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To oversee daily branch operations and provide assistance and support to branches;
To liaise and work closely with internal departments as well as external parties such as auditors;
To ensure the compliance of local authority;
To maintain productive communication with other branches / departments and convey important information, messages or announcements from HQ to branches and colleagues;
To ensure staffs to follow the company and operational procedures and related policies;
To ensure that all assigned work activities and operations are carried out smoothly, timely and compiled with the company' requirements;
To monitor the usage and issuance of manual delivery order;
To review monthly Shell petrol transaction;
To act as a HR window and be responsible for all HR and Administrative related matters such as to conduct new employee orientation, to prepare, check and verify attendance report, trip commission and overtime report, to arrange for maintenance servicing for office equipment, assets and vehicles, to monitor and renew for business license / Quit Rent / Assessment / Road Tax etc and prepare Exit Employee Checklist for resigned staff and collect all the company properties;
To act as an IT Window and assist IT Department for all IT related issues;
To be in charge of the ordering and distribution of stationery, administrative items, groceries and staff refreshments;
To prepare, monitor and submit Non-Trade bills/ invoices to HQ - Accounts for payment;
To review and submit Sales Personnel expenses monthly claim;
To be in charge of branches' Petty Cash claim reimbursement (including of keying in into system);
To arrange bank in of cash and cheques and system knock off for customers' payments;
To check and review PCR/Return Order and monitor pending Return Order in AX System and submit workflow to get approval from required approver(s);
To issues Credit Note and/or Debit Note;
To monitor Cash Sales / COD1 accounts' payments in AX System;
To undertake any other ad-hoc assignments or duties assigned by superior when required.

Requirement:

Diploma in Business Studies / Administrative / Management / Marketing or equivalent and/or at least 5 years of working experiences;
Computer literate and have good skills in Microsoft Office or equivalent;
Responsible, self-motivated, well-organized and meticulous;
Able to communicate in Mandarin, English and Malay;
Willing to travel.

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MuzArt International

Personal Assistant to CEO

Full-time

Johor Bahru, Johor

Education / Training

6 days ago

Job Responsibilities:

Prepare weekly, monthly, or quarterly reports
Oversee the performance of teachers
Monitor Sales and Monitoring Business Development related matters.
Follow CEO to attend various meetings, seminar, events and trainings.
Support CEO directly as the go-to-person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc.
Assist in researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
Organize and coordinate meetings, prepares meeting rooms for appointments, coordinates schedules, meeting minutes taking, and greet customers and clients prior to meetings.
Oversee all aspects of event planning and management, including internal and external events, with experience planning exhibitions and large business-to-business events.
Planning event aspects
Delegating event planning tasks to other staff members where necessary.
Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors.
Communicating with marketing team to create effective advertisements for each event, and when necessary crafting marketing materials such as print and Internet advertisements for individual events.

Requirements

PA diploma or certification is a plus
Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills
Good communication skill and experience in Sales is needed.
Compulsory EXCELLENCE conversed and writing in English & Mandarin.
Always available, mobile, and open to travel.
Exemplary planning and time management skills.
Outstanding verbal and written communications skills.
Ability to interact with high profile clients and executive

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GREEN ENVIRONMENTAL ENGINEERING SDN. BHD.

Senior Account cum Admin Executive / 高級客戶兼行政主管

Full-time

Johor Bahru, Johor

Accounting / Auditing

1 week ago

Quick Apply

GREEN ENVIRONMENTAL ENGINEERING SDN. BHD.

Senior Account cum Admin Executive

Full-time

Johor Bahru, Johor

Accounting / Auditing

1 week ago

Overview :

We are seeking a dynamic and experienced Senior Account cum Admin Executive to join our team. This role requires a blend of financial acumen, administrative skills, and the ability to manage multiple tasks efficiently. The ideal candidate will be detail-oriented, organized, and possess strong communication skills. This position offers an exciting opportunity to contribute to the financial health and operational efficiency of our organization.

Responsibilities :

Manage accounts payable and accounts receivable processes.
Prepare and review financial statements, reports, and budgets.
Ensure compliance with financial regulations and company policies.
Maintain accurate and up-to-date financial records.
Prepare monthly, quarterly, and annual financial statements for management review.
Assist in the preparation of financial forecasts and projections.
Oversee office administrative tasks, including managing schedules, correspondence, and supplies.
Coordinate meetings, conferences, and travel arrangements.
Assist in HR-related tasks such as onboarding, record-keeping.
Maintain and update company databases and filing systems.
Handle general office duties and provide support to team members as needed.
Liaise with internal teams, external vendors, and clients to address financial and administrative needs.
Communicate effectively with stakeholders to ensure timely and accurate information exchange.
Collaborate with colleagues to streamline processes and improve operational efficiency.
Serve as a resource for financial and administrative inquiries, providing guidance and support as required.

Qualifications :

Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5 or Bachelor's degree in Accounting, Finance, Business Administration, or related field.
Proven experience (3 years++) in accounting and administrative roles, preferably in a similar capacity.
Strong analytical skills and attention to detail.
Excellent organizational and time management abilities.
Ability to prioritize tasks and work effectively under pressure.
Excellent interpersonal and communication skills.
Familiarity with relevant financial regulations and compliance standards.
Certification such as CPA (Certified Public Accountant) or ACCA (Association of Chartered Certified Accountants) is a plus.