Total 909 executive assistant job vacancies in Legal / Public / Security category in The United States of America

• Able to highlight legal risks/exposures involved, identify possible breaches and non-compliance under applicable laws and regulations as well internal procedures and policies and offer mitigating solutions.
• Able to draft, negotiate and review legal agreements/ documents to ensure the rights and interests of the Company are well protected from legal perspectives.
• To liaise with business units and external lawyers in relation to litigation/ consumer’s complaints filed at Consumer Tribunal, and to attend Consumer Tribunal hearing on behalf of the Company.
• To provide legal advisory to the business units.
• Conduct research and advise on legal aspects of corporate transactions to the management or relevant business units.
• Assist in management of Panel of Solicitors to ensure effective legal representation in litigation process, relevant corporate exercise and company projects.
• To manage the Contract Management System to ensure all legal documents/ agreements are properly monitored, organized and registered in the system.
• Support the Legal Managers and business units to minimize and manage legal risks prudently.
• Undertake any other duties as assigned by the Legal Managers.

Requirements :

• Bachelors of Law degree – LL.B (Hons).
• Minimum 1 year of working experience in the Legal Department of a Bank or Financial Institution. Candidates from legal practice will also be considered.
• Fresh graduates are encouraged to apply. 
• Understanding of Islamic Financing scheme would be an added advantage.
• Sound legal knowledge of Malaysian law. Good research and analysis skills.
• Legal advisory competency and drafting skills.
• Attention to details and organized.
• Ability to prioritize work and meet tight deadlines.
• Proactive with positive attitude and a good team player. 

Perks & Benefits

• Nearby public transport
• Casual dress code
• Medical insurance
• Personal leave

Company Secretary and Company Secretarial Assistant (Masai) 

1. Company Secretary: 
We are seeking a qualified and experienced individual to join our team as a Company 
Secretary. The ideal candidate should possess MAICSA/ICSA/SSM qualifications with a minimum of 2-3 years of relevant experience in Company Secretarial practices. Proficiency in the Companies Act 2016 and knowledge of other regulatory laws and guidelines are essential. 

Job Responsibilities: 

• Prepare board resolutions, minutes, notices and other corporate secretarial documents.
• Complete the Annual Return via MBRS system.
• Ensure proper and timely filing of statutory forms/returns to SSM.
• Monitor and maintain properly updated statutory records/registers.
• Assist and submit applications for the incorporation of companies, setting up of business, and striking off.
• Handle shares transfer, alteration of capital structure, change of company name, and draft the company's constitution.
• Maintain strong relationships and effective communication regarding all aspects of clients' issues. 

2. Company Secretarial Assistant: 
We are also welcoming applications for the role of Company Secretarial Assistant. A 
Bachelor's degree in Law, Corporate Administration, Business Studies, or equivalent is preferred. Experience is an advantage, but candidates without experience are encouraged to apply. 

Job Responsibilities:

• Provide support as an assistant to the Company Secretary.
• Handle secretarial duties with minimum supervision.
• Maintain statutory records such as minutes and the Register of Members.
• Provide administrative support in organizing Board Meetings, including preparing and disseminating notices/agendas, board papers, reports, drafting minutes, and resolutions.
• Perform daily accounting operations.
• Undertake other administrative work as directed by the Management. 

Join our dynamic team and contribute to the success of our company. Apply now to be a part of our growing organization in Masai, Johor!

We promise challenging work in a positive and comfortable environment and offer a highly competitive remuneration package, good career advancement and attractive benefits that commensurate with qualifications and experience to the successful candidates.

Qualification

• ICSA qualification, ICSA graduates or ICSA finalist.
• Good command of English and Bahasa Malaysia. Other languages will be added advantage.
• Good interpersonal and communication skills.
• Strong sense of initiative and responsibility and has positive attitude.

Responsibilities

• To assist the Company Secretary in secretarial compliance work for public listed company and its group of companies (“Group”) which include preparation of resolutions, maintenance of statutory records and lodgement of requisite statutory returns to the relevant authorities.
• To assist the Company Secretary in Board and Shareholders matters such as organising meetings which include preparing and circulating board papers, reports, minutes, announcements, and follow-up actions based upon the decisions taken by the Board/Shareholders.
• To assist the Company Secretary in advising the Board, Committees and Management on corporate secretarial and corporate governance matters in decision making processes and to disseminate decisions made thereof.
• Coordinate all matters relating to circular to shareholders, annual report and any other requisite documents relating to any corporate exercise and ensure timely submissions/distributions.
• Liaison with advisers, legal counsels and auditors on all corporate exercises of the Group.
• Liaison with share registrar on securities information.
• Undertake special assignments, ad-hoc functions and related duties as specified by the Board.

Perks & Benefits

• Allowance and bonus
• Open culture
• Personal development opportunities

Job Summary:

Assisting the HOD with work planning, organizing, coordinating, implementing and directing the activities of the Security and SHE through risk minimization programs for daily and during events to ensure a secure and safe facility, effective access control, security of SIC’s assets and a secure environment for the staff, clients, pectators and any third parties in SIC’s premise.

Job Descriptions:

• To identify critical security risk, SHE hazards and control weakness,
  process gaps for SIC business operations during daily and events.
• To conduct liaison/ networking and managing relationship with Law
  Enforcement Agencies such as Police and Local Government, such as
  DOSH.
• To provide advice and training to internal staff on Security & SHE requirement standards during daily and events.
• To develop, respond and assist the organization in any Security & SHE
  related emergency within SIC i.e Occupational Safety, Occupational
  Health, Security Incident, Fire Safety, Road Safety and Pandemic issues to
  minimize impact and consequences annually basis by acting as a Subject
  Matter Expert (SME) for SIC Emergency Response Team (ERT)/ Crisis
  Management Team / Enterprise Risk Management Team / Business
  Continuity Program.
• To ensure and security and safety team performs the task given daily and
  provides reports as timeline given by the HOD.
• Ensuring the effectiveness of Security & SHE Management best practice
  for SIC in general.
• To assist and liaise with the consultants on revamping the CCTV and
  preparing the necessary documents. Ensuring the CCTV is always operational.

Job Requirements:

• At least Diploma in BOSHM, Green Book, Protective Management,
  Criminal Justice. or related.
• Background in Police or Armed Forces is advantage.
• Good in spoken & written in English & Bahasa Melayu. 
• Computer literate. 
• Well verse in OHSAS 18001:2007 and ISO 45001:2018 documentation and
  implementation.
• Well verse with emergency response and business continuity strategy (crisis).
• Willing to work long hours, during weekend and public holiday.
•  Able to work in minimal supervision.
• Sound judgement and decision-making skills, with a hand on, problem solving
  approach, able to remain calm under pressure and take control of incidents.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Medical insurance
• Personal leave
• Personal development opportunities

工作總結：

透過日常和活動期間的風險最小化計劃，協助 HOD 進行工作規劃、組織、協調、實施和指導安保和 SHE 的活動，以確保設施安全、有效的訪問控制、SIC 資產的安全和安全的環境對於SIC場所內的員工、顧客、觀眾及任何第三方。

工作介紹：

• 識別關鍵安全風險、SHE 危害和控制弱點，
  日常和活動期間 SIC 業務運營的流程差距。
• 與法律進行聯絡/建立聯繫並管理關係
  執法機構，例如警察和地方政府，例如
  職業安全與健康。
• 在日常和活動期間向內部員工提供有關安全和 SHE 要求標準的建議和培訓。
• 在任何安全性和 SHE 方面開發、回應和協助組織
  SIC 內的相關緊急狀況，即職業安全、職業
  健康、安全事件、消防安全、道路安全和流行病問題
  透過充當主體，每年最大限度地減少影響和後果
  SIC 緊急應變小組 (ERT)/危機事務專家 (SME)
  管理團隊/企業風險管理團隊/業務
  連續性計劃。
• 確保安保和安全團隊執行日常和安全任務
  按照 HOD 給出的時間表提供報告。
• 確保安全和 SHE 管理最佳實踐的有效性
  對於一般的 SIC。
• 協助並與顧問聯絡以改造閉路電視和
  準備必要的文件。確保閉路電視始終正常運作。

工作要求：

• 至少擁有 BOSHM、綠皮書、保護管理文憑、
  刑事司法。或相關。
• 警察或武裝部隊背景是優勢。
• 良好的英語和馬來語口語和寫作能力。
• 計算機知識。
• 精通 OHSAS 18001:2007 和 ISO 45001:2018 文件並
  執行。
• 精通緊急應變和業務連續性策略（危機）。
• 願意在週末和公共假期長時間工作。
• 能夠在最少的監督下工作。
• 良好的判斷與決策能力，能夠親力親為，解決問題
  方法，能夠在壓力下保持冷靜並控制事件。

津貼和福利

• 津貼（旅費、交通費等）
• 休閒著裝要求
• 醫療保險
• 事假
• 個人發展機會

Responsibilities: 

1. Draft and / or review legal documents / contracts related to the businesses of the Company, including agreements, correspondences and any other documents in relation to conveyancing, litigation, corporate and commercial transactions;
2. Conduct legal research and to keep abreast of new laws and regulations applicable to the Company and its businesses and advise the management on any potential legal issues / risks arising there from;
3. Review, recommend and/or develop policies, procedures or guidelines for the Company and/or its respective business unit s to ensure compliance with the new laws and regulations;
4. Liaise with external legal counsels/ consultants;
5. Act as the custodian of all legal documents and ensure proper filing of these legal documents;
6. Provide prompt updates and reports as may be requested by the HOD / management;
7. Ad-hoc assignments as may be assigned by the HOD/ management.
 

Specific Skills and Attributes:

1. Minimum 3 years of working experience in a legal firm and / or as in-house counsel for the post of assistant manager OR minimum 3 years of working experience for the post of senior executive.
2. Excellent interpersonal, communication and management skills with high level of integrity and confidentiality.
3. Analytical, meticulous and able to meet tight deadlines with a strong sense of responsibility and urgency.
4. Excellent command of verbal and written English and Bahasa Malaysia.
5. Able to work independently and as a team player.

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Flexible working hours
• Medical insurance
• Personal leave

Responsibilities :

• Draft and review various legal documents for the company to ensure compliance with legal requirement.
• Liaise with external solicitors and regulatory bodies.
• Research and render general advice on legal issues in contracts/agreements and commercial matters.
• Set up, organize and maintain paper and electronic filing systems for legal documents such as executed contracts/agreement and intellectual property files.
• Update, monitor and track intellectual property files.
• Update status and prepare reports for intellectual property.
• Manage and assist Legal Unit in day-to-day administrative task including copying and scanning.
• Collect and retrieve information from files as needed.
• Prepare and edit correspondence, letters, memos, and spreadsheets.
• Process and liaise with related department for execution and record keeping of legal documents.
• Assist and support Legal Unit in executing their tasks and responsibilities.

Requirements :

• LLB or any certificate in legal study.
• Experience with document management systems.
• Good command of English language (writing and speaking).
• Candidate with legal background especially on intellectual property will be prioritized.

Perks & Benefits

• Commission and bonus
• Medical insurance
• Open culture
• Personal development opportunities

我們是一家友善的律師事務所，擁有 29 年的悠久歷史。我們的團隊由 40 多名專業人士組成，其中包括 20 名經驗豐富的律師，在加影、莎阿南和八打靈再也的分支機構工作。我們致力於提供優質的服務和支援。

任務和職責

• 起草商業合約、租賃、合資協議、合夥協議、股東協議、併購、商業貸款和其他商業和公司文件
• 就公司事務提供法律意見
• 對公司交易進行盡職調查
• 指導客戶解決監管和合規問題
• 代表客戶談判交易
• 需要時的任何其他任務

資格和經驗

• 候選人必須至少擁有法學學士學位（榮譽） – 法學學士（榮譽）
• 至少 3 年工作經驗，最好是辯護人和事務律師
• 熟悉公司法、合約法、土地法、併購、商品銷售法、消費者保護法等法律/立法領域
• 熟悉業務相關事宜，如房地產開發合約、商業協議、股東協議、盡職調查、債務追償等
• 熟悉一般訴訟事務

津貼和福利

• 定期團隊活動
• 公司旅行
• 醫療保險

— Job Scope —

• Collecting and verifying customer information, including personal details and identification documents.
• Ensure compliance with legal and regulatory requirements for customer identification.
• Conduct due diligence on high-risk customers or those involved in complex transactions.
• Investigate the source of funds and the purpose of the business relationship.
• Knowledge about Lexis Nexis.
• Data entry.
• Basic skill of Microsoft Office.

— Requirement —

• Patience
• Able to work Overtime. (Include Sat and Sun)
• Fresh grad

Perks & Benefits

• Nearby public transport
• Central location
• Regular team activities
• Medical insurance
• Personal development opportunities
• EPF/SOCSO/EIS
• Leaves 

職責：

• 為公司起草和審查各種法律文件，確保符合法律要求。
• 與外部律師和監管機構聯絡。
• 研究合約/協議和商業事務中的法律問題並提供一般性建議。
• 建立、組織和維護已簽署的合約/協議和智慧財產權文件等法律文件的紙本和電子歸檔系統。
• 更新、監控和追蹤智慧財產權文件。
• 更新知識產權狀態並準備報告。
• 管理和協助法律部門執行日常管理任務，包括影印和掃描。
• 根據需要從文件中收集和檢索資訊。
• 準備和編輯信件、信件、備忘錄和電子表格。
• 處理並與相關部門聯絡，以執行和保存法律文件的記錄。
• 協助和支持法律部門履行其任務和職責。

要求 ：

• 法學學士學位或任何法律研究證書。
• 具文件管理系統經驗。
• 良好的英語語言能力（寫作和口語）。
• 具有法律背景，尤其是知識產權背景的候選人將被優先考慮。

津貼和福利

• 佣金和獎金
• 醫療保險
• 開放文化
• 個人發展機會

要求/職位說明：

· MAICSA準會員優先。

· 在公司秘書職能的各個方面管理客戶組合，包括準備各種決議和法定表格/登記冊，以確保始終遵守法定和公司規定。

· 在特許秘書要求時協助執行特殊任務，例如清算、諮詢、盡職調查、公司活動、重組等。

· 至少 3-5 年公司秘書領域工作經驗，並曾在上市公司工作過，將具有額外優勢。

· 精通公司秘書實務、2016年公司法、公司治理以及其他相關法律、法規和規章。

· 懂電腦，良好的人際溝通和溝通能力，能同時處理多項任務，一絲不苟，在最低限度的監督下工作。

津貼和福利

• 津貼（交通、出勤）
• 附近的公共交通
• 中心位置
• 免費小吃、咖啡和茶
• 公司活動及旅行
• 團體住院及手術及團體人身意外保險
• 開放文化
• 個人發展機會
• 光學聲稱
• 醫療索賠
• 混合工作模式

- 工作範圍 -

• 收集和驗證客戶信息，包括個人詳細資料和身份證明文件。
• 確保遵守客戶身分識別的法律和監管要求。
• 對高風險客戶或涉及複雜交易的客戶進行盡職調查。
• 調查資金來源和業務關係的目的。
• 有關 Lexis Nexis 的知識。
• 數據輸入。
• 微軟Office的基本技能。

- 要求 -

• 耐心
• 能夠加班。 （包括週六和週日）
• 應屆畢業生

津貼和福利

• 附近的公共交通
• 中心位置
• 定期團隊活動
• 醫療保險
• 個人發展機會
• 公積金/社會保險/EIS
• 樹葉

Responsibilities:

1.     To handle product registration (Traditional Medicine / Natural Product, Health Supplement, & OTC).

2.     Liaising and negotiating with regulatory authorities 

3.     Providing advises about regulations to customers / colleagues

4.     Coordinate efforts associated with the preparation of regulatory documents or submissions. 

5.     Keeping up to date with changes in regulatory legislation and guidelines.  

6.     Maintain current knowledge base of existing and emerging regulations, standards, or guidance documents. 

7.     Prepare or direct preparation of additional information or responses as requested by regulatory agencies such as post market surveillance. 

8.     Direct the collection and preparation of laboratory samples as requested by regulatory agencies 

9.     Prepare or maintain technical files as necessary to obtain and sustain product approval. 

10.  Prepare responses to customer requests for information, such as product data or written regulatory affairs statements. 

11.  Recommend changes to company procedures in response to changes in regulations or changes 

12.  Coordinate recall or market withdrawal activities as necessary. 

13.  Required to study scientific or clinical papers for supporting claims on product. 

14.  Able to pay close attention to details and have good reading comprehension on scientific matters. 

Perks & Benefits

• Annual bonus & increment
• Medical insurance
• Personal development opportunities

o Position title: Corporate Secretarial,Assistant Manager
o Remuneration: RM 5000-7000.
o Location: Mid Valley City(5-day week),Kuala Lumpur.

About the company
Our client is a professional corporate secretarial consulting entity providing full spectrum of secretarial services to several listed companies and group of highly successful businesses in Malaysia. Due to expansion and restructuring in recent time, they need to build a strong company secretarial team to ensure company compliance and champion corporate governance matters.  With the business undergoing rapid expansion, they are currently seeking professional ICSA graduate to assume the role of Corporate Secretarial,Assistant Manager based at their corporate head office at Mid Valley City, KL.
The job
The successful candidate for this role will be working in a small growing team and the position will assist the Company Secretary with the entire company secretarial functions across various subsidiaries and jurisdictions. The role will involve close contact with Directors, senior management, in particular Tax, Legal, Group financial Reporting within the organization.
This is a broad ranging and hands-on role which involves working in a busy team environment.
The responsibilities will involve:
o Delivery of company secretarial duties for the company's various subsidiaries.
o Preparation of broad and committee packs.
o Producing clear and concise minutes of meetings.
o Assist to ensure that the Companies Act and relevant regulatory requirements are adhered to and complied.
o Assisting in keeping statutory records of the Company's subsidiaries up-to-date.

The candidate
Aspiring candidate who are interested in this Senior Executive (Assistant Manager)level role will have a consirable PLC experience with recent experience of managing large share schemes, reports and accounts in a PLC environment listing and organising large scale AGMs.
Candidate must be a qualified Chartered Secretary/ICSA associate  level with minimum 3 years of post qualified experience in handling corporate secretarial duties.
Possess strong knowledge of basic company secretarial compliance matters, maintenance of company registers and share certificates,issuing and transfer of shares and listing requirements.
Experience of convening and attending Board meetings plus preparation of minutes.
Experience of drafting board and shareholder resolutions.
Excellent written and spoken English is necessary and essential.

APPLICATION
Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may apply online through JOBSTORE by clicking the apply button to submit your application. Alternatively, candidates may forward resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my

Perks & Benefits

• Casual dress code
• Personal leave

• Position: Corporate Secretarial Executive.
• Salary: RM 3500-4500.
• Work location: City center (5-day week), Kuala Lumpur.

Introduction
Our client is an established Public Listed Company with diversified business activities. They are right now seeking to appoint a corporate/company secretarial/ICSA graduate to assume the role of Corporate Secretarial Executive.
The role
The role is full time permanent position that will be based at corporate head office in Kuala Lumpur. As Corporate/Company Secretarial Executive, you will provide support to the Group Company Secretarial and Board of Directors in carrying out corporate secretarial functions. You will assist in managing corporate secretarial functions that are according to statutory compliance with the provisions of the Companies Act, Bursa Malaysia listing requirements and Securities Commission. Part of your duties will include providing advice on corporate matters and legal responsibilities relating to corporate governance. 
Candidate Profile
Candidates who aspire for this role must be matured with pleasant personality, pro-active person with positive work attitude. You must be able to demonstrate strong corporate administration skills. In addition, you must have working knowledge of governance principles and a background  in company secretarial support role or corporate law.
Qualification & Experience:
*Bachelor degree in Corporate Administration or professional qualification ICSA(Qualified or Part-qualified).
*At least 2 years of corporate company secretarial practice.
*Good knowledge of provisions of the Companies Act,Bursa Malaysia Listing requirements.
*Good command of spoken and written English; proficent in Bahasa Malaysia and Mandarin. 
*Good interpersonal/communication and minutes writing skills.
*Proficient in computer skills.

HOW TO APPLY
Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may choose to apply online through JOBSTORE by clicking the Apply button to submit your application.
Alternatively, candidates may forward their resume directly to us at CHRISJAC via our E-mail at: jobs@chrisjac.com.my or call us at 03-77258832 to know more about the job.

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture