests in a professional manner.
• Coordinate communication between various departments, to keep all parties informed of general business operations.
• Responsible for maintaining a high level of professionalism with clients and working to establish a positive rapport with every customer
• Work with the management team to stay updated on product knowledge and be informed of any changes in company policies

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

工作目標：

我們正在尋找一位組織嚴密、積極主動的個人加入我們的團隊，擔任行政主管。理想的候選人將負責管理日常行政任務並確保我們辦公室運作的順利運作。作為行政主管，您將與各個部門密切合作，以簡化流程並為組織的整體生產力和效率做出貢獻。

您將在以下方面發揮重要作用：

• 參與總線銷售活動。
• 參與管理文件。
• 參與運輸和交付。
• 需要時與物流部門及海關聯絡。
• 向管理層準備每月銷售報告、交付計劃和預測。
• HOD/主管等指派的任何其他相關工作。
• 母線採購訂單數量與實際交付數量的審核與分析。
• 準備每月出口價格調查以供海關提交。

要成功擔任此職位，您需要具備：

• 行政管理文憑或學士學位或同等課程。
• 1 - 2 年行政部門或類似職位的經驗。

津貼和福利

• 彈性的工作時間
• 永久角色
• 每週工作 5 天的工作
• 工作與生活的平衡
• 運動俱樂部活動
• 在職培訓和產品培訓
• 未來晉升企業階梯的好機會
• 制服

• 記錄費用、帳單和填寫
• 承擔接聽電話、留言、路由信件的任務
• 適當處理請求和查詢
• 能夠同時處理多項任務並確定日常工作的優先順序
• 協助一般行政任務，包括文件準備、會議記錄、影印、掃描、列印、歸檔、歸檔和其他一般辦公室任務
• 維護辦公用品庫存並在必要時下訂單
• 根據需要支援工作人員執行各種管理任務。
• 處理管理團隊指派的臨時任務

要求：

• 熟練使用 MS Office 是必須的
• 願意學習並接受新事物
• 積極主動、直言不諱、足智多謀，能夠在最低限度的監督下工作
• 有建築業工作經驗者優先

津貼和福利

• 員工股權
• 彈性的工作時間
• 休閒著裝要求
• 免費小吃/歡樂時光
• 公司旅行
• 事假
• 個人發展機會

• Record expenses, bills and filling
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Ability to multitask and prioritize daily workload
• Assist with general administrative tasks including document preparation, taking meeting minutes, photocopying, scanning, printing, filing, archiving and other general office tasks
• Maintain office supplies inventory and place orders when necessary
• Support staff members with various administrative tasks as needed.
• Handle ad-hoc tasks assigned by the management team

Requirements:

• Proficiency in MS Office is a must
• Willing to learn and pick up new things
• Proactive, Outspoken, resourceful to work under minimum supervision
• Experience working in Construction industry is an added advantage

Perks & Benefits

• Employee equity
• Flexible working hours
• Casual dress code
• Free snacks / Happy hours
• Company trips
• Personal leave
• Personal development opportunities

Responsibilities :-

• Provides administrative support to ensure efficient operation of the office.
• Maintain office supplies inventory by checking stock and ordering new supplies as needed.
• Complete accurate daily report documents, memo and invoices
• Provide onboarding support for new staff
• Track employees attendance
• Employee relations management
• Attend to complaints and ensure proper follow up are taken to address the issues.
• Assist in general clerical duties including filing, preparing quotations & invoices, coordinate appointment with technical team.
• Act as communication bridge between departments.
• Assist in ad-hoc duties assigned

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Company trips
• Personal leave
• Annual increment and performance bonus

職責：-

• 提供行政支持，確保辦公室有效率運作。
• 透過檢查庫存並根據需要訂購新用品來維護辦公用品庫存。
• 完成準確的每日報告文件、備忘錄和發票
• 為新進員工提供入職支持
• 追蹤員工出勤狀況
• 員工關係管理
• 關注投訴並確保採取適當的後續行動來解決問題。
• 協助一般文書工作，包括歸檔、準備報價單和發票，協調與技術團隊的預約。
• 充當部門之間溝通的橋樑。
• 協助指派的臨時職責

津貼和福利

• 津貼（旅費、交通費等）
• 公司旅行
• 事假
• 年度加薪及績效獎金