HR and Business Manager – Job Description
Overall Responsibilities
Ensure the company has the adequate and suitable resources to complete its activities
Ensure the efficiency of business operations
Prepare reports for Directors
Manage overall Office operations
Key Tasks:
Administration
Monitor, review, update any administration systems
Liaise with brokers and renew any insurances
Record and monitor holiday requests / medical leave
Book Event/function/meals/travel bookings
Commercial
Legal – familiarize with current legal cases and liaise with company lawyer
Fee Bids – Assist Directors in collating documents required on any updates / rewrites
Marketing material – create / manage project description log to be used for all marketing material (CV’s / Company Profile / Sector Profiles)
Finance
Manage payment schedules and ensure invoices, salaries, bill payments are proper and prompt.
Maintain financial records relating to AR/AP functions such as cash flow forecasts
Review quarterly GST and yearly financial reports
Create invoices and Interco invoices
Human Resources
Perform the full spectrum of HR activities such as personnel administration (proper records organization), salary administration, employee movement (transfers/promotion/confirmation/resignation) processes, employee benefits and any such activities.
Undertake PDRs for all support staff as per the agreed office PDR reporting lines.
Supervise the work of employees and provide feedback and counsel to improve efficiency and effectiveness
Health Insurance – Arrange quotes, manage renewal or arrange new cover
Health insurance – ensure all employees are compliant with regional regulations
Prompt payment of Payroll, reporting of monthly CPF contributions, yearly IR8A, NS claims, maternity claims
Support HR operations including onboarding and offboarding, benefits administration, work pass application and renewal, claims and grants applications
Management
Marketing Calendars – Industry events (awards / conferences)
Internal – initiate/manage internal staff social events
CSR – coordinate and manage any CSR activity
Business Management – support for new markets / office openings / business set-up / legalities
Marketing Calendars - Client events – organize / manage any client events / represent the company at events
Corporate Insurance Policies – manage all corporate insurance policies and negotiate renewals and ensure compliance with client requirements
Office Lease renewal - Coordinate quote/lease agreement to final sign-off
Skills and Experience required
- Diploma / Degree in Human Resources, Business Administration or equivalent
- Minimum 3 years of payroll, HR operations and Finance experience
- Self-motivated, able to multi-task and work in a fast-paced and dynamic environment
- Detailed oriented and strong proficiency in Microsoft package