Total 832 Administration Assistant job vacancies in The United States of America

Your new company
A global leader in commercial real estate services and investments
Your new role Organising contractor visits, assisting engineers with job reports and assisting engineers with job reports. Assisting the finance department with invoicing and assisting the contractors with time sheets. General clerical and administration takes.


What you'll need to succeed
Previous administration experience is required
What you'll get in return
The opportunity to undertake short term temporary contract work


What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Birmingham City Council need to provide comprehensive business support for the Director of SEND & Inclusion. Being the largest leading local authority in the whole of Europe, Birmingham City Council are renowned for their expertise in public services and endless opportunities. Birmingham City Council provides the city's residents with a number of services to ensure stability within citizens daily lives.
Your new role
In your role as PA, you will support the Director of SEND & Inclusion with extensive diary management, meeting coordination, ensuring all agendas and briefs are prepared ahead of meetings. You will coordinate travel and accommodation bookings and the relevant expense process throughout, ensuring the best value for money for the Council. In this PA role, you will follow up on all actions for the Chief of Staff meetings, ensure data and record keeping is maintained and accurate.
What you'll need to succeed
To excel in this fast-paced environment, you will need to be a highly skilled PA (Personal Assistant) or EA (Executive Assistant), with experience at a senior level, supporting multiple individuals. You must have excellent organisation skills, a professional manner and work with the highest levels of confidentiality and integrity at all times.What you'll get in return
This PA role will be a full-time role to cover a 12-month secondment. The role will require you to be in office a minimum of 3 days a week, in the Council House, in central Birmingham, which is close to transport links. The rate for this role will be up to £24.12, including holiday pay.What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Is a globally recognised leader in the manufacturing and distribution of speciality chemicals with a commitment to innovation and sustainability.

Your new role
Completing all aspects of transactional finance with AP, AR, Credit Control and aspects of Payroll.

What you'll need to succeed

• Previous experience being in payables or receivables
• Great attention to detail
• Be able to get on with work with out supervision

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Executive Assistant (6-Month Contract)

Leading London based investment bank

Location: London, United Kingdom (Hybrid Working)

Key Responsibilities:

• Diary Management: Efficiently manage schedules, appointments, and meetings.
• Strategy Support: Collaborate with leads in the Compliance and Governance teams on bank-wide initiatives and projects.
• Board Meetings: Prepare materials and assist with minutes.
• Ad Hoc Projects: Contribute to various projects as needed.

Qualifications:

• Proven experience as an Executive Assistant in a fast-paced environment.
• Excellent organizational skills and ability to handle conflicting priorities.
• Strong communication skills to engage with stakeholders at all levels.
• Corporate Finance Experience (Minimum Three Years): Familiarity with financial terminology, deal processes, and investment banking operations.
• Healthcare sector team experience is advantageous.

Application:

If you're an organized, proactive, and adaptable professional with corporate finance experience or Healthcare sector team exposure, we'd love to hear from you!

This role is advertised via Hays Talent Solutions!

Hays Talent Solutions is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Fantastic opportunity to join a rapidly growing accounting services team within this highly professional and prestigious national accountancy firm who are seeking an Accounts Assistant to support clients with financial accounts preparation work. You will work in the firm's very impressive Central Birmingham offices collaborating with colleagues in the wider accounting services team in other parts of the country.

Your new role
In this role, you will work within a well-established, successful team providing privately owned businesses and small corporate clients from a range of sectors with personal and business-related financial support. This will involve preparing statutory accounts for partnerships, sole traders and trusts. Additionally, you may get involved in preparing management accounts, VAT returns and processing financial information for clients. The portfolio includes an interesting mix of clients, including a number of large agricultural businesses and rural landed estates. You will build good relationships with clients with regular communication and, on occasion, will visit client sites. You will also work effectively with colleagues in the team and in other areas of the firm, such as the tax team, to coordinate services efficiently.

What you'll need to succeed
The ideal candidate for this role will be progressing with AAT (ideally at L3 or beyond) or ACCA qualifications and will have gained prior experience working within an accountancy practice preparing statutory accounts. Good systems skills using a range of accounting packages and excellent written and verbal communication skills will be key. You must be able to demonstrate clear knowledge of double entry bookkeeping principals and awareness of financial reporting standards.

What you'll get in return
This is an excellent opportunity to progress your career within a leading firm. If successful, you will join a friendly and supportive team, and will be offered a competitive salary with clear scope to progress. This is a firm with a great benefits offering, strong growth plans which you can be part of and hybrid and flexible working in place. Study towards AAT L4 or ACCA study will be supported without the requirement to take exams at an accelerated pace. Do get in touch to find out more.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Teaching Assistant
Newcastle Primary School
Full Time
Temporary

We are seeking a dedicated and passionate Teaching Assistant to join a fantastic Primary School in Newcastle
This position is available for an ASAP start until the end of July

Key Responsibilities:
- Assist the lead teacher in creating lesson plans and curriculums.
- Provide 1-2-1 support to students, helping them understand and learn the material.
- Collaborate with teachers and parents to monitor students' progress.
- Contribute to a positive, engaging, and inclusive learning environment.

Desired Skills and Experience:
- Previous experience as a Teaching Assistant or similar role.
- 1-2-1 experience is desirable but not essential.
- Excellent communication and interpersonal skills.
- Ability to work collaboratively with a team of teachers and staff.
- Passion for education and commitment to student development.

Committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. An enhanced DBS check is required for all successful applicants

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Hays is working with an ambitious charity in Bath. They have set out to reposition themselves in the health sector as key influencers. They have a record for delivering high quality support.
Your new role
The organisation is looking for an Interim Executive Assistant for 3-6 months. Pay for the role is £18.19 per hour-equivalent to a £35,000 p/a salary. The charity has a hybrid-remote working policy, Monday to Friday. Main duties of the role include:

• Scheduling and diary management
• Conducting desk-based research with internal and external stakeholders
• Collation of data and data analysis
• Minute taking and agenda writing
• General administrative tasks
• Implementing change to keep projects on track

What you'll need to succeed

• High level administrative skills
• Project management skills
• Competent in research
• Strong IT skills
• Good interpersonal skills
• Self-starter
• An understanding of confidentiality and discretion

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Hays are working with a rapidly growing construction company in Telford who are looking to recruit a Executive Assistant on a permanent basis.
Your new role
As an Executive Assistant, you will be responsible for supporting senior managers and executives with daily clerical tasks, scheduling appointments, planning meetings, managing phone calls and emails, and maintaining office organisation. You will also provide general support to visitors, develop and maintain filing systems, and create reports and presentations. Their role is crucial in ensuring the smooth functioning of day-to-day office operations.
Duties will include:

• Support senior managers and executives with daily clerical tasks
• Plan meetings and take detailed minutes
• Manage phone calls, provide information, and connect callers to appropriate people
• Schedule appointments, update calendars, and make travel arrangements for senior managers
• General administration duties as and when required.
• Support senior managers and executives with daily clerical tasks
• Plan meetings and take detailed minutes
• Answer phone calls, provide information to callers or connect callers to appropriate people
• Schedule appointments and update the calendar
• Make travel arrangements and reservations for senior managers
• Compose and type regular correspondence, like invitations and informative material
• Develop and maintain a filing system
• Create spreadsheets and presentations

What you'll need to succeed
Ideally, in order to be considered, you will need experience in all the following.


What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company

Our client is looking for an experienced Accounts Assistant to join their company, an IT & Electrical Contractor based in Loughborough.
Your new role
As the Accounts Assistant, you'll provide essential administrative and bookkeeping support to the accountant; this is a pivotal role, where you will be expected to support with the Purchase Ledger, Sales Ledger, and Credit Control, maintaining accurate financial records and ensuring smooth financial operations. Your responsibilities may include:

• Purchase Ledger & Sales Ledger duties.
• Sending and paying invoices.
• Query resolution.
• Cash book/cash flow management.
• Monitoring customer accounts, chasing payments, and managing credit limits.
• Managing outstanding debts and minimising credit risk.
• Reviewing aged debt reports.
• Reconciling supplier statements.
• Completing daily and monthly bank reconciliations.
• Handling correspondence, filing, and printing.
• Maintaining accurate and detailed customer records.
• Building rapport with clients.
• Assisting with month-end duties.
• Communicating across all levels of the business.

What you'll need to succeed

• Previous experience as an Accounts Assistant
• Purchase Ledger, Sales Ledger & Credit Control experience
• Experience of cash allocation
• High level of attention to detail
• Excellent numerical ability
• Positive, can-do attitude
• Problem-solving ability
• Good communication skills
• Excellent organisational skills

The salary for this role is paying £26k-£27k, depending on experience.
Please note: this is a fully office-based role.
Hours are 8.30am-5pm, Mon-Fri.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new school
Are you looking for supply work in the Early Years, KS1 or KS2? I am currently recruiting teaching assistants and nursery practitioners to work in primary schools across the Wolverhampton, Dudley, and Walsall areas. The many schools I am working with are rated as Ofsted 'Good'. However, there is a sum that requires improvement. Supply teaching offers a flexible working environment with the option to work on either a day-to-day supply or longer-term basis, some of which can lead to a permanent job.
Your new role
We have positions available for day to day or short-term cover. This would be an ideal position for experienced teaching assistants and nursery practitioners who are looking to support children in the classrooms, giving 1:1 or 1:2 support, taking small groups out for intervention sessions and supporting children with SEN.
What you'll need to succeed

• You must have either a Level 2 or Level 3 Teaching Assistant or Childcare qualification.
• Have a genuine interest in supporting children with their education.
• Believe that every student, regardless of their background or needs, can make outstanding progress.
• Must have had experience or to be open to supporting children with SEN.
• They are caring and have the drive and passion to continue to develop strong relationships and well-being with staff, students, parents, governors, professionals, and the local community.

What you'll get in return
Flexible working options are available.
You will be paid an £80-£90 per day (depending on experience).We will support you by looking for more roles when this role ends.Local work is available for you in the West Midlands. You will receive free CV and interview advice. You will receive the benefits of working with your own personal Teaching Assistant Consultant. You will also receive £350 in high street vouchers every time you recommend a friend to us.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

This day nursery in Liverpool is looking for a Level 2 Nursery Assistant to join their team. This is a 41 place nursery which is currently undergoing a number of changes and improvements. You will be responsible for supporting the provision of care for 2 - 3 year olds.
The successful candidate must;
- have NVQ Level 2 in Childcare and Education or the equivalent
- have a good understanding of the EYFS
- have experience liaising with parents
- be able to work as part of a team
- have strong communication skills
- be organised and have a sense of humour
- be hard working and committed to a career in childcare
This is a great job for someone who has recently qualified or is due to complete their Level 2 in the near future.
To find out more, please call 0151 242 5100.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company

Hays are recruiting for a large and dynamic construction company based in the city centre of Manchester, who are looking for an Accounts Assistant to join their team on a temporary basis for 1-2 months.

Your new role

On a day-to-day basis, you will be responsible for:

• Draft and issue sales and purchase invoices.
• Oversee and manage the contents and correspondence within the mailbox.
• Process supplier invoices, reconcile supplier statements and assist with supplier payments.
• Assist the senior finance team with any requirements or further duties.
• Processing expenses
• Preparing VAT Return.
• Ownership of the credit control process, monitoring customer balances and ensuring issues are highlighted to management in a timely manner.
• Perform daily bank reconciliations.

What you'll need to succeed

The successful candidate will have experience in an Accounts Assistant role and having strong experience working with Sage and Microsoft Office is desirable. You will have excellent communication skills, in order to effectively communicate with internal and external contacts. You will be able to hit the ground running, be organised and focus on attention to detail.

What you'll get in return

This position offers you the opportunity to develop your skills and gain relevant industry experience. This position offers hybrid working and has great working conditions.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
An established and highly regarded local organisation, my client is recruiting for the position of Assistant Accountant to join their finance department located in Bury St Edmunds, Suffolk.

Your new role
Reporting to the Head of Finance, this is a varied and interesting role providing the successful candidate with exposure to a wide range of accounting duties across the department. Key duties will include sales and purchase ledger posting, bank reconciliations, supplier and customer query investigation and resolution, VAT returns, cash-flow forecasting and supporting with monthly management accounts preparation.

What you'll need to succeed
The successful candidate will have strong bookkeeping and reconciliation experience combined with confident systems and Excel (pivot tables / lookups) skills. Excellent attention to detail and analytical skills will be pivotal. Month-end reporting and management accounts preparation experience would be beneficial but not essential.

My client is flexible on the level of practical experience you bring to the role, whether you are coming from a Purchase Ledger/Accounts Assistant background or an experienced Assistant Accountant looking for a new challenge, however key will be a proactive and positive attitude and excellent interpersonal skills.

What you'll get in return
Salary £30000 - £38000 (dependent on experience and qualification)
Generous benefits including study support package option, 25 days + 8 bank holidays, annual bonus, free parking

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
A large scale public health organisation in Manchester.

Your new role

PA/ Executive Assistant
Full Time 5 Days Office Based Permanent 27k to 32k

The full-time working hours are 35 per week Monday to Friday and will be required to be office-based. The post holder will be a key administrative point of contact for a director and will ensure questions, issues and concerns are addressed effectively and prioritised via emails and other correspondence.

You will have responsibility for a director and be able to deal with internal and external stakeholders across a large scale national organisation. You will also have experience in dealing with office expenditure and ensure that your office and line manager are sufficiently resourced at all times.

Key duties of the role are extensive diary management, organising meetings and taking notes and minutes / follow-up actions for senior staff. You will be required to support in the preparation of meetings and assist in the management of projects such as events with the wider organisation. This dynamic and demanding role will involve considerable flexibility due to how the organisation works. The ability to work independently with minimum supervision is essential along with an always be prepared attitude.

What you'll need to succeed

You will need to be an experienced EA/ PA/ Senior Administrator. This is a very varied administrative role. Therefore, you will be required to be both flexible and adaptable.

The full-time working hours are 35 per week Monday to Friday and will be required to be office-based. Previous administration experience and or secretarial experience is essential along with a professional manner. Excellent communication skills and a polite and friendly approach are also essential.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
You will be joining a main contractor working on water schemes in the Midlands region. This multi-accredited organisation has a strong pipeline of work in the water sector, and they offer excellent opportunities for career progression and professional development. Their commitment to delivering an exceptional standard of work has positioned them as a leader within the water sector and, due to continued success, they are looking to onboard an Assistant Quantity Surveyor to join their team.

Your new role
As Assistant Quantity Surveyor, you will be based in their Derby office and be responsible for, but not limited to, assisting in the preparation of financial statements, ensuring the prompt submission of invoices and/or applications of payment, assisting in the appointment/ongoing management of subcontractors, supporting the preparation of financial reports as well as supporting in the financial monitoring/reporting of contracts.

What you'll need to succeed
In order to be successful, you will ideally hold a degree qualification in Quantity Surveying and have an understanding of NEC3 and/or NEC4 forms of contract. In addition, you will be able to work to deadlines and possess excellent communication skills. Finally, you will be able to work as part of a team and be able to time-manage.

What you'll get in return
In return, you will receive a competitive salary plus a package on top (including min. 24 days' annual leave (option to buy more) plus statutory holidays, chartership, matched contributory pension, hybrid working (2 days' in office, 3 days' from home), life assurance and more) as well as the opportunity to grow and progress your career with an industry-leading main contractor.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk