JOB DESCRIPTION
1. Answer and direct phone calls to appropriate parties or take messages.
2. Attend meetings to record minutes.
3. Conduct research, compile data and prepare presentation by Superior's instruction
4. File and retrieve corporate documents, records, and reports.
5. Greet visitors and determine whether they should be given access to specific individuals
6. Make travel arrangements including expense report for MD, other executives and guests
7. Open, sort, and distribute incoming correspondence, including email and faxes
8. Perform general office duties, such as ordering supplies, maintaining records management database, and performing basic bookkeeping work
9.. Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
10. Read and analyse incoming memos, submissions, and reports to determine their significance and plan their distribution
11. Update attendance of PJ Office staff twice a month to Administration Department
12. Liaise with HR Department on time attendance of PJ Office staff (such as communication in attached e-mail).
13. Request and distribution of employee badge and petrol filling cards to PJ Office staff
14. Carry out any other duties as assigned and instructed by the Superior
JOB REQUIREMENTS
1. Diploma in Business Administration, Marketing or related discipline
2. STPM (Malaysian Higher School Certificate) with minimum two years of office administration working experience
3. Experience of working in FMGC industry would be advantageous
4. Proficient in using Microsoft Word, Excel and PowerPoint
5. Good command of English, Bahasa Melayu, Mandarin and Cantonese
6. Mature and pleasant personality, neat and tidy
7. Able to work independently and irregular hours when required
Let’s explore and check it out at: https://fumakilla.com.my/