Total 205 Admin Assistant job vacancies in The United States of America

SKOP KERJA :
1. Menyediakan sokongan pentadbiran untuk memastikan operasi pejabat yang cekap.
2. Menjalankan tugas pentadbiran seperti memfail, menaip, menyalin, menjilid, mengimbas dsb.
3. Melengkapkan keperluan operasi dengan menjadualkan dan menetapkan projek pentadbiran dan mempercepatkan hasil kerja.
4. Menyokong pasukan dengan melaksanakan tugas yang berkaitan dengan organisasi dan komunikasi yang kukuh.
5. Serahan dokumen di Imigresen, JTK & agensi Kerajaan lain.

CIRI-CIRI DIPERLUKAN:
1. Lelaki, Sekurang-kurangnya 21 tahun ke atas.
2. Minimum pendidikan SPM atau setaraf.
3. Mempunyai Motosikal (Mileage boleh dituntut)
4. Bermotivasi diri dan mengambil inisiatif
5. Pengetahuan asas komputer
6. Boleh melakukan kerja luar

Perks & Benefits

• Open culture

Job Requirements:

• Have a college degree or above, proficient in computer operations;
• Have more than 3 years of relevant work experience in large and medium-sized production-oriented enterprises, including more than 2 years of managerial experience in the same position;
• Understand enterprise administrative affairs management and management systems such as ISO9001, IATF16949;
• Have strong organizational skills, good communication skills, and be proactive;
• Have a driving  license, and proficiency in Mandarin would be an additional advantage.
   

Job  Scopes:

• Be fully responsible for the daily administrative management of canteens, transports, dormitories, office buildings, vehicles, etc., and report to the Director of Human Resources and Administration
• Responsible for the management of the canteen
• Responsible for the management of employee dormitories
• Responsible for the management of the company's network, broadband, mobile phones, television, etc.
• Responsible for the purchase, distribution and daily management of administrative supplies, spare medicines, etc
• Responsible for the supervision and management of administrative maintenance work
• Responsible for the management of public facilities and equipment and 5S in the jurisdiction area
• Responsible for employees' cultural, sports and entertainment activities
• Other tasks assigned by the superior leaders of the company

Benefit:

• 5 working days per week
• Medical Benefit
• General Insurance Benefit
• 12 days Annual Leave, 14 days Public Holiday
• 13 Months
• Transport Allowance
• Working Meal Allowance

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Personal development opportunities

工作範圍 ：
1. 提供行政支持，確保高效率的辦公室運作。
2. 執行歸檔、打字、影印、裝訂、掃描等管理任務。
3.透過調度和分配行政專案並加快工作成果來完成業務要求。
4. 透過執行與強而有力的組織和溝通相關的任務來支持團隊。
5. 向移民局、JTK 和其他政府機關提交文件。

所需功能：
1. 男性，年滿21歲以上。
2. 最低 SPM 教育或同等學歷。
3.擁有一輛摩托車（可領取里程）
4. 自我激勵，積極主動
5. 電腦基礎知識
6. 可以外出工作

津貼和福利

• 開放文化

Job Responsibilities :-

• Liaise with tenant and property agent for renting of properties
• Prepare and review all the relevant tenancy documents and arrange for signature and stamping
• Monitor and follow up with tenants for collection of monthly rental, payment of utility charges such as water, electricity and Indah Water 
• Handle repair and maintenance of properties
• Handle application and renewal of all the business licences and trucks permit
• Handle renewal of insurance policies
• Monitor the expiry date of tenancy agreement, licenses, permit and insurance policies and arrange for renewal before expiry date
• Prepare and update the monthly report for property, licenses, permit and insurance on a timely basis 
• Supervise maintenance and housekeeping of office equipments and facilities
• Ensure proper and up-todate filing for all correspondence and documents
• Handle directors’ personal matters which include arrange for appointment, travelling schedule, hotel and air ticket bookings as and when needed
• Perform other administrative duties assigned by the superior

Requirement :-

• Work experience as an Admin Executive or similar role
• Proficient in Microsoft Excel
• Willing to learn & pick up new things.
• Good self-discipline, driven and motivated.
• Able to multitask & fill in the gaps as and when required.
• Good working attitude
• Organizational skills

Perks：

• Competitive Compensation Package: Enjoy a competitive salary with additional benefits, including performance-based bonuses 
• Provide training and have supervisor to guide
• Exposure to organise event with cross department team member
  Annual company trip/team building
   

Perks & Benefits

• Nearby public transport
• Flexible working hours

Title:   HR  & ADMIN  MANAGER

 
 Location : Taman Perindustrian Gemilang, Ulu Tiram, Johor

Salary range  : RM 6,500 – RM 7,000

 
Requirements :

Diploma in any discipline / related field

At least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, any field. 
Minimum working experience:

At least 5 year(s) of working experience in the related field is required for this position.
Other Skill or Knowledge required:

Good knowledge of the Malaysian Labour Law and handling of the foreign workers procedures. 
Able to work independently with strong leadership quality and excellent interpersonal skills. 
Computer literate and able to handle computerized payroll system.
Convenient for flexible working hours. 
Advanced verbal and written English level is requested.
 

Responsibility :

• Support the company’s management in regards with the company’s property, public relation, legal, and welfare, secretarial or personal functions.
• Develop, implement and administer the company’s personnel policies to ensure effective recruitment, utilization, motivation and retention of employees and to ensure harmonies industrial and employee relation.
• Responsible for the proper documentation of contract.
• Maintain and review long term manpower and succession plan and recommended changes where necessary. Provide Effective recruitment services and recommend selection candidates.
• Advise top management on appropriate terms and condition of services for employees and make review where necessary.
• Conduct counseling for minor disciplinary problem.
• Update and maintain all employees’ personal files up to managerial level.
• Supervise the maintenance and general housekeeping of office areas, furniture and equipment.
• Plan and implements administration and office procedure and effectively manage the day-to-day administrative function.
• Process promotion / upgrading and transfer.
• Maintain and update all compensation and benefits programmers EPF, Socso, Income Tax.
• Administer the company’s salary administration system.
• Ensure that employee’s sick leave, annual leave and long service leave record are maintained up to date.
• Prepare statistic relating to absenteeism, turnover and recruitment cost as directed.
• May assist superior in organizing training and development programs for employees.
• Updates, tracks and maintain record on services/facilities provided by company e.g. lockers, uniforms, transport, stationery.
• Maintain the company notice board.
• Conduct exit interview for direct and indirect employees.
• Preparing of warning letter, show cause letter and follow up the daily attendance day to day.
• Prepare monthly headcount report.
• Responsible for all job advertisement (internal/external) as well as provide suggestion and recommendation on ways to promotes better advertising.
• Plan and implement performance rating system for the staffs 
• Plan and implement the company’s daily express courier consignment activities. 
• Any reasonable duties assigned from time to time by head of department

Working days:  Monday –  Friday   -(5 days)

Working hours : 8:30 am – 6.00pm

Other Benefit / Allowance :

• Monthly Transport Allowance – RM 300
• Daily Meal Allowance – RM 10
• Annual Medical Allowance – RM 150

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal development opportunities

Job Responsibilities:

• Maintain office supplies, office equipment maintenance and services to ensure smooth office operation.
• Manage staff expenses claim and office petty cash payment and reimbursement.
• Handle general administrative task such as incoming calls, emails, letters and courier.
• Manage staff insurances and liaise with insurers, agents, auditors and regulatory authorities.
• Ensure all registered licenses, insurances and bills are renewed and paid accordingly.
• Responsible to handle all day-to-day accounting transactions and operations, and other accounting functions.
• Prepare monthly Profit and Loss Statement and Balance Sheet for Management to review accordingly.
• Perform Bank Reconciliation and SST as well as ensure all statutory submission are submitted before due date such as MTD (PCB), EPF, SOCSO, EIS and HRDF.
• Monitor and manage financial activities including Accounts Payable and Accounts
• Receivable processes.
• Maintain proper filing of accounts record and documentation in both soft and hard copy format.
• Assist in preparation audit and tax process.
• Other ad-hoc duties as assigned

Job Requirements:

• Candidate must possess at least a Bachelor's Degree, in Business Administration or related fields.
• At least 1 year related working experience
• Languages skills required: English, Malay, Mandarin (as role requires candidate to deal with Mandarin speaking client/etc.)
• Detail oriented, independent & initiative personal skills & behavior
• Able to work within a supportive and collaborative team environment
• Possess own transport
• Office location: KL
• Fresh graduates are encouraged to apply

Serious keen & hardworking candidate please apply with your latest comprehensive resume

Resume box: lifework.sun@gmail.com

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Company trips

Title:  HR  Cum Admin

Location : Plaza OSK , Jalan Ampang  KL 

Salary range : RM 3,500 – RM 4,000

Experience & Qualification:

• Candidate must possess at least a Diploma in Human Resources, Business Administration, or related field.
• Minimum 1-2 years of experience in Human Resources OR Recruitment Roles.
• Proficient in communication (Cantonese, English, Mandarin); able to read and write in both Chinese and English. Fluency in Cantonese is considered an added advantage.
• Proficiency in MS Office applications.
• Ability to multitask, prioritize workload, and meet deadlines in a fast-paced environment.
• Positive attitude, team player mindset, and willingness to take initiative.
• Strong communication, interpersonal skills, detail oriented, and discretion in handling sensitive information.
• Knowledge of the Employment Act of 1995, regulations, and best practices is an added advantage.

Job Description:

Ensure on-time and accuracy of processing the monthly statutory payroll, deduction, tax forms and compliance to statutory requirements for the assigned companies under the Group.
Process staff’s monthly OT and claims.
Oversee employee insurance requirements and ensure that timely updates are provided to insurance company as required for the policies.
Prepare HR documentation including employment letters, confirmation/non-confirmation/promotion/ transfer etc.
Assist in handling employee grievances, absenteeism, disciplinary issues etc.
Responsible to monitor employee leave and employee attendance, probationary review, and conducting job appraisal for employment confirmation.
To carry out any other duties as instructed by superior from time to time.
To perform any other duties as required by Management from time to time
Handling all building and office administration.
To assist in various work coordination, general admin works and documentation.
Perform any other related duties as and when assigned.
Perform other ad-hoc tasks if required.
 

Working Day/Hour:

6  working  days (Monday – Friday)8.00am -6.00pm

Saturday  - 8.00am – 12.00pm

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal development opportunities

工作要求：

• 具有大專及以上學歷，熟練電腦操作；
• 具備3年以上大中型生產型企業相關工作經驗，其中2年以上同職管理經驗；
• 了解ISO9001、IATF16949等企業行政事務管理與管理系統；
• 具備較強的組織能力、良好的溝通能力、積極主動；
• 擁有駕駛執照，並且精通普通話將是一個額外的優勢。
  

工作範圍：

• 全面負責食堂、交通、宿舍、辦公大樓、車輛等日常行政管理工作，並向人力資源及行政總監報告
• 負責食堂的管理工作
• 負責員工宿舍的管理
• 負責公司網路、寬頻、手機、電視等的管理。
• 負責行政用品、備用藥品等的採購、發放及日常管理
• 負責行政維護工作的監督管理
• 負責轄區公共設施設備及5S管理
• 負責員工文體娛樂活動
• 公司上級領導交辦的其他事項

益處：

• 每週 5 個工作天
• 醫療福利
• 一般保險福利
• 12天年假，14天公休日
• 13個月
• 交通津貼
• 工作餐津貼

津貼和福利

• 津貼（旅費、交通費等）
• 醫療保險
• 個人發展機會

Title:  Senior Admin Executive

Location: TANJUNG LANGSAT

Salary range :  RM 4000-RM 6000

Job Description ;

1. Office maintenance and office equipment - to ensure that all are in good condition or functioning well.

2.Office stationery to manage the demand and supply from all staff (including outlet) and to monitor costs including printed documents

3.Assist in monitoring and supervising office security guards, cleaners and Receptionist

4. Assist in renewal of business license for HQ and outlets upon expiry

5. Arrange domestic and international travel for the managing director, including booking flights, accommodations, transportation, and preparing travel itineraries.

6.Staff dormitory management-rent, water, electricity, sanitation

7. Employee factory car pick-up and drop-off arrangements

8. Performing basic office tasks, such as filling, data entry, answering phones, processing the mail, etc.

9. Perform other ad hoc tasks assigned by Department Manager/Director

Job requirements:

1. Candidates must possess at least a bachelor's degree, administrative professional certificate, or equivalent qualification.

2. At least 3-5 years of experience in the manufacturing industry.

3. Strong learning ability, proactive work attitude, and good character.

4. Excellent communication skills, outstanding analytical and problem-solving abilities, rich knowledge of practices, standards, laws, and regulations.

5. Ability to work independently, complete tasks within tight deadlines, and handle pressure.

6. Proficient in computer skills with MS Office and ERP systems.

7. Experience in administration and dormitory management, proficiency in Mandarin would be an additional advantage.

Working hours： 8am-5pm

Working days: Monday to Friday

Benefit :

• 5 Workings Days Per Week
• Medical Benefit
• General Insurance Benefit
• 12 Days Annual Leave, 14 Days PH
• 13 Months 
• Transport Allowance
• Working Meal Allowance

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Personal development opportunities

• Property Development @ JB
• Up to RM 4000 (depends on experience)
• Mon to Fri 9am~6pm
• Min SPM

Job Responsibility:

• Handle full sets of accounts, including AP, AR, general ledger, and bank reconciliations
• Monitor cash flow, prepare cash forecasts, and maintain accurate records of financial transactions
• Provide administrative support to the property development team
• Ensure timely payment processing and resolve any billing discrepancies

Requirements:

• Qualification: Minimum SPM
• Minimum 2 years related working experience
• Able to handle full set account
• Able to liaise with Mandarin speaking counterpart

If interested, please send your resume or Whatsapp to 0187633119

Perks & Benefits

• Personal leave
• EPF
• SOCSO

工作職責 ：-

• 與租戶和房地產經紀人聯絡以出租房產
• 準備並審查所有相關租賃文件並安排簽名和蓋章
• 監督並跟進租戶收取月租、支付水、電和 Indah Water 等公用事業費
• 處理財產的維修和保養
• 處理所有營業執照和卡車許可證的申請和更新
• 處理保險單的更新
• 監控租賃協議、執照、許可證和保險單的到期日，並在到期日之前安排續約
• 及時準備和更新財產、執照、許可證和保險的月度報告
• 監督辦公設備和設施的維護和管理
• 確保所有信件和文件的正確和最新歸檔
• 處理董事的個人事務，包括在需要時安排預約、行程安排、飯店和機票預訂
• 執行上級指派的其他行政職責

要求 ：-

• 擔任行政主管或類似職位的工作經驗
• 精通 Microsoft Excel
• 願意學習和接受新事物。
• 良好的自律性，有上進心和上進心。
• 能夠同時處理多項任務並根據需要填補空白。
• 良好的工作態度
• 組織能力

福利待遇：

• 具競爭力的薪資方案：享有具競爭力的薪資和額外福利，包括以績效為基礎的獎金
• 提供培訓並有主管指導
• 與跨部門團隊成員一起組織活動
  年度公司旅行/團隊建設
  

津貼和福利

• 附近的公共交通
• 彈性的工作時間

Job Description:
   Answering to customer’s queries on invoice issue
   Send statement to accounts to customer
   Call customers to chase overdue payment
   Generate monthly statement of accounts to customers
   Send reminder letter for overdue payment
   Any administrative and account receivable job

Requirements:
   Candidate must possess a minimum Diploma & above
   Fresh graduates are encouraged to apply

Perks & Benefits

• Open culture

• Stone Supplier @ Senai
• Up to RM 6500 (depends on experience)
• Min Diploma

Job Responsibilities:

• Handling procurement
• Handling logistics and preparation of related documents
• Responsible for overall accounting management, including daily accounting data entries
• Make payments, prepare and complete payment vouchers and necessary records
• Prepare payroll related work and handle HR administrative matters

Requirements:

• Qualification: Minimum Diploma
• Minimum 2 years related working experience
• Able to start immediately or within short notice
• Able to liaise with Mandarin speaking counterpart

If interested, please send your resume or Whatsapp to 0187633119

Perks & Benefits

• Personal leave
• EPF
• SOCSO

Requirements :

• Candidates must have at least a bachelor's degree or equivalent education;
• At least 6 years of experience in human resource management and administrative management in the manufacturing industry, and at least 5 years of equivalent management experience.
• Strong learning ability, proactive work attitude and good personality
• Good communication skills, excellent analytical and problem-solving skills.
• Ability to work independently, meet tight deadlines and work under pressure
• Familiar with relevant labor laws, regulations, and employment policies in Malaysia.
• Proficient in MS Office and recruitment systems
• Familiarity with foreign personnel's employment visa work and being able to speak Chinese will   be an additional advantage

Job Scopes:

• Assist the leadership and be specifically responsible for the management of human resources;
• According to the company's personnel positioning and staffing system, organize job analysis work from time to time, continuously revise and improve job descriptions and responsibilities;
• Responsible for employee recruitment management, meeting the employment needs of various departments and periods;
• Responsible for the company's education and training work, developing annual/monthly training plans based on the training needs of each department, and supervising their implementation; And specifically responsible for the training of frontline production employees, including planning, organizing and implementing, supervising and inspecting;
• Responsible for promoting corporate culture, employee relations, employee performance, employee attendance, salary accounting, and other management work;
• Responsible for the design and compilation, operation and maintenance, inspection and review, continuous improvement or improvement of the workflow in each link of the department;
• Complete other tasks assigned by superiors on time.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Personal development opportunities

• Position: Warehouse Operations Officer/Assistant.
• Salary: RM1800-2500
• Job location: Container Terminal 1 (North Port), Port Klang.

Chrisjac is currently looking for a Warehouse staff to assist the Warehouse Manager with the daily running of the operations and administration based at our client's 3PL warehousing facilities located at North Port in Port Klang area. Our client is an international Freight forwarding and logistics company with their 3PL warehousing facilities located at North Port in Port Klang area. 

About the job
This role (job) is mainly warehouse base and therefore not in a conventional office environment. This is a full-time permanent position and the role is to provide support the operation activities of the 3PL warehouse.
The work place is will be at the warehouse,working under the sypervision of Sypervisor. The Warehouse Assistant will be responsible for ensuring the accurate receipt of goods/cargoes into and out the internal system and ensuring orders are processed according to customers specifications. In this role, you will ensure that shipments are assigned timely and accurately. The role will involve arranging export shipments from collection through to shipment,arrange import deliveries and raise billing/invoice for payments.
The general duties will involve the following role:
*Perform cargo loading and unloading.
*To perform physical counts,tally and surface inspection of cargo upon receiving/delivery.
*To store cargoes in proper location assigned within the warehouse.
*To perform cargo issuance.
*Picking,packing and despatch of cargo according to ownership and destinations.

Job Requirements
Candidates who wish to be considered for this role should possess the following attributes:
*Malaysian Male or Female age 25-35.
*Qualification: Minimum SPM or Diploma. 
*2-3 years of work experience in 3PL warehouse facilities.
*Knowledge of both warehouse and logistics practices is necessary.
*Be able to demonstrate excellent literacy/numerary skills.
*Have accurate typing/data entry skills.
*Computer literate with good working knowledge of Microsoft Office(Word, Excel)
*Good communication skills with proficiency in English and Bahasa Malaysia.
*Have access to a reliable means of transport to North Port area.   
*Must be willing to be based at Warehouse office (bonded) area.

APPLICATION TO THIS JOB
Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may apply online via JOBSTORE by clicking the apply button to submit your application. Alternatively, candidates may forward their resume to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my  

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture