Job Summary
KDCI Outsourcing is seeking a reliable and highly organized Administrative Assistant to support daily operational, Finance, HR, and IT coordination activities. This role is responsible for administrative support, purchasing coordination, handling bank-related errands, and coordinating government document submissions and follow-ups, as well as maintaining accurate documentation and internal communication. The ideal candidate is detail-oriented, proactive, and capable of managing multiple administrative tasks while supporting cross-functional teams in a fast-paced environment.
Key Responsibilities
- Provide general administrative support, including documentation and coordination.
- Manage purchasing requests and coordination for Finance, HR, and IT needs, including equipment, software, and supplies.
- Track purchase requests, approvals, deliveries, and maintain procurement records.
- Coordinate with vendors and internal stakeholders for purchasing and administrative needs.
- Handle bank-related errands and coordinate government document submissions and follow-ups.
- Support Finance, HR, and IT administrative tasks such as document preparation, tracking, and internal coordination.
- Assist IT teams with administrative coordination related to tools, access, and asset tracking.
- Ensure accurate filing and documentation of administrative and operational records.
- Communicate clearly with internal teams to follow up on requests, deadlines, and status updates.
Job Requirements
- At least 3–4 years of experience in administrative support, office administration, or a related role.
- Experience handling purchasing or procurement coordination for Finance, HR, or IT functions.
- Exposure to bank-related errands and government document coordination.
- Strong organizational skills and high attention to detail.
- Ability to manage multiple tasks and prioritize effectively.
- Good written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook); Microsoft Teams is a plus.
- Comfortable coordinating with Finance, HR, IT, vendors, and external offices.
- Ability to work independently while collaborating with internal teams.
- Reliable, proactive, and deadline-driven.
