Total 3 Executive Assistant job vacancies in F&B / Tourism / Hospitality category in Johor

• Oversee day-to-day security operations within the shopping center.
• Implement and enforce security policies, procedures, and protocols.
• Conduct regular security patrols to identify and address potential risks.
• Develop and implement crisis management and emergency response plans.
• Coordinate with local authorities, emergency services, and relevant stakeholders during emergencies.
• Conduct regular drills and training sessions for the security team to ensure preparedness.
• Utilize CCTV systems and other security technologies to monitor the shopping center premises.
• Maintain accurate records of security-related activities.
• Manage access control systems and ensure the security of entry points.
• Issue and monitor access cards for coworkers, tenants, and authorized personnel.
• Review and approve permit to work, including hot work permits, impairment permits, working at height permits, and other safety and security permits.
• Collaborate with internal departments, tenants, and external partners to enhance overall safety and security.
• Foster positive relationships with law enforcement agencies and emergency services.
• Provide ongoing training to the security team on relevant security procedures and protocols.
• Conduct regular performance evaluations for security personnel.
• Conduct investigations into security breaches, thefts, or other incidents, and liaise with law enforcement agencies as necessary.
• Maintain accurate records of security incidents, investigations, and training activities, and prepare reports for management review.
• Assist in conducting internal safety and security audits and firefighting equipment testing.

About the Job
We are looking for you who is specialised in food production, quality, food safety, efficiency and range presentation to ensure our guests enjoy a tasty meal every time they visit the IKEA store. You also actively share your specialist knowledge with your colleagues.

Your Assignment
Your tasks will include:
• Actively contributing to a safety first culture.
• Ensuring efficiency in operations and that routines and requirements are known by your colleagues and
followed in all daily work.
• Being passionate about the food range and actively learning about its content, origins, preparation and
other benefits as well as sharing your specialist competence with guests and colleagues.
• Presenting the width and depth of the IKEA food range in order to inspire guests.
• Acting quickly on commercial opportunities and customer feedback.
• Understanding and contributing to your department’s action plans, and supporting the goals and targets
set by your manager.

Building Business Competence

• Oversee day-to-day security operations within the shopping center.
• Collaborate with the Safety & Security Manager to ensure compliance with all relevant laws, codes, and standards related to safety and security.
• Provide support and guidance to the security team in the execution of their duties, including incident response and emergency procedures.
• Assist in the preparation of safety and security reports, including incident reports and monthly security reports.
• Collaborate with the Safety & Security Manager to develop and implement safety and security training programs for coworkers, tenants, contractors and visitors.
• Assist in conducting regular emergency drills to ensure readiness and compliance with safety protocols.
• Assist in the management of safety and security equipment, including CCTV system, access control systems, and fire management system.
• Review and approve permit to work, including hot work permits, impairment permits, working at height permits, and other safety and security permits.
• Developing and implementing rules, guidelines and routines for all co-workers, tenants, contractors and visitors working in the shopping centre.
• Assist the unit to meet the intended level of Safety and Security by achieving positive results during Sec Check and insurance inspections.
• Monitor internal and external incidents and accidents, providing rapid response, investigation and reporting of all emergencies in the Center. Managing the incidents and investigations and cooperating with the State authorities.
• Conduct internal safety and security audits, prepare and hold evacuation drills, firefighting equipment testing in order to ensure highest level of safety in the premises.
• Conduct inspections of the tenants’ premises and all common premises (technical, service areas, storages etc.) and ensure that the violations of the fire safety and security are eliminated.
• Assist the Safety & Security Manager to coordinate with insurance adjusters and provide necessary information for claims processing.
• Conduct pre-opening inspections to ensure that tenant fit-out activities comply with company safety and security guidelines.
• Review and approve tenant fit-out drawings submitted by the Tenant Management team as per company guidelines.
• Coordinate with external contractors, architects, and project managers to ensure that safety and security measures are integrated into fit-out processes and construction projects.
• Budget responsible for security services and provision means to ensure safety and security of the Centre.
• Assist the Safety & Security Manager for developing and implementing safety and security training program in accordance with the company’s demands and standards.
• Assist in coordinating with local authorities and emergency services during emergencies or crisis situations.

Miscellaneous

• Contribute actively in various meeting.
• Lead the OPS team in different assignments, working efficient in a matrix organization