Job Description & Requirements
(Main Role)
Technical Assistance for the Technical Superintendents
(Mainly Administrative Work)
aa) invoicing
Assisting in invoicing matters
Printing of invoices
Fill in invoice data into ORCA software and spreadsheets Prepare invoice coversheet for all invoices, fill in the invoice data in the coversheet Circulate invoice to purchaser, SI and management for checking and approval Scanned and saved the invoice into the server to save Submit invoices to accounts for payment.
We are implementing new software, and all data to be inputted in the new system as well.
bb) updating of vessel certificates
Updating of certificates in server, Q88 website and office certificate file
cc) arranging of logistics works
Assisting in logistics arrangements for spare parts, airfreight mostly.
Check with courier company the vessel schedule for the mails to reach.
Prepare proforma invoices and delivery notes for agents, freight forwarding companies, courier companies and for vessels.
File the stamped and signed delivery notes once received from vessel.
dd) Document Filing
Printing, filing and updating of documents. Mainly certificates, service reports and delivery notes.
Both hard copy and soft copy filing
ee) Others
Other duties as assigned by Manager/ Superintendents.