Total 65 administrative job vacancies in Johor Bahru JHR

As an Administrative cum Account Executive, your dual role involves overseeing efficient administrative operations in Account Department. Your pivotal position ensures the smooth functioning of the Accounts Department's administrative processes. You will closely collaborate with the Senior Account Manager, reporting work updates directly to her. Your coordination with the senior leadership contributes to the overall success of our account management and administrative functions, ensuring alignment with company SOPs.

Responsibilities:

 1. Administrative Tasks:

•  Manage office operations, including organizing files, handling correspondence, and maintaining accurate records.
•  Coordinate and schedule meetings for Senior Account Manager, ensure all the work follow the dateline and Company SOP. 
• Assist in general Account Department office tasks to ensure a well-organized and productive work environment.
• Maintain Accounts Department work flow chart and ensure everyone follow the SOP.
• To Assist Manager managing all the Account Team and ensure all the filing are proper and systematic.
• To Ensure all transaction Purchase Order thru the Auto Count has been update and user active and non-active must be update.

 2. Account Executive Duties:

• Support the Manager in overseeing the Account Department, ensuring all tasks are executed within specified deadlines. Monitor and maintain a comprehensive payment checklist.
• Foster and sustain robust relationships through effective communication and responsiveness with colleagues and other departments.
• Address inquiries, resolve issues, and guarantee satisfaction by providing timely and effective feedback.
• Work collaboratively with internal teams to ensure the delivery of exceptional services.

Requirements:

•  Proven experience in administrative roles, preferably with exposure to account management.
•  Excellent organizational and multitasking abilities.
•  Strong communication and interpersonal skills.
•  Proficient in Autocount and basic accounting software.
•  Detail-oriented with a focus on accuracy and efficiency.

Skills Required:

• Operational Problem Solving: High ability to identify and resolve operational issues efficiently.
• Process Improvement: Strong skills in process improvement to enhance operational efficiency and effectiveness.
• Team Management: Leadership skills to manage and motivate teams responsible for all update payment and work
• Attention to Detail: Keen attention to detail in verifying to maintain accuracy in Account Department.
• Communication Skills: Effective communication skills to liaise with respective departments, suppliers, and staff.
• Training and Development: Ability to develop and deliver training programs to ensure staff competency in using systems and following procedures.
• Adaptability: Ability to adapt to changing circumstances and implement improvements in response to evolving business needs.

Perks & Benefits

• Internal and external training opportunities.
• Contributions to EPF, Socso, EIS.
• Basic increase per year and year-end bonus (performance-dependent).
• Annual and medical leave as per Labour Law.
• Performance and annual bonuses.
• Allowances provided.

• file organizing,
• scheduling appointments,
• assisting other staff members,
• drafting correspondences or messages.
• directing phone calls, responding to inquiries, 
• managing meeting schedules
• Other ad hoc tasks as assigned

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal development opportunities

Job Highlights:

• Collaborative team environment in a high performing team

• Opportunities for enhanced learning

• Competitive salary and work benefit package

Key accountabilities:

· Handle car sales related administrative work

· Coordinating with inter-department for day-to-day work

· Handle data entry work

· Any other duties assigned by immediate supervisor from time to time

Key attributes:

· GCE O’/N’ levels and its equivalent

· Pro-active, fast learner and possess a positive working attitude

· Able to work in a fast-paced environment

· Proficient in Microsoft Office

· Prior experience in the motor vehicles industry would be an advantage

Job Highlights:

1. Regular 5 days work
2. Monday to Friday (9.30 am - 6.30 pm)
3. Immediate vacancy

Tasks:

• Oversee the complete order processing workflow, encompassing billing operations such as invoicing, payment processing, and order fulfilment on the e-commerce platform.
• Coordinate with warehouse and logistics teams to ensure timely and accurate order shipments.
• Monitor inventory levels and update product availability on the platform.
• Implement order tracking mechanisms to provide customers with real-time updates on their purchases.
• Resolve any order-related issues or customer inquiries promptly and professionally.
• Monitor and resolve any billing discrepancies or issues promptly.
• Coordinate with the Finance team to ensure seamless billing processes and timely resolution of customer inquiries.

Requirements:

• Excellent organizational skills and attention to detail to ensure accurate order processing and billing.
• Effective communication skills to collaborate with cross-functional teams and address customer inquiries.
• Proficiency in e-commerce platforms, and order management systems.
• Ability to multitask, prioritize tasks, and work efficiently in a fast-paced environment.

Sportz and Fitness Team Pte Ltd is the sole licensee and distributor for TYR in Singapore, Malaysia, Indonesia, Thailand, Vietnam, Taiwan and rest of S.E.A region.

TYR is an American swimwear and performance apparel label established in 1985.

Over at TYR, we are dedicated to build the industry most durable, uniquely designed swimwear and apparel, cutting edge equipment and innovative caps and goggles.

On a relentless path to push the limits of sportswear, we not only reimagine technologies for enhanced competitive performance, but also embraces lifestyle markets to accommodate athletes and water enthusiasts at every level.

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Job Description:

• General administrative duties including generate and process invoice & delivery order, data entry, filing, documentation
• Handle online and offline incoming calls & enquiries
• Assist on inventory management & ensure accuracy of inventory management.
• Assist on showroom sales and attend to walk-in customers
• Support any ad-hoc assignments.

Requirement:

Proficiency in Computer / Microsoft Excel / Words

• Positive attitude
• Able to work independently in a multi-task working environment
• Training will be provided
• Medical allowance will be provided

Working Days: Mon to Friday, 9am to 6pm. Saturday, 9am to 1pm

Job Types: Full-time, Permanent

Salary: $2,000.00 - $2,200.00 per month

Education: GCE 'O' Level or GCE 'N' Level (Preferred)

Experience: Administrative: 1 year (Preferred)

Work Location: In person

Our company was incorporated in November 1988. Our principal activities are engineering works for Fire Protection Systems and Fire Safety-related services. We envision ourselves as a one-stop fire safety service provider, encompassing fire safety consultations; SCDF submissions and approvals; installation, maintenance and development of value engineering design concepts, in support of the value chain of M&E services.

We are now looking for an Administrative Executive to support us in our expansion plans: The main job scope includes:

• Maintenance contract administration and servicing job scheduling
• Administration of service reports and job sheets
• Handle billings and email correspondence with customers
• Manage accounts receivables and follow up on payment
• Positive attitude, good interpersonal skills, pleasant disposition
• Partial remote working arrangement can be discussed
• 2 years of administrative experience
• Diploma Holder

Job Responsibilities

• Perform routine monitoring and resolve basic issues according to Standard Operating Procedures (SOPs)
• Follow through the escalation process as necessary
• Track and manage all incidents to closure within Service Level Agreements (SLAs)
• Provide administrative support to ensure smooth day-to-day operations
• Perform data management and documentation duties to ensure accuracy of records
• Generate and prepare reports
• Source for viable vendors and request for quotations
• Liaise with internal and external stakeholders on projects to ensure timely delivery
• Identify opportunities for the automation of day-to-day operational processes such as data collection and tracking
• Design and implement automation solutions
• Support ad-hoc duties and projects as assigned

Requirements

• Candidates must possess at least a Diploma with 1 year IT related working experience
• Willingness and capacity to learn new skills and technology
• Excellent verbal and written communication skills
• Meticulous, excellent record keeping and documentation skills
• Good customer service skills
• Positive working attitude
• Some background in IT will be an added advantage

Others

• Kaki Bukit
• 8.30am-5.30pm/9.30am-6.30pm

Responsibilities:

• Track purchases and sales, data entry of records
• Assist Purchase and Sales Managers with invoice and receipt creations
• Track payments from clients
• Manage client enquiries
• Assist Sales managers with handling client accounts
• Inventory management and recording
• Track shipping and customs notifications
• Assist with various administrative tasks.
• Perform any other tasks as needed.

Requirements:

• Diploma or relevant certification
• At least 3 years of work experience in a client and operations management role
• Meticulous, diligent and professional
• Proficient in Microsoft office applications (Word, Excel)
• Fluent in English and Tamil

Administrative Manager Responsibilities:

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

Job Highlight

• Near MRT station
• High end office environment
• Fun & Vibrant culture

Reception

• Screen/manage general calls efficiently, redirect them to the respective department if necessary
• Greet and attend to visitors
• Ensure smooth operation and housekeeping of the reception area

Admin

• Responsible for office, Pantry and Stationary supplies, log books and expense records
• Coordinate, and schedule delivery with local and overseas courier services
• Manage and upkeep conference and meeting room booking and cleanliness
• Manage the uniform’s request and update the record
• Handle travel arrangements including flight booking, hotel reservation, and visa application
• Any ad-hoc tasks as assigned

Requirements

• Proficient in Microsoft Office
• Strong written and verbal communication skills
• Ability to prioritize tasks according to the importance

Job Descriptions

• Responsible for Day-to-Day administrative duties.
• Perform clerical duties including coordinating meetings, greeting and assisting visitors and clients.
• To assist in director personal assistant duties.
• Day-to-Day management of properties.
• Co-ordinate tenant fit-out works, additions and alterations work and reinstatement work.
• Liaise with tenants; MCST and contractors on property related matters.
• Assist in review and administration of maintenance contracts including property fire insurance.
• Conduct property inspections and site meetings with the various stakeholders.
• Planning and supervision of property management and operational activities.
• Manage and supervise term contract works.
• Any other tasks assigned by immediate supervisor / Management.

Requirements

• ITE Certificate/Diploma or equivalent.
• Minimum 1 year relevant working experience.
• Experience in managing residential, commercial and/or industrial properties will be an advantage.
• Team player with good communication & IT skills
• Possess a positive attitude and be able to work independently with a keen eye for detail.

Miredo Asia Private Limited is in search of a highly meticulous and detail-oriented individual to assume the role of Administrative and Sales Support Specialist. Our ideal candidate thrives in a dynamic environment, exhibits exceptional organisational aptitude, and possesses an unparalleled attention to detail. This multifaceted position encompasses a broad spectrum of responsibilities, spanning customer service, administrative tasks, inside sales support & coordination, invoicing & collections.

About Miredo Asia Private Limited:

Miredo Asia Private Limited, a forward-thinking and environmentally conscious company, specialising in sustainable products and solutions aimed at enhancing comfort while saving energy and reducing bills. Our award-winning product lineup includes heat-reflecting solar window films from Japan, which recently secured the CapitaLand Sustainability Challenge 2023 award.

Key Responsibilities:

• Offer robust administrative support to the sales team, ensuring the seamless operation of the department.
• Engage actively in inside sales activities, promptly addressing customer inquiries, crafting quotes, and facilitating sales order processing.
• Help streamline sales efforts across various departments, aligning them with both company goals and customer satisfaction.
• Diligently manage and update sales and customer records, ensuring all data is current and easily accessible.
• Assist in the compilation and dissemination of accurate sales reports and presentations, upholding a strict standard of attention to detail.
• Oversee invoicing processes, including the creation, distribution, and follow-up of outstanding invoices.
• Manage collections responsibilities, guaranteeing timely customer payments and resolving any related discrepancies or issues as needed.
• Aid in the organisation and coordination of sales events, trade shows, and meetings.
• Undertake additional administrative duties as necessary, such as filing, data entry, and document preparation.

Qualifications:

• Documented experience in an administrative role with duties encompassing sales support, invoicing, and collections.
• Unwavering attention to detail and a steadfast commitment to accuracy.
• Strong organisational and time-management skills with a proven ability to prioritise tasks efficiently.
• Proficient verbal and written communication skills in English. Mandarin and other languages a plus
• Competency in Google Workspace (Drive, Docs, Sheets, Slides) and experience with CRM software a bonus.
• A good understanding of invoicing and collections processes.
• Ability to work both independently and collaboratively as part of a team.
• Excellent communication and people skills, with the ability to engage effectively with customers and team members.
• A proactive and detail-oriented approach to work.
• Flexibility to adapt to a dynamic work environment with varying tasks.

What We Offer:

• A role in a company committed to sustainability and innovative solutions.
• The opportunity to work with top award-winning products in the sustainability sector.
• A supportive and dynamic work environment.
• Flexible work arrangements.
• Competitive salary and benefits package.

• Provide general department administrative process
• Ensuring timely preparation and processing of various Maintenance reports
• Ensuring timely submission of the reports by Vendors
• Assist in coordinating the vendor engagement meetings
• Assist Executives with procurement related matters with the Company’s procurement team
• Assist P&M’s Managers in the scheduling and organising of meetings and visits to the vendors
• Assist P&M’s Managers in the preparation of reports, presentations and be briefs
• Develop and carry out an efficient documentation and filling system

Qualifications and Experience

• Degree or Diploma qualification in any discipline
• At least 3 years of relevant experience in administrative roleProficient in MS office
• Knowledge on inventory management, contract management, procurement, enterprise resource system and SAP software is a plus
• Analytical and able to resolve administrative issues
• Good writing and communication skills
• Able to multi-task in a fast pace working environment

Miredo Asia Private Limited is in search of a highly meticulous and detail-oriented individual to assume the role of Administrative and Sales Support Specialist. Our ideal candidate thrives in a dynamic environment, exhibits exceptional organisational aptitude, and possesses an unparalleled attention to detail. This multifaceted position encompasses a broad spectrum of responsibilities, spanning customer service, administrative tasks, inside sales support & coordination, invoicing & collections.

About Miredo Asia Private Limited:

Miredo Asia Private Limited, a forward-thinking and environmentally conscious company, specialising in sustainable products and solutions aimed at enhancing comfort while saving energy and reducing bills. Our award-winning product lineup includes heat-reflecting solar window films from Japan, which recently secured the CapitaLand Sustainability Challenge 2023 award.

Key Responsibilities:

• Offer robust administrative support to the sales team, ensuring the seamless operation of the department.
• Engage actively in inside sales activities, promptly addressing customer inquiries, crafting quotes, and facilitating sales order processing.
• Help streamline sales efforts across various departments, aligning them with both company goals and customer satisfaction.
• Diligently manage and update sales and customer records, ensuring all data is current and easily accessible.
• Assist in the compilation and dissemination of accurate sales reports and presentations, upholding a strict standard of attention to detail.
• Oversee invoicing processes, including the creation, distribution, and follow-up of outstanding invoices.
• Manage collections responsibilities, guaranteeing timely customer payments and resolving any related discrepancies or issues as needed.
• Aid in the organisation and coordination of sales events, trade shows, and meetings.
• Undertake additional administrative duties as necessary, such as filing, data entry, and document preparation.

Qualifications:

• Documented experience in an administrative role with duties encompassing sales support, invoicing, and collections.
• Unwavering attention to detail and a steadfast commitment to accuracy.
• Strong organisational and time-management skills with a proven ability to prioritise tasks efficiently.
• Proficient verbal and written communication skills in English. Mandarin and other languages a plus
• Competency in Google Workspace (Drive, Docs, Sheets, Slides) and experience with CRM software a bonus.
• A good understanding of invoicing and collections processes.
• Ability to work both independently and collaboratively as part of a team.
• Excellent communication and people skills, with the ability to engage effectively with customers and team members.
• A proactive and detail-oriented approach to work.
• Flexibility to adapt to a dynamic work environment with varying tasks.

What We Offer:

• A role in a company committed to sustainability and innovative solutions.
• The opportunity to work with top award-winning products in the sustainability sector.
• A supportive and dynamic work environment.
• Flexible work arrangements.
• Competitive salary and benefits package.

Responsibilities

• Handle daily administrative from F&B department (mails/reports (activities/events) /letter/memo/event menu/name cards and other related correspondence).
• Responsible on creation and deletion of new item in POS system.
• Conduct market research on comp set promotions.
• Attend to guest/client phone queries and provide information or direct them to manager in-charge.
• Monitor on F&B supplies and ensure timely ordering of supplies.
• Follow up with reservations deposit and events payment.
• Coordinate with outlet manager for staff training (internal/external).
• Updating of digital signage for events and ensuring projection is in order.
• Prepare monthly townhall slides to present new F&B updates/promotions for the month.
• Assist adhoc task when assigned by F&B manager.

Requirement

• Good communication and meticulous
• Positive attitude and teamwork