Total 18 Admin job vacancies in Administrative / Clerical category in Johor

Job Responsibilities:

• Assist in data entry and filing of a document
• Assisting the sales department in inventory stock checking.
• Packing on sales orders if required.
• Handling admin-related tasks by supervisor.

Perks & Benefits:

• Attractive bonus
• Company trips
• Personal development opportunities

Job Description :-

• Act as the quality management representative for ISO 9001:2015. EMS 14001
• Monitoring of Company Vehicles : Maintenance, Inspection, permit application, fine/penalty, sales & purchase, renewal of insurance & road tax
• Attending to all matters relating to Government Authority requirement
• Monitoring of Company Insurance : Fire, Burglary, Risk, Group PA & Public Liability
• To handle and coordinate training e.g source training provider , training requisition form, HRDF grant application and prepare payment voucher.
• To ensure all related training documentation (Training brochure , Training registration form, Training Invoice, Payment Receipt, Training Certified, Training Assessment  Form and etc., are filling and keep record.
• To handle grant application and HRDF claim in e-Tris website
• Attending to all matters relating to Government Authority requirement
• To apply cancel or revise Shell Card based on requirement.
• Handle travel arrangements and resolve related issues.
• To book flight ticket and hotel upon request.
• Monitoring of security guards performance
• Maintenance of Administration Office : purchase of equipment, repair & cleanliness
• Report direct to General Manager - and Ad Hoc Job
• Degree in Business  Administration/Management
• At least 5 years of experience 
• Good communication skill.

Perks & Benefits

• Personal leave
• Open culture

Job responsibilities: 

• Prepare quantity for variation order works and quotation.
• To attend customers enquiries and appointment to understand and satisfy the need of customers
• Ensure timely reporting on project work progress and reports to Engineer.
• Ensure our installation, servicing and / or maintenance works are according to work schedule
• Plan, coordinate, supervise and monitor works at site & ensure site personnel following of company rules & regulations.
• Research information to support other teams and departments as needed.
• Keep track of and report on project progress.
• Complete any tasks assigned by the Engineer & Manager in an efficient and timely manner.
• Perform other duties assigned by the Engineer & Manager orderly and efficiently.
• Update and assist in Work in progress.
• To do filling for the documents

Job requirement and preferences:  

• Candidate must at least process SPM or Diploma in any field.
• Good communication correspondences skills, Microsoft office knowledge
• Able to create and administer task priority list based on company needs.
• Ability to define problem, collect data, establish facts and resolve discrepancies in reasonable amount of time.
• Mandarin speaking are most welcomed
• Fresh graduate are welcomed to apply!

As part of company benefits, we do provide the following to qualified candidates:

1) 13th month salary,

2) Bonuses and Incentive

3) Allowance

4) Medical insurance 

Responsibility & Authority    :-

• COORDINATING OFFICE ACTIVITIES AND OPERATIONS TO SECURE EFFICIENCY AND COMPLIANCE TO COMPANY POLICIES.
• ADVISE AND ASSIST PROJECT TEAM MEMBERS IN THE APPLICATION OF PROJECT PROCEDURES, DICIPLINES AND RECORCING AND REPORTING SYSTEMS.
• DEVELOP AND MAINTAIN THE PROJECT LIBRARY, FILING, RECORDING AND REPROTING SYSTEMS.
• CO-ORDINATE THE PRODUCTION OF ALL REPORTS AND PRODUCE PROJECTS SUMMARY REPORTS.
• HELP TO SET UP PROJECT MEETINGS AND RECORD THE MINUTE MEETINGS.
• COMMUNICATE PERTINENT INFORMATION BETWEEN MANAGEMENT AND SATFF.
• MONITOR ALL MOVING OF THE PROJECTS KEEPINGTHEM SYNCHRONIZED AND MOVING FORWARD.
• ANALYZE PROJECT DATA AND PRODUCE PROGRES REPORTS.
• RESPONDING TO INCOMING CALLS, EMAIL AND QUERIES FROM CLIENTS. 
• KEEP STOCK OF OFFICE SUPPLIES AND PROJECT SITE WORKS SUPPLIES AND PLACE ORDERS WHEN NECESSARY.

Education/Qualification        :-

• CANDIDATE MUST POSSESS ATLEAST SPM,STPM, DIPLOMA OR DEGREE IN ADMINISTRATIVE/BUSINESS MANAGEMENT OR EQUIVALENT.

Experience              :-

• A MINIMUM OF 1 YEAR OR WORKING EXPERIENCE PERFORMING ADMINISTRATIVE DUTIES AS AN ADMINISTRATIVE ASSISTANT OR COORDINATOR, ETC.

 Skills                :-

• DISCREET AND ABLE TO HANDLE PRIVATE AND CONFIDENTIAL INFORMATION.
• STRONG INTERPERSONAL AND COMMUNICATION SKILLS.
• GOOD WORKING KNOWLEDGE AND PROFICIENCY IN MICROSOFT OFFICE SUCH AS WORD, EXCEL, POWER POINT OR SOFTWARE LIKE AUTOCAD OR EQUIVALENT WITH THE PLAN DRAWINGS IS EXTRA ADVANTAGE.
•  BE FLEXIBLE, EASILY ADAPT TO CHANGES AND COMFORTABLE IN DEALING WITH ALL LEVELS.
• POSSESS POSITIVE AND GOOD WORKING ATTITUDE, HARDWORKING, TEAM PLAYER, CAN FOLLOW INSTRUCTION.
• CAN HANDLE AD HOC TASK GIVEN BY MANAGEMENT OR SUPERIOR.

Perks & Benefits

• Personal leave
• Open culture

工作職責：

• 協助資料輸入和文件歸檔
• 協助銷售部門進行庫存盤點工作。
• 如果需要，請根據銷售訂單進行包裝。
• 由主管處理管理相關的任務。

津貼和福利：

• 誘人的獎金
• 公司旅行
• 個人發展機會

工作職責：

• 準備變更訂單工作和報價的數量。
• 出席客戶詢問及預約，了解並滿足客戶的需求
• 確保及時報告專案工作進度並向工程師報告。
• 確保我們的安裝、維修和/或維護工作按照工作計劃進行
• 規劃、協調、監督和監控現場工作，並確保現場人員遵守公司規章制度。
• 研究資訊以根據需要支援其他團隊和部門。
• 追蹤並報告專案進度。
• 有效率、及時地完成工程師和經理分配的任何任務。
• 有序、有效率地執行工程師和經理分配的其他職責。
• 更新並協助正在進行的工作。
• 填寫文件

職位要求及偏好：

• 候選人必須至少獲得任何領域的 SPM 或文憑。
• 良好的溝通能力，Microsoft Office知識
• 能夠根據公司需求建立和管理任務優先清單。
• 能夠在合理的時間內定義問題、收集數據、確定事實並解決差異。
• 最受歡迎會講國語
• 歡迎應屆畢業生申請！

作為公司福利的一部分，我們為合格的候選人提供以下福利：

1）第13個月工資，

2) 獎金和激勵

3）津貼

4）醫療保險

Responsibilities:

• Excellent knowledge of Ms Office
• Reporting to HR & Finance Manager
• Prepare payment voucher, invoice, purchase order or any other document related
• Maintain confidentiality in all aspects of cilents, company and etc
• Ensure all admin documentations properly filed
• Perform any duty as assigned from time to time
• Prefer can start work immediately

Requirements:

• Possess at least SPM Level
• At least 1 year experience 
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

職責：

• 對 Office 女士有豐富的了解
• 向人力資源及財務經理匯報
• 準備付款憑證、發票、採購訂單或任何其他相關文件
• 對客戶、公司等各方面保密
• 確保所有管理文件已正確歸檔
• 履行不時指派的任何職責
• 最好能立即開始工作

要求：

• 至少擁有 SPM 級別
• 至少1年經驗
• 良好的時間管理技能和決定工作優先順序的能力。
• 注重細節和解決問題的能力。
• 較強的書面和口頭溝通能力。

津貼和福利

• 事假
• 開放文化
• 個人發展機會

職位說明 ：-

• 擔任 ISO 9001:2015 的品質管理代表。特快專遞14001
• 公司車輛監控：維護、檢查、許可證申請、罰款/處罰、銷售和購買、保險更新和路稅
• 處理與政府當局要求有關的所有事宜
• 公司保險監控：火災、竊盜、風險、團體公共責任和公共責任
• 處理和協調培訓，例如培訓來源、培訓申請表、人力資源發展基金撥款申請並準備付款憑證。
• 確保所有相關培訓文件（培訓手冊、培訓登記表、培訓發票、付款收據、培訓認證、培訓評估表等）填寫並保存記錄。
• 在 e-Tris 網站上處理補助金申請和 HRDF 索賠
• 處理與政府當局要求有關的所有事項
• 根據需要申請註銷或修改空殼卡。
• 處理差旅安排並解決相關問題。
• 根據要求預訂機票和飯店。
• 監控保全表現
• 行政辦公室的維護：購買設備、維修和清潔
• 直接向總經理報告 - 和臨時工作
• 工商管理/管理學位
• 至少 5 年經驗
• 良好的溝通能力。

津貼和福利

• 事假
• 開放文化

責任與權力：-

• 協調辦公室活動和運營，以確保效率並遵守公司政策。
• 就專案程序、紀律以及記錄和報告系統的應用向專案團隊成員提供建議和協助。
• 開發和維護專案庫、歸檔、記錄和報告系統。
• 協調所有報告的製作並製作專案摘要報告。
• 協助召開專案會議並記錄會議記錄。
• 在管理階層和 SATFF 之間傳達相關訊息。
• 監控專案的所有進展，保持專案同步並向前推進。
• 分析專案數據並產生進度報告。
• 回應客戶的來電、電子郵件和詢問。
• 保留辦公用品和項目現場工程用品的庫存，並在必要時下訂單。

學歷 ：-

• 候選人必須至少擁有 SPM、STPM、文憑或行政/商業管理學位或同等學歷。

經驗 ：-

• 至少 1 年或作為行政助理或協調員等履行行政職責的工作經驗。

技能：-

• 謹慎並能夠處理私人和機密資訊。
• 較強的人際溝通和溝通能力。
• 具有良好的工作知識並熟練 MICROSOFT OFFICE（如 WORD、EXCEL、POWER POINT 或 AUTOCAD 等軟體或與計劃圖同等的軟體）是額外的優勢。
• 靈活、輕鬆適應變化並輕鬆應對各個層面。
• 擁有積極良好的工作態度，勤奮，有團隊精神，能聽從指示。
• 可以處理管理層或上級分配的臨時任務。

津貼和福利

• 事假
• 開放文化

Job Responsibility

• Handle sales orders and ensure accurate and timely order processing.
• Respond to customer inquiries and resolve issues promptly and professionally.
• Provide administrative support to the sales team.
• Ensure that all sales-related documentation is accurate, up to date and easily accessible.
• Monitor and tract inventory levels to ensure products are in stock and available for sale.
• Basic knowledge to Microsoft office software, e.g Excel, Word and etc.
• Ability to work independently and as part of a team.
• Preparing and filling and other documents related
• To perform other duties as assigned by the management from time to time.

Job Requirements

• Proven experience in sales administration or administration support role.
• Basic Bahasa Malaysia, English and Mandarin written and verbal communication skills.
• Required replying to inquiries in Mandarin.
• Minimum SPM qualification.

Perks & Benefits

• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Responsibility

• Handle sales orders and ensure accurate and timely order processing.
• Respond to customer inquiries and resolve issues promptly and professionally.
• Provide administrative support to the sales team.
• Ensure that all sales-related documentation is accurate, up to date and easily accessible.
• Monitor and tract inventory levels to ensure products are in stock and available for sale.
• Basic knowledge to Microsoft office software, e.g Excel, Word and etc.
• Ability to work independently and as part of a team.
• Preparing and filling and other documents related
• To perform other duties as assigned by the management from time to time.

Job Requirements

• Proven experience in sales administration or administration support role.
• Basic Bahasa Malaysia, English and Mandarin written and verbal communication skills.
• Required replying to inquiries in Mandarin.
• Minimum SPM qualification.

Perks & Benefits

• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Responsibility

• Handle sales orders and ensure accurate and timely order processing.
• Respond to customer inquiries and resolve issues promptly and professionally.
• Provide administrative support to the sales team.
• Ensure that all sales-related documentation is accurate, up to date and easily accessible.
• Monitor and tract inventory levels to ensure products are in stock and available for sale.
• Basic knowledge to Microsoft office software, e.g Excel, Word and etc.
• Ability to work independently and as part of a team.
• Preparing and filling and other documents related
• To perform other duties as assigned by the management from time to time.

Job Requirements

• Proven experience in sales administration or administration support role.
• Basic Bahasa Malaysia, English and Mandarin written and verbal communication skills.
• Required replying to inquiries in Mandarin.
• Minimum SPM qualification.

Perks & Benefits

• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

工作職責

• 處理銷售訂單並確保訂單處理準確及時。
• 及時專業地回覆客戶詢問並解決問題。
• 為銷售團隊提供行政支援。
• 確保所有與銷售相關的文件準確、最新且易於存取。
• 監控和追蹤庫存水平，以確保產品有庫存並可供銷售。
• 具備微軟辦公室軟體基礎知識，如Excel、Word等。
• 能夠獨立工作並作為團隊的一部分。
• 準備及填寫及其他相關文件
• 履行管理層不時指派的其他職責。

工作要求

• 在銷售管理或行政支援角色方面擁有豐富的經驗。
• 基本的馬來語、英語和華語書面和口頭溝通能力。
• 需用國語回覆詢問。
• 最低 SPM 資格。

津貼和福利

• 醫療保險
• 事假
• 開放文化
• 個人發展機會

Job Description

• Assist HOD with day to day operations
• Issue Puchase Order to vendor (Suppliers & Sub-Contractor)
• Maintain record and follow up files of purchases, shipments and other related.
• Maintain file of description of available suppliers (approve vendor list)
• To check and verify quantity and price against invoice, Delivery order, Purchase order and enter into system.
• Work closely with internal department and external suppliers on purchased items to ensure that materials are shipped and delivered on promised date.
• Process all related document (ie, supplier / sub-contractors deliver order, invoice and ensure all is scan & save into server
• Request monthly supplier and sub – contractors statement every 15th of the month
• Responsible for Goods Receiving and outgoing process and procedure
• In-charge of Inventory and warehouse activities
• Accountable on stock accuracy.
• To maintain & update “approved supplier list”
• Prepare and maintain ISO related documents on purchasing department (ie. New vendor form for new supplier.
• Prepare data analysis for purchasing department every QUATERLY
• Perform related job duties as required.

Job Requirement

• Candidate must at least process SPM or Diploma/Advanced/Higher/Graduate Diploma in any field.
• Preferable Entry Level specialized in Purchasing/Inventory or equivalent
• Excellent communication and negotiation skills.
• Able to create and administer task priority list based on company needs.
• Close update with HOD on outstanding issue reporting.
• Proficient with Microsoft Office applications and SQL Financing System
• Candidate with ISO 9001 knowledge is an added advantage.
• Ability to define problem, collect data, establish facts and resolve discrepancies in reasonable amount of time.
• Willingness to learn and take new challenge
• Independent with initiative and strong sense of responsibilities

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Company trips
• Medical insurance
• Personal leave
• Sabbatical leave
• Open culture
• Personal development opportunities