Total 9 Executive Assistant job vacancies in The United States of America

What you'll do:

As an Assistant Relationship Manager, you will play a crucial role in supporting the Commercial Banking Division’s Business units. Your main responsibility will be assisting with the renewal process for existing accounts, ensuring that all tasks are completed accurately and on time. You will also be responsible for conducting initial assessments of account complexities, responding promptly to customer requests, and attending to queries from various stakeholders during the account approval process. Additionally, you will assist in gathering information and preparing dashboards, ensuring that periodic reviews are conducted within set deadlines. Your role will also involve providing sales support, conducting relevant searches related to current accounts or transactions, and acting as the primary escalation point for clients.

• Provide support to the Relationship Manager/Business Development Manager through timely and accurate processing of renewal for existing accounts.
• Conduct first line of assessment to determine complexity of accounts.
• Respond to customer requests within the Service Level Agreement (SLA), providing basic advice and service regarding account renewal.
• Attend to queries from Relationship Managers, Business Development Managers, team heads and Credit approvers during the account approval process.
• Assist in collation of information & supporting documents and preparation of Dashboard.
• Ensure periodic reviews are done within due dates.
• Provide sales support to ensure delivery of Quality & Proactive Services to clients.
• Conduct relevant searches in relation to current accounts / transactions.
• Act as primary escalation & accountability point for clients.

What you bring:

The ideal candidate for this Assistant Relationship Manager position will bring a good understanding of financial statements along with a flair for writing. You should be able to work both independently and as part of a team, demonstrating excellent communication skills. A general knowledge of banking products will be beneficial in this role. The successful candidate will be fast, meticulous, and analytical in nature, with experience in a front office role. Preferably, you will have spent 3 to 5 years as a Relationship Manager or Business Development Manager.

• Good understanding of financial statements is essential.
• Flair in writing is highly desirable.
• Ability to work both independently and as part of a team is required.
• Excellent communication skills are necessary.
• General knowledge of banking products is beneficial.
• Fast, meticulous and analytic nature is preferred.
• Experience in front office role. Preferably 3 to 5 years as Relationship Manager/Business Development Manager.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1435983 Glen Chua

What you'll do:
As an Assistant Accountant, your primary responsibility will be maintaining the general ledger and ensuring that all accounting records are processed accurately and on time. You will also assist with the preparation of revenue and recharge invoices. Your role will extend to assisting with quarterly VAT and GST returns for both UK and Singapore operations. You will provide crucial support during annual audits and tax compliance processes. Additionally, you will act as a backup for accounts payable tasks when necessary. Your commitment to adhering to the FCA’s Conduct Rules will be essential.

• Process general ledger journals including month-end activities
• Maintain general ledger records accurately and timely
• Raise revenue and recharge invoices as required
• Assist with quarterly VAT and GST returns (UK and Singapore)
• Provide assistance with annual audit and tax compliance processes
• Act as a backup for accounts payable tasks including supplier payments, staff expenses, manual payments, and associated ledger entries
• Support treasury function tasks such as payments and bank reconciliation
• Adhere to the FCA’s Conduct Rules, setting basic standards of good personal conduct

What you bring:
The ideal candidate for this Assistant Accountant position is someone who is proficient in Excel and Word, numerate, deadline-focused, reliable, accurate with high attention to detail. You should be able to work calmly under pressure while maintaining accuracy in your work. Your ability to work effectively in a team environment will be crucial. You must be able to quickly assimilate new information or requirements, be organised in your approach to work, have sound communication skills, good interpersonal skills, understands the need for a financial control environment and adheres to procedures.

• Proficiency in Excel and Word is essential
• Numerate with high attention to detail
• Ability to work calmly and accurately under pressure
• Effective team player with strong interpersonal skills
• Organised approach to work with ability to prioritise effectively
• Sound communication skills (written and oral) with confidence dealing with various stakeholders
• Understanding of need for financial control environment and adherence to procedures
• Fresh graduates with internship experience are welcome

What sets this company apart:
This is a leading global firm that believes in equal opportunities for all. They aim to ensure that no current or prospective employee is treated less favourably on the basis of their gender, race, ethnicity, religion or belief, gender identity or expression, marriage or civil partnership, pregnancy and maternity, age, sexual orientation, or disability. They particularly encourage applications from eligible candidates from a Black, Asian and Minority Ethnic background, as these groups are underrepresented throughout the financial services sector.

What's next:
Ready to take your career to the next level? Apply now!
Apply today by clicking on the link!

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22107048 Eileen Tham

Key Responsibilities:

• Provide technical support and troubleshooting on network, system, hardware and software
• Perform system administration and user account management
• Perform installation and maintenance of the IT infrastructure (hardware and software)
• Ensure data is handled, transferred or processed according to legal, security and company guidelines
• Identify opportunities for improvement and contribute to ongoing improvement processes
• Develop new manuals and ways to improve current documentation

To succeed in the role, you need to have at least two years' experience in IT support, with experience in VVIP support as well.

Key Requirements:

• Diploma or degree in information technology, computer science or an IT-related field
• Two years' experience in system/network/computer support on Windows and Windows servers and back-up solutions
• Experience with hardware troubleshooting and resolving PC/Mac system/network issues
• Experience with VVIP Support is advantageous
• Experience with Active Directory, GPOs, DNS, DHCP and IIS
• Experienced in engaging cross-functional business, IT stakeholders and vendors
• Excellent written and verbal communication to convey technical ideas to both technical and non-technical audiences and contribute within a team environment

This is an excellent opportunity to advance your career with a renowned pharmaceutical company. The company is one of the top leaders in the industry with a rich history.

If you are driven, determined and want to take the next step in your career, this is the role for you. Great career progression opportunities await the right person in this exciting IT Support Executive job.

Apply now to learn more.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1986634 Alphonsus Sim Zheng Wei

Key Responsibilities:

• Supporting the events planner in designing events
• Proposing new events ideas
• Communicating about the event and promoting it (social media, emails, etc.)
• Sending invitations to participants
• Managing upstream preparation (transports, logistics, materials, accommodations, etc.)
• Collaborating with stakeholders
• Welcoming participants during the event, on-site or outside of the company
• Ensuring the success of the event (animation, support, information, etc.)
• Following up and managing the budget granted
• Collecting data from marketing campaigns
• Performing market analysis and research on the competition
• Supporting the marketing team in daily administrative tasks
• Assisting in marketing and advertising promotional activities (e.g. social media, direct mail and web)
• Preparing promotional presentations
• Distributing marketing materials
• Managing and updating company database and customer relationship management systems (CRM)

The ideal candidate for this Marketing & Event Management Assistant (six-month contract) role must be able to work independently and have solid understanding of different marketing techniques.

Key Requirements:

• Strong desire to learn along with professional drive
• Solid understanding of different marketing techniques
• Excellent verbal and written communication skills
• Excellent knowledge of MS Office
• Passion for the marketing industry and its best practices

This organisation possesses a strong brand equity and is known for their expertise globally. It is anything but traditional.

If you are driven, determined and want to take the next step in your career, this is the role for you. Great career progression opportunities await the right person in this exciting Marketing & Event Management Assistant (six-month contract) role.

Apply today or contact me to discuss this new opportunity.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22107048 Eileen Tham Sok Yin

An exciting Finance Executive - six-month contract job has just become available at one of the leading real estate asset management companies in the world. About the Finance Executive - six-month contract Role: Reporting to the Finance Manager, you will be an integral part of the finance team, responsible for all operational and financial accounting functions including the full set of accounts, audit, bank reconciliations and the preparation of monthly financial statements. Key Responsibilities:Prepare monthly financial statements including bank reconciliation and schedulesPrepare billing and collection for Accountant to reviewPerform analysis on financial statements for management reporting purposesPrepare GST reportingLiaise with Operations teamLiaise with external auditors for year-end audit/tax mattersAssist with the preparation of forecast and budgetSupport any other ad hoc assignments as required To succeed in this Finance Executive - six-month contract role, you must be self-motivated, team-oriented, resourceful and have a great attention to detail. Key Requirements:Diploma/degree in AccountingAt least two years' relevant experience in handling full set of accountsMeticulous, analytical and independentAbility to meet the tight deadlinesProficiency in MS Office applications This organisation needs no introduction and is recognised as a key leader within the real estate asset management companies. If you are driven, determined and want to take the next step in your career, this is the role for you. Great career progression opportunities await the right person in this exciting Finance Executive - six-month contract role. Apply today or contact me now to discuss this new opportunity. Do note that we will only be in touch if your application is shortlisted. Robert Walters (Singapore) Pte Ltd ROC No.: 199706961E | EA Licence No.: 03C5451 EA Registration No.: R23112536 Eleanor Tan

Key Responsibilities:

• Assist the Office Manager in the onboarding, transfer and offboarding of staff. This includes but not limited to assisting in the application of staff access card, T&E, corporate credit cards, mobile phone renewal process, etc.
• Print and bind the new hire welcome kit
• Book all meeting rooms for sales trainings, town halls, TeamTalk and Lunch and Learn activities
• Manage calendar invites and track RSVP
• Prepare stationery items and print training materials, if any for in-house training
• Order food and beverages, and prepare attendance list
• Book and set up all virtual meetings, video conference service and coordinate with AV and IT team
• Provide daily administrative support to the office
• Facilitate the coordination of office/department moves
• Replenish and procure the stationery stock items including feeding the copier paper and toner, when required
• Arrange local and overseas courier service with service providers including sorting of incoming mails
• Facilitate events and team or company activities, as required
• Arrange card access for visitors
• Provide backup cover for EC/OM in absence
• Book travel arrangements
• Schedule meeting appointments in different time zones
• Run Starhub reports and download monthly bills for staff
• Assist OM in taking inventory IT equipment and accessories
• Process invoices in Ariba and submit the T&E reports for all LTs
• Coordinate technology for the office and/or area assigned, including regular inventory management reviews, yearly end of life laptop replacements and arranging disposal of technology to discontinue financial charges

To succeed in this Admin Assistant (Maternity Cover) role, you must be highly organised, able to provide support to the investment teams in a fast-paced environment and be meticulous with an eye for detail with proven experience.

Key Requirements:

• Diploma holder with preferably three to five years of administration experience
• Strong English communication skills, both written and verbal
• Intermediate to expert-level skills in Microsoft Office, specifically Outlook, PowerPoint, Word, Excel and good knowledge of technologies like Zoom, WebEx, Salesforce, Concur, Workday, Ariba, etc.
• Event or conference organisation experience is an asset
• Provide support on ad hoc assignments or new projects assigned by EC
• Contracts archiving - ensure all contracts are counter-signed and archived into team's shared drive for future references. Prepare and arrange for courier services to send contracts to US office for counter signature and original contracts to be returned to clients
• Accounts validation – on ad hoc and need-be basis, help to validate a list of clients and segregate the new logo and existing clients
• General queries from sales – help answer general queries from sales team relating to account check and company background

This is an excellent opportunity for the successful candidate to be part of a well-established investment firm in central Singapore office. This organisation offers a great work environment, benefits and growth and if you are driven, determined and want to take the next step in your career, this is the role for you.

Excellent opportunities await the right person in this exciting Admin Assistant (Maternity Cover) position.

Apply today or contact me to discuss further about this new opportunity.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1878846 Joanne Wooi

Key Responsibilities:

• Serve as client liaison, assisting consultants in project management of assignments
• Arrange all scheduling, e.g. candidate interviews, phone calls, face-to-face meetings, video calls, client meetings, update calls and reference calls as appropriate
• Manage executive and candidate travel schedules, providing assistance in travel arrangements
• Prioritise and handles complex, confidential matters and assuring discreet handling of all corporate business. Take initiative in executive’s absence to minimise effect of his/her absence
• Work with the Research team on assignments from start to finish to ensure smooth process
• Access the global database on daily basis to manage projects, and to ensure information is uploaded and updated
• Ensure that all outgoing documents including general correspondence, reports, proposals, presentations, and miscellaneous documents are of high quality and produced on time

To succeed in the Assistant (Contract till end of July)job, you will need to have the ability to work effectively and co-operatively with the senior management team, internal and external stakeholders.

Key Requirements:

• Minimum of eight years' EA experience
• Someone with project management skills or strong experience in handling multiple tasks or possesses varied experience (marketing, customer service, secretarial) is highly preferred
• Strong verbal and written communication skills
• Meticulous, diplomatic, and yet has the big-picture view
• Adaptable to fast-changing environments
• Strong MS Office skills
• Effective team player and willingness to help and go above and beyond
• Maintain a positive attitude at all time

The successful Assistant will join an established fast-paced, innovative firm whose expertise has made them the leader in its field. This well-recognised brand offers a great work environment.

If you are a driven and determined, this Assistant (Contract till end of July) role is for you. You will be part of a forward-thinking company that values innovation and a progressive mindset.

Apply today or contact me to discuss this exciting opportunity.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1878846 Joanne Wooi

An exciting six-month Operations Executive job has just become available at one of the most respected global financial institutions based in Singapore. This is a role for an analyst who is fluent in this field. There is an opportunity for this role to be convertible.

About the Operations Executive Role:
In this business critical role you will be responsible for rotating within the operations team and support the brokerage, trade management functions.

Key Responsibilities:

• Support front office with client onboarding for in-house electronic trading systems
• Handle trade support, liaising with FO, external clients and product teams
• Deal with all STP processing and trade reporting
• Create post trade revenue reports for finance and senior management.
• Collaborate with sales and the product managers

To succeed in this multifaceted environment, you will need to have the ability to work as a team player and to be versatile.

Key Requirements:

• Experience managing trade flow, ideally from a financial service background
• Ideally familiar with FX and some financial terms
• Build relationships and networks with both internally and externally wherever possible
• Business-level communication skills
• Excellent Interpersonal skills.
• Strong communication skills

This is a leading global top-tier financial institution and is progressively expanding and growing its business on a global scale. This organisation offers employees the opportunity to enhance their experience across the business function and across multiple business lines. This organisation offers exceptional job opportunities for growth and career development with the right ethos and practices which makes it a great place to work.

If you are driven, determined and want to take the next step in your career, this is the role for you. Great career progression opportunities await the right person in this exciting Operations Executive job.

Apply now to learn more.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1435983 Glen Chua

• Organising and prepare international travel itineraries
• Ensuring efficiency of daily office operations and administration of the office to create a positive working environment
• Supporting the planning and execution of projects, events, and meetings
• Working collaboratively with the rest of the team

To succeed in the Temp Assistant (Five-month Maternity Cover) role, you will need to have the ability to multitask to provide team support in a fast-paced environment.

Key Requirements:

• About three years' secretarial experience in supporting senior management team
• Ability to be hands-on, flexible and be driven to work in a fast-paced environment
• Strong written and verbal communication skills
• Effective team player
• Exceptional time management skills and the ability to prioritise, multitask and meet deadlines

The successful Temp Assistant (Five-month Maternity Cover) will join an established fast-paced, innovative firm whose expertise has made them the leader in its field.

If you are a driven and determined, this Temp Assistant (Five-month Maternity Cover) role is for you. You will be part of a forward-thinking company that values innovation and a progressive mindset.

Apply today or contact me to discuss this exciting opportunity.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1878846 Joanne Wooi