The Material & Ingredients Planner is responsible to ensure the supply of packaging materials and ingredients to cover the demand from the factory in the short and mid/long term.
The Material & Ingredients Planner is part of the Operations function. The Operations function ensures the integration of all key business processes from supplier to customers, providing products, services, and information that add value for customers and stakeholders. The function manages the sourcing, procurement, manufacturing, supply chain (warehousing, logistics, and distribution), and planning processes and ensures optimal alignment between demand and supply at a global scale, taking into account efficiency, required flexibility, security of supply and considering costs, working capital, quality levels, service levels, company, and society values.
GOAL AND KEY ACCOUNTABILITIES
- Create purchase orders for the suppliers based on the planning proposals from APO.
- Track and monitor shortages and coordinate actions to manage the supply shortage.
- Integrate the elements from the contract relevant for planning into the system and the way of working with the supplier. The contract is created and signed by Regional Procurement or Local Procurement
RESPONSIBILITIES AND KEY ACTIVITIES
- Create Purchase Orders from the purchase requisition proposals from APO planning system. Take corrective actions in case the APO planning proposals aren’t according to expectations by improving master data settings. Make sure the availability of the goods is according to the needs of the production plan in terms of timing and volume.
- Provide guidance on production quantities or minimum and maximum stocks in case a supplier is expected to have materials or ingredients on stock for JDE. If applicable the expected volumes for the relevant planning horizon can be shared manually or automatically.
- Run the alert monitor on a daily base to track shortages. Initiate actions to manage the supply shortage and keep stakeholders informed.
- Coordinate actions in case of unexpected shortages due to quality issues, stock differences, production increases etc.
- Coordinate the return flow to a supplier in case of blocked stock.
- Define master data settings for new packaging materials or ingredients. Settings like lead time and minimum order quantity should be in line with the contracts which have been created and approved by Regional or Local Procurement.
- Monitor and track obsoletes stock in case of a phase-in phase-out project. Take actions to minimize the stock of the old materials and make sure the new materials are available in time. Inform the Regional Supply Planner (principal) or the MU Supply Planner (non-principal) about expected obsolete costs.
- Run a daily report to track open Purchase Orders with a due date in the past. The supplier should be contacted and production has to be informed in case a shortage is expected. In case a delivery from the supplier is not expected the Purchase Order should be closed.
- Report Supplier Delivery Performance and in case of underperformance inform Regional Procurement or Local Procurement. The Procurement Department will initiate actions towards the Supplier to achieve improvements.
- Monitor obsolete and slow moving stock and propose actions towards the Regional Supply Planner (principal) or the MU Supply Planner (non-principal). Execute the actions provided by the Supply Planners.
- Follow up on open invoices in case the invoice of the supplier doesn’t match the goods receipt done at the MU. Follow up with the supplier and Accounts Payable to make sure open invoices are to be paid on time.
