Total 16 Administrative job vacancies in Education / Training category in The United States of America

This role will support the daily administration and coordination of training programmes rolled out by the Samaritans of Singapore Limited (SOS) for all prospective trainees. This role contributes directly to the success of the mission of the SOS’ Training and Development Department (T&D) – increasing touchpoints through training and equipping so that everyone can be an available to anyone in crisis.

The Training Administration Executive reports directly to the Deputy Director (DD) of T&D. He/she may also assist the Principal Trainer towards the successful administration of all courses.

Duties and Responsibilities:

• Manage end-to-end training administration on the Organization’s internal Training and Learning Management System (TLMS) and the SSG Training Provider Gateway (TPG)
• Support the Deputy Director or Manager in the maintenance of training SOP, workflow, and policies to meet government regulations
• Serve as the primary point of contact for inquiries coming from prospective trainees, staff and volunteers by handling communications relating to training ie emails and phone calls
• Screen prospective trainees and recommend SOS training programmes suited for their job level or requirements
• Manage the entire registration process which includes processing, accepting, and sending confirmation emails to prospective trainees
• Support communication efforts related to training, including announcements, dissemination of training materials and certificates, or reminders
• Monitor and track attendance, progress and completion of all training programs, adhering to the SSG-funding requirements
• Input and maintain accurate records and data on the Organization’s TLMS and on TPG to meet funding requirements, and for future audits and references
• Liaise with external vendors and manage training-related resources, ensuring timely delivery and cost-effectiveness
• Work with finance on the billing processes
• Manage withdrawal, waivers, appeals or other trainee circumstances related to training
• Provide onsite logistical and administrative support eg attendance, refreshment
• Update training and course information on SOS’ websites or collaterals
• Support internal and external audits on training processes and documentation, ensuring compliance and transparency.
• Willingness to undertake any other administrative duties assigned by Management.

Relevant Experience:

• 2 years of experience in Education or Training Administration
• Possess good IT skills and familiar and able to navigate SSG or TMS portals independently
• Highly meticulous and detail-oriented
• Able to work in a fast-paced environment to meet the required submission timelines by SSG
• Possesses good interpersonal skills to liaise well with Adjunct trainers and prospective trainees

Behaviour Traits & Attitude:

• Self-motivated
• Good team player
• Able to work independently with minimum supervision
• Good problem-solving and analytical skills
• Good interpersonal and communication skills

Dear Jobseekers,

We are looking for qualified, experienced and motivated individuals to join our team as a Dance Instructor cum Administrative Team member.

Relevant qualifications would include Diplomas in Dance or internationally recognised teaching certificates issued by organisations such as the RAD and CSTD.

Relevant experiences would include the candidate's personal dance achievements and training.

For the role of the administrative team member, we would require candidates to manage the day-to-day operations of our schools.

Interested candidates must be prepared to work on weekends and public holidays, as well as the flexibility to travel between different locations depending on the organisation needs.

Best Regards, StepUp

Award winning and innovative Aged Care Provider, including recipient of Xref's 'Best Workplace Award 2023' and 'Engage Change Champion Award 2023' as well as Voice Project’s 'Best Workplace Award 2021' Convenient eastern suburbs location (Randwick) Warm and collegial team NFP Salary packaging and excellent staff benefits Montefiore is recruiting a Learning and Development Administrator to play an integral role within the Learning and Development Team and the wider People, Culture & Learning Department. Reporting to the Learning and Development Manager, you will be instrumental in managing communication and administration of training across the organisation. The role has scope to be offered on either a permanent part-time or permanent full-time basis. Some key responsibilities will include, but are not limited to: Administration of data in the Learning Management System (LMS) General preparation and administration of face-to-face training  Administration duties to support the Learning & Development Department  Administration of learning for private companions Communication with staff about learning requirements and events What we…

Click here to view more detail / apply for Learning & Development Administrative Assistant

For further information on this role, please see the attached detailed Job Description and Person Specification: Assist with unit and source data documentation management (including photocopying and scanning of documents) To undertake projects with relation to office management as required. To undertake unit procurement (as required) To prepare and facilitate the archiving of essential clinical trial documents and source data as per Trust SOPs.

The main duties of this post are to support the administrative needs of the researchers and programme managers within the team. Support with the planning and organisation of a range of meetings across Quality & Safety including sourcing and booking meeting rooms, arranging hospitality, setting up meeting rooms and confirming arrangements with the appropriate staff. The post-holder will be required undertake note taking as and when required to support the Research Support and the Research Administrator. Support the organisation of internal and external workshops and events under the supervision of the Research Support Officer and the Research Administrator to include booking venues, arranging hospitality and support with the dissemination of workshop and event information to delegates. This may include travel to external venues to support the running of these workshops and events. Carry out and arrange travel and accommodation requests as required under the supervision of the Research Support Officer. Ensure that levels of stationery are maintained and order office equipment and supplies under the supervision of the Research Support Officer. Provide general administrative support functions such as photocopying, answering the telephone, transcribing research interviews, updating and maintaining existing databases and meet and greet external visitors. Undertake any other duties that are commensurate with the banding of this post.

Our vision aims to empower our clients by actively leveraging our broad range of services. With our global presence, we have career opportunities all across the world which can lead to a unique, exciting and fulfilling career path. Pick your path today! To see what career opportunities we have available, explore below to find your next career!

COVID Notification:

Candidates selected for a position must provide proof of COVID-19 vaccination or have an approved reasonable accommodation request on file for a medical condition or sincerely held religious belief that prevents them from complying with Acuity's mandatory COVID-19 vaccination requirement.

To request a reasonable accommodation form, email humanresources@acuityinternational.com

Acuity International is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status.

For OFCCP compliance, the taxable entity associated with this job posting is:

Acuity - CHS Middle East, LLC

A Vacancy at The Royal Orthopaedic Hospital NHS Foundation Trust.


The Royal Orthopaedic Hospital (ROH) is an international renown Teaching Hospital with an ambition to become the orthopaedic leader through harnessing the power of knowledge, education, training, data, information and innovation. The ROH has a reputation for delivering high quality training and education for Hospital staff, undergraduate and post graduate medical students.

The Education and Training Administrator will be joining the 2023 award winning Non Clinical Team of the Year, Education and Training, and fulfilling a key role in facilitating and co-ordinating the effective delivery of administrative functions within the department. They will ensure full and appropriate use of the Knowledge Hub facilities, delegating as necessary to ensure day to day work is complete and courses and training sessions are supported appropriately. They will work closely with the Medical Education Team, and Training and Development Team to deliver a high quality experience to all Knowledge Hub users. Including participation in decision-making and changes in strategy that may affect the day to day running of the Knowledge Hub.




• To provide general office and administrative support services to the Education and Training Team, including Training and Development, Undergraduate education, Post-graduate education and Library services.
• Provide a room booking service using an online room diary management system for the Knowledge Hub.
• Be first point of call to Knowledge Hub users, providing a high quality welcome service.
• To undertake general office duties; answering the telephone, taking messages, dealing with requests from people visiting the Knowledge Hub, filing, photocopying, scanning and handling incoming and outgoing post.
• To communicate with staff, trainees, students and visitors on a daily basis, providing support where required and working to help resolve any issues.
• Produce accurate letters, minutes from team meetings, attendance reports and maintain databases when required.
• To assist the Medical Education Coordinator and Training Programme Director with the coordination of SPR weekly teaching.
• Assist the Medical Education Team with the coordination of Internationally renowned training courses (FRCS revision course, ERASMUS course etc).
• Contact and request assistance from volunteer patients for courses, if course delegates are required to demonstrate examination techniques in a clinical environment.
• Assist the Medical Education Manager with Postgraduate doctor Induction/Rotation.

The Royal Orthopaedic Hospital NHS Foundation Trust is one of the largest specialist orthopaedic units in Europe. We offer planned orthopaedic surgery to people locally, nationally and internationally.

Our Trust is a very special hospital; big enough to deliver world class services and small enough to offer exceptional patient and staff experience. We offer a working experience unique in the West Midlands and we're always on the lookout for passionate people to join our award-winning team.

The ROH is an equal opportunities employer. We employ people of difference and are committed to growing an inclusive culture, where difference is celebrated, and people feel able to bring their whole and authentic self to work.

We are a Disability Confident Leader and offer a range of inclusive, family friendly and flexible working arrangements and policies, to support our people in the workplace. Flexible working requests will be considered.

The Trust is committed to the Disability Confident Interview Scheme and will offer an interview to disabled applicants who meet the minimum criteria for a vacancy and consider them on their abilities.

If you have a disability and need any support with your application or require any reasonable adjustments to be implemented please do get in touch with the Recruiting Manager for this position so that the team can support you.

The post holder will carry out their duties in such a way to make a direct and positive contribution to the organisation of the work. It is essential that the post holder should exercise initiative commensurate with the role and vital that confidentiality is maintained at all times.

As part of the role, you will be enrolled and supported to complete a NVQ Level 3 Business Administration Apprenticeship.


This advert closes on Wednesday 3 Jan 2024

Proud member of the Disability Confident employer scheme

Please ensure that you have read the job description and person specification and that your supporting statement reflects these, as your application will be assessed and scored against these criteria.

Key responsibilities for the role can be found in the full job description, along with key requirements for the post holder in the person specification document.

A new and exciting opportunity has arisen to join the Trust as an Administrative Assistant within the Research Department.

You should have a good standard of education including GCSEs at Grade C or above - including English and Mathematics or equivalent, with practical admin and clerical application and experience which can be demonstrated at interview.

Primarily based within the Research Team at Bolton, the post holder will provide a first class administrative support function. They will need to possess good organisational skills and the confidence to communicate effectively with a variety of people.

Organisational skills and the ability to prioritise workload are required to assist the Research Team, who are often very busy with patient workloads.

The post is funded for 12 months in the first instance, and if sufficient funding is identified to continue beyond this period, the post may be extended.

General Administration and use of Microsoft Office.

Use of telephone, ensuring accurate interpretation of messages is conveyed to appropriate. personnel, demonstrating a professional manner at all times

Advising/informing appropriate personnel on relevant patients/staff matters, ensuring attention to detail and confidentiality of sensitive information.

To assist the Clinical Trial Assistants to keep all clinical trial files up to date.

Ensure any source data/essential trial documents are filed to the patient's notes appropriately and within a timely manner.

Book rooms and hospitality for meetings and provide support for various meetings as required.

Check stationery stock levels and order as necessary. Check deliveries upon arrival and deal with any issues relating to stationary orders.

Willingness to develop and learn new skills, embracing opportunities such as processing biological samples.

There will be a structured induction and training program to assist in orientation to your role.

Support and training will be provided to the successful candidates, and development of skills and knowledge around research within the NHS will be encouraged and supported.



Key responsibilities for the role can be found in the full job description, along with key requirements for the post holder in the person specification document.


This advert closes on Tuesday 12 Dec 2023

Proud member of the Disability Confident employer scheme

We are seeking to appoint a Lecturer in Administrative Data Research. The post holder will contribute to research, teaching, and management. The post is provided as part of the ESRC funded Administrative Data Research Wales investment and the post holder will undertake research aligned to the research effort of the wider group including pedagogical and other applications of informatics, data science and linked data research (https://popdatasci.swan.ac.uk). The postholder also will work closely with a vibrant teaching team that currently delivers a portfolio of MSc and continuing professional development courses to develop and deliver new training courses as part of the capacity building and knowledge exchange team. This will include the development and delivery of both health and administrative data courses, online learning content, seminars, reference materials and workshops to support the academic linked data research community. Applications are sought from individuals with skills and experience in the analysis of routine health or administrative data, an interest in developing teaching resources centred on providing technical support and delivery for training and capacity building programmes. Applicants should have a track record in data linkage and the analysis of large complex data (preferably in health or social care), as well as excellent data analysis and visualisation skills. The role provides an exciting opportunity to join Swansea University Medical School, one of the UK’s leading Medical Schools.

The Medical School is a progressive, dynamic, and aspirational part of the Faculty of Medicine, Health and Life Science located on the Singleton Campus of Swansea University and provides an interdisciplinary approach, educating and training the next generation of doctors, life scientists, and health professionals. It collaborates with the NHS, business and the third sector in a spirit of open innovation and has established itself as a world-class place to learn, research and innovate. The Medical School ranks top 5 for research quality (REF2021) and is consistently highly ranked in various subject-specific teaching league tables. The Medical School became the first department within the University to achieve an Equality Challenge Unit (ECU) Athena SWAN Charter Silver Award in 2015, and this was re-awarded in 2019 in recognition of its commitment to equality. The University also holds the Athena SWAN Charter Silver Award. Swansea is a great place to live and work, the gateway to the Gower with its fantastic beaches and close to the Brecon Beacons (Bannau Brycheiniog).

This post is Enhanced Research on the Academic Career Pathways (ACP) scheme. This scheme is designed to ensure that academic strengths whether in research, teaching, the wider student experience, leadership or innovation and engagement, are all appropriately recognised, developed, valued, and rewarded. Further information is available at https://www.swansea.ac.uk/jobs-at-swansea/performance-enabling/academic-career-pathways/. Applicants are very welcome to provide any relevant individual circumstances such as career breaks, any periods of leave or secondment or any other absences, which should be taken into account and how these have had an impact on your career development.

The University is committed to supporting and promoting equality and diversity in all its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from the following protected characteristics: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, sexual orientation.

We have an under-representation of women in the area of academia and would particularly welcome applications from women for this position. We also have an under representation of individuals from ethnic minority backgrounds and would encourage applications from these groups. Appointments will always be made on merit.

Please note this job is also being advertised to a pool of colleagues internally as part of our University commitment to employee redeployment. Should this post be filled from this route then you will receive an email confirming this. If you do not receive an email, please assume that your application is still in process.

To apply

Applicants are asked to provide a completed online application providing evidence against the essential criteria in the recruitment documentation. Applicants should also attach to the application the following documents:

Curriculum Vitae
Statement of Motivation
For further information, please see the attached Job Description, and you are also welcome to contact Professor Mike Gravenor (m.b.gravenor@swansea.ac.uk) who is Head of Health Data Science Unit.

Interview date: w/c 11/12/23

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not currently a condition of employment, we do encourage our staff to get vaccinated. If you are unvaccinated, there is helpful advice and information available by searching on the NHS England website where you can also find out more about how to access the vaccination. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk. Were looking forward to hearing from you!

What will I do in this position if hired? 

In this position, you will ensure that incoming and outgoing personnel are oriented to the Joint Field Office (JFO) procedures when arriving or departing a deployment.

Typical assignments include:

• Arranging meetings
• Typing correspondence and/or memorandums
• Attending and participating in internal and external meetings
• Obtaining and distributing information from Joint Field Office (JFO) Operations documents
• Coordinating with the Hazard Mitigation (HM) Program functional group supervisors for staff training needs
• Ensuring that staff receives needed training and coaching
• Providing guidance on FEMA learning management system and other related tools

What else do I need to know? 

This announcement is for a position as a FEMA Local Hire. Local Hire employees Help FEMA respond to, recover from and mitigate all hazards by performing a variety of emergency management functions which are not limited to disaster survivor assistance, conducting and verifying damage assessments, and providing administrative, financial and logistical support.

Local Hires are Temporary Positions. The Local Hire Program is an appointment type granted under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, Section 306 (b), which authorizes FEMA to appoint such temporary employees as necessary to accomplish work authorized under the Act. Appointments under this authority within FEMA are made to the excepted service and are nonpermanent in nature. A local hire’s term of employment is 120 days. Local Hire appointments may be extended, in 120-day increments, based on the needs of the disaster. 

FEMA is committed to ensuring that its workforce reflect the diversity of the nation.  At FEMA, our workforce includes the many identities, races, ethnicities, backgrounds, abilities, ages, cultures, and beliefs of the people it serves. To learn about the ongoing diversity and inclusion efforts, reasonable accommodation process, and the FEMA Core Values, please visit www.fema.gov.    

Starting at $19.44 Per Hour (IH 00)

We now have an opportunity available for an Additional Learning Support Administrative Assistant to join us to provide high quality clerical / administrative assistance to support our ALS area.
Assisting in Education Health & Care Plan review meeting arrangements, sending appointment letters, preparing files and distributing documentation to relevant parties, you will update the schedule of Annual and Transitional Review Report meetings and ensure rooms are booked and fully equipped in preparation.
Taking and circulating minutes, dealing with telephone enquiries and postal and email correspondence, you will assist with data input with regards to the ALS administration databases and the production of reports for the ALS Manager.
With previous work experience (ideally demonstrable clerical / administration related), you will have a background of dealing with a range of people face to face and over the telephone and be capable of working on your own initiative. Computer literate, you will ideally hold an NVQ Level 2 in Business Administration or equivalent and possess excellent communication skills.
And the benefits of working for us?

• 28 days annual leave plus bank holidays and Christmas closure
• Teachers or Local Authority Pension Fund
• Flexible working
• Family Friendly Policy
• Special Leave of Absence
• Paid leave for religious festivals
• Sabbaticals
• Comprehensive induction and on-going training
• Employee Assistance Programme
• Occupational Health Service
• Onsite gym
• Cycle to Work Scheme
• Onsite nursery (places not guaranteed)
• Free onsite parking (spaces not guaranteed)

Bury College is committed to ensuring equality of opportunity, celebrating diversity, safeguarding its learners and expects all staff to share these commitments.
Please note that new guidance in Keeping Children Safe in Education 2022 requires us to carry out an online search as part of our due diligence on shortlisted candidates. This to enable us to identify any incidents or issues which have happened and are publicly available online which we might want to explore at interview. Once shortlisting has taken place, this search will be carried out for all candidates who will attend an interview.


The closing date for applications to this role is 13/10/2023

This position is located in the Training Services Bureau, Chief Administrative Officer, United States Capitol Police (USCP). Prepares requests for procurement, training, travel orders, vouchers, and other forms as needed, using applicable automated systems, such as Momentum and the Training Management System (TMS). Initiates development of new or revised administrative policies, procedures and instructions necessary for the efficient administrative functioning of the organization. Completes limited, uncomplicated management or program analysis projects, or segments of larger analytical projects, studies, or reports under the direction of higher-level employees. This includes collecting data, detecting and evaluating trends or problems, and/or identifying solutions.

Serves as the organization's liaison to the purchasing/procurement point of contact to arrange for, monitor, and secure equipment, services, and products for specialized or unique program or office functions. Assists in the preparation of requests for procurement, training, travel orders, vouchers, and other forms as needed. Prepares purchase requisitions for furniture, equipment, and supplies.

Prepares, maintains, and certifies automated Time and Attendance reports and monitors leave balances using the Work Brain system. Uses a variety of Access databases to accomplish overtime reports as well as to enter and log out documents to various offices. Uses automated systems including Training Tracker, Momentum, Hummingbird, etc., to process training requests, process procurement requests, manage document flow, and process travel authorizations. Provides assistance and/or information to officials and officers with overtime requests, leave requests. FMLA applications, pay certification, payroll corrections, workers' compensation paperwork, requests for advanced leave, and similar services, as requested. Serves as the organization's liaison for office support services.

Plans and coordinates extensive office support services for specialized or unique program or office needs. Responds to inquiries and requests for assistance on administrative issues. Uses a variety of Access databases to accomplish overtime reports as well as to enter and log out documents to various offices. Arranges for meetings, reserves meeting rooms, notifies personnel involved, and prepares minutes of the proceedings and records action items.

Provides administrative support with training classes and assist with the preparation of the graduation ceremonies. Prepares instructional handouts for classes, name tags and maintains and filings training documents. Organizes and maintains office files, records, manuals, classroom material and related materials in accordance with established policies and procedures.

Starting at $81,517 Per Year (CP 7)