Events & Logistic Support Coordinator

Philippine Dragon Media Network (菲龙网 Fei Long Wang)

Job Type   /   Job Level

Full-time   /   Junior Executive

Company Location

Philippines

Key Responsibilities

Event Logistics & Support
Assist in the setup/ ingress and teardown/ egress of events, staging, and on-site equipment
Coordinate deliveries, inventory movement, and logistics tracking
Ensure event assets and equipment are properly secured, labeled, and transported
Support venue preparation, supplier coordination, and loading/unloading of materials
Project Assistance
Support project managers and event leads in administrative and physical event execution
Attend meetings or venue oculars when needed and provide post-meeting summaries
Document event processes(e.g., setup photos, checklists, logistic reports)
Liquidation reports/ Post report
Supplier & Vendor Coordination
Assist in sourcing suppliers for event needs (e.g., printing, fabrication, logistics, rentals, etc.)
Follow up with suppliers on production and delivery timelines and report to event lead
Assist in booking logistics-related services such as van rentals, transport, manpower, etc.
Maintain a basic tracker of vendor contact details, rates, and reliability
Manpower Sourcing & Management
Help source, recruit, and coordinate outsourced manpower such as volunteers, event PAs, and on ground crew
Assist in briefing, assigning tasks, and monitoring performance of support staff during event days
Maintain a roster of reliable freelancers and volunteers for future use
Internal Support
Ensure warehouse or storage areas are organized and up to date
Help manage event material inventory and flag low stocks to the team
Support general office/event errands as needed
Support in procurement for event needs
Other Duties
Perform other related tasks or assignments as required by the management and project needs

Qualifications

Education: Bachelor's Degree in Hospitality Management, Tourism, Marketing, Communication, or a related field.
Proven Experience: Minimum 2 years of experience in event coordination or a related field
Supplier Network: Established relationships with a variety of event suppliers and vendors
Production Knowledge: Understanding of event production elements, including lighting, sound, and staging
PR Skills: Ability to generate positive media coverage and manage public relations for events
Communication & Coordination: Excellent communication and organizational skills, with the ability to multitask and prioritize effectively
Problem-Solving Skills: Ability to think critically and resolve issues calmly and efficiently
Independent & Resourceful: A self-starter who can take initiative and complete tasks with minimal supervision

Bonus Skills

Leadership Potential: Demonstrated ability to motivate and guide others
Creative Flair: A knack for bringing fresh and innovative ideas to the table
Tech Savviness: Proficiency in event management software and online tools

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Events & Logistic Support Coordinator

Philippine Dragon Media Network (菲龙网 Fei Long Wang)

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