Total 6 Temporary job vacancies

1. General Admin Function

• Document Management System - managing, maintaining and updating proper documentations and reports filing
• Able to locate key suppliers, negotiating within the company’s allocated budget and making sure their materials and products meet the company's specifications
• Ensure that meeting rooms and front office area are neatly arranged, clean and tidy
• To liaise with Tea-Lady in preparing or serving beverages for any meetings efficiently

2. Communication and Correspondence Services

• To assist in the task related to the maintenance of key phone system i.e. new telephone line application, adding extension line/number etc.
• Responsible in monitoring of all incoming and outgoing mails and ensuring the distribution of the mails are in timely manner
• To update / prepare monthly Administration duty roster
• To produce professional-quality reports, presentations and briefs
• High level of verbal and written communications skills i.e. memo, circular
  Able to record/minute down conversations and decisions that are made over the course of a meeting
• Able to write memorandum approvals (document businesses use to communicate an announcement or notification)
• Able to draft internal circulars (To circulate memorandums/notifications/information for internal employees)

3. Front Desk Administration (In the absence of Receptionist)

• Attending internal and external calls promptly and efficiently at all times. To take down messages if the respective person is not around or on leave
• Attending suppliers and visitors as and when required
• Inform the respective department or person on arrival of the expected guests. No delay and be responsive
• To assist in monitoring the security of the Company by monitoring the access of the visitors

4. Others

• To undertake ad-hoc functions such as involve in company’s events (Training program, lecture series, company special event etc.)
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
• Perform other work related to clerical and administrative and simple analytics as assigned
• Any other task with regard to administration as requested by the management and the department Personnel from time to time

5. Requirement

• Bachelor Degree in Administration or related fields
• Good communication skills in English and Bahasa for both written and oral
• Pleasant personality
• Highly motivated and good teamwork
• MS Office and other computer-aided software’s
• Able to work independently
• Mature, punctual and disciplined individual, taking his job and responsibility seriously
• Reliable, hardworking and able to take and carry out instruction
• At least 3 years working experience and corporate office exposure is an advantage
• Proficient in MS Office Applications, i.e. Word, Excel, PowerPoint and Outlook

Perks & Benefits

• Personal leave
• Competitive benefits

PURPOSE OF THIS JOB

Be an enthusiastic, proactive person to initiate, support and execute designated duties, a team player with a pleasant personality to establish good working relationships with internal and external parties, able to work independently and resourceful in delivering the Tenant Management & Admin tasks effectively and efficiently.

JOB RESPONSIBILITIES: 

• Responsible for administrative works, document systemization and upkeep.
• Maintain reports files and records.
• To assist the Tenant Management team as and when it deems necessary.
• To perform any ad hoc task from the superior from time to time.
• To perform any data entry.
• To assist in preparing report.
• As and when required by the Management and any relevant Ad-Hoc / Admin Task.

REQUIREMENT FOR THE JOB

Qualifications

•  At least SPM/STPM OR Diploma Holder
•  Relevant training or courses that related to administrative course, ie office management, etc
•  Possess at least 1 or 2 years’ experience in administrative work
  

Motivation

• Passionate to try out something new
• Result oriented
• Creative and open-minded approach
• Ability to work under pressure and to meet deadlines
• Desire for continuous improvement and growth

Knowledge

• Min 1 year of working experience
• Proactive, Independent, team player, organized, ability to work under pressure and to meet deadline in multi-tasking environment.
• Ability to work in a challenging, fast-paced and energizing environment while consistently producing collateral and support material of exceptional quality with minimal supervision.
• Creative, resourceful, and commercial awareness.
• Proficient with MS Words, Excel, PowerPoint & other office applications.

Capabilities

• Teamwork & Togetherness: Collaborate with colleagues, across departments and functions. Contribute to a positive and inclusive climate. Recognise the value of people with different skills, cultures, and backgrounds. Support and help colleagues.
• Passion & Commitment: Enthusiastic and result-driven, one who has a give-their-best attitude. Focus on what adds value for the customers. Follow through on commitments. Adapt to a changing environment.
• Common Sense & Simplicity: Curious to learn and try new things and inspires other to do the same. Communicate clearly and effectively. Take responsibility to understand expectations and goals for my role. Take responsibility to understand the direction of my organisation.
• Daring to be Different: Thinks out-of-the-box. Challenge existing ways of doing things. Take responsibility to contribute to marketing objectives and business goals. Take initiatives and try new ideas without fear to failure. Use mistakes as opportunities for development and improvement.
• Integrity: Accountable and honest. Open to giving and receiving feedback. Establish trustful relationships. Show empathy towards others.
• Leadership by Example: Show MyTOWNKL values through behaviours and actions. Open, straightforward, and reliable with others. Handle challenging situations and make decisions using MyTOWNKL values for guidance. Take responsibility for own actions and mistakes.

PERKS & BENEFITS:

• Free season parking
• Outpatient Specialist RM 2,000 per annum
• Medical insurance (self only)
• Flexible benefit of RM 450 for Dental & optical (after confirmation of probation)
• Yearly health screening RM 150 (after confirmation of probation)
• Subsidized meal (Ikea Co-workers Café)
• 15% Ikea discount card
• Performance bonus
• Nearby public transport
• Flexible working hours
• Regular team activities
• Company trips
• Annual leave
• Personal development opportunities

At Konica Minolta, our Mission is to be the ideal business partner of choice in Office Business and IT Services solutions. Through collaboration between our colleagues, partners and customers, we strive to enrich the society through constant innovation and development of solution driven tools.

Job Responsibilities:

• To install and configure computer hardware operating systems and applications 
• To monitor and maintain computer systems and networks
• To communicate with users through a series of actions, either face-to- face or over the telephone, to help set up systems or resolve issues
• To troubleshoot system and network problems and diagnosing and solving hardware or software faults
• To adhere to MIS compliance processes for IT related request. 

Job Requirement:

• Candidate should possess a Diploma / Advanced Diploma or equivalent in Computer Science / Information Technology
• Preferably at least 1 year of related working experience.
• Preferably Non-Executive specializing in Information Technology or equivalent.
• Good communication skills in English,Malay language for both spoken and written
• 1 Temporary positions available

If this role sounds like the opportunity you are looking for, don't hesitate to apply and let us discuss further!

[NOTE] We regret to inform that only shortlisted candidates will be reached out. If you were not shortlisted, we encourage you to have a look at other vacancies in Konica Minolta!

Job Requirement:

• Candidate should possess a Primary / Secondary School, Diploma / Advanced Diploma or equivalent in All Services Field,Business Studies / Administration / Management,Mass Communications
• Preferably Intern specializing in Customer Service or equivalent.
• Fresh graduates are encouraged to apply
• Good communication skills in Chinese,Mandarin,English,Malay language for both spoken and written
• 1 undefined positions available

At Konica Minolta, our Mission is to be the ideal business partner of choice in Office Business and IT Services solutions. Through collaboration between our colleagues, partners and customers, we strive to enrich the society through constant innovation and development of solution driven tools.

Job Responsibilities:

• Responsible for managing the sales orders, returns and domestic stock transfer process for accuracy and completeness.
• To liaise with sales and cross function departments for sales coordination and operational activities.
• To process and coordinate sales order from initial order receipt until final delivery, verification of documents and invoices. 
• To keep track and monitor of order status at all times to ensure order accuracy and on time delivery with high service level.
• Initiate, develop and carry out complete sales ordering procedures, documentation or any internal procedure which is in compliance with company quality systems.
• Manage and resolve internal / external queries relating to order status and customer account issues.
• Handle customer enquiries and complaints with urgency, immediately refer issues / decision requiring higher-level discussion or approvals to relevant personnel while maintaining customer’s satisfaction.

Job Requirement:

• Candidate should possess a Diploma / Advanced Diploma, Bachelor Degree or equivalent in Business Studies / Administration / Management
• Preferably at least 1 year of related working experience.
• Temporary 4 months contract positions available.

If this role sounds like the opportunity you are looking for, don't hesitate to apply and let us discuss further!

• [NOTE] We regret to inform that only shortlisted candidates will be reached out. If you were not shortlisted, we encourage you to have a look at other vacancies in Konica Minolta!

Job Requirement:

• Candidate should possess a Bachelor Degree or equivalent in All Others Field
• Preferably Intern specializing in Administrative / Clerical or equivalent.
• Fresh graduates are encouraged to apply
• Required spoken language(s): English,Malay.
• Required written language(s): .
• 1 undefined positions available