Total 69 Senior Executive level Administrative / Clerical job vacancies in George Town

This role entails providing comprehensive Office and HR administration functions. The role reports to the HR Manager and involves various tasks and responsibilities to ensure the smooth functioning of daily office operations and supporting overall business efficiency.

Key responsibilities include:

Office Administrative Support

• Provide full spectrum of general administrative support to the HR and Admin department, including but not limited to office and facilities maintenance and handling mail, coordinating vendors of all external vendors.
• Update and maintenance proper filing system to ensure documents are traceable in an efficient manner
• Assist in scheduling meetings and coordinating HR-related events or activities.

Employee Onboarding and Offboarding

• Facilitate the onboarding process for new hires, including preparing employment contracts and new hire orientation materials.
• Ensure all necessary documentation and forms are completed accurately and filed appropriately.
• Process employee offboarding procedures, including conducting exit interviews and updating employee records accordingly.
• HR Documentation and Administration
• Maintain and update employee records, including personal information, attendance records, and leave balances into our HRIS system
• Ensure compliance with data protection regulations and maintain confidentiality of employee information.
• Assist in the preparation of HR reports and documentation as required.
• Assist employees with inquiries related to benefits such as healthcare, insurance, and leave entitlements in respective web portals
• Coordinate with relevant vendors and internal stakeholders to administer employee benefits effectively.

Requirements:

• Diploma or Degree in Human Resources Management or related field is preferred.
• Minimum of 1 year of experience in HR administration or related field, preferably with HRIS experience
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Ability to maintain confidentiality and handle sensitive information with discretion.

We are looking for a Temp Executive (General Admin) on a contract basis (May 2024 - Mar 2025) to support the Dept of Student Development. Submit your application now!

As Singapore’s first polytechnic, Singapore Polytechnic (SP) prides ourselves in providing the best learning experience for our students in pre-employment and continuing adult education. The mission of SP is to prepare our learners to be life ready, work ready and world ready. Our vision is to be a caring community of inspired learners committed to serving with mastery.

Responsibilities:-

1. Provide administrative support to the various Sections of the Department in events and programmes

2. Assist in the fixed assets verification exercise of the Department (Oct 2024 – Mar 2025)

3. Assist in the student club mentoring work such as facilities booking, clubroom inspection, first aid training logistics, administrating LAMs, etc.

4. Undertake any ad-hoc duties as assigned

Requirements:-

· At least a tertiary education (in any discipline). Fresh graduates are encouraged to apply

· Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)

· Good verbal and written communication skills

· Organized, detailed-oriented, versatile and good interpersonal skills

Possess initiative with ability to multi-task and able to work independently with a proactive & positive attitude and minimal supervision

Working Hours

Mon - Thur 8.30am-6.00pm

Fri 8.30am-5.30pm

Renumeration

$2,300 per month

We are looking for a Temp Executive - WFL, Sports and Overseas Programme and Student Club Admin on a contract basis (May 2024 - Mar 2025) to support the Dept of Student Development. Submit your application now!

As Singapore’s first polytechnic, Singapore Polytechnic (SP) prides ourselves in providing the best learning experience for our students in pre-employment and continuing adult education. The mission of SP is to prepare our learners to be life ready, work ready and world ready. Our vision is to be a caring community of inspired learners committed to serving with mastery.

Responsibilities:-

1. Support the Wellness for Life module in administrative functions such as preparing class lists, verifying indemnity submissions, handling email inquiries promptly, coordinating logistics for lessons, managing daily operations including attendance, and assisting with various administrative tasks.

2. Support Sports by coordinating sign-ups, attendance, logistics, manage sports events and competitions, and assist with various other administrative tasks.

3. Support Overseas Programmes by coordinating facility bookings, transportation, and catering, managing inbound groups, and handling other administrative tasks.

4. Assist in the student club administration work such as facilities booking, clubroom inspection, first aid training logistics, administrating LAMs, etc.

Undertake any ad-hoc duties as assigned

Requirements:-

· At least a tertiary education (in any discipline). Fresh graduates are encouraged to apply

· Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)

· Good verbal and written communication skills

· Organized, detailed-oriented, versatile and good interpersonal skills

· Possess initiative with ability to multi-task and able to work independently with a proactive & positive attitude and minimal supervision

Working Hours

Mon - Thur 8.30am-6.00pm

Fri 8.30am-5.30pm

Renumeration

$2,300 per month

1) HR and Administration duty.

a) Payroll processing; including salary, bonus, expense claim computation and processing, CPF submission, SDF computation, payment process…etc.

b) HR administration including of keeping track of attendance, leave, employee records…etc.

c) Administration and enrolment of staffs insurance .

d) Work permit application and have a good understanding of MOM policy.

e) In process and out process documentation and ensure a proper execution of HR policy.

f) Payable and Accounts Receivable not limiting to invoice processing.etc.

2) Strategy duties

a) Assist in staff’s performance evaluation administration.

b) Involved in resources management, on-going recruitment through advertisement and working closely with education institution.

c) Develop a recruitment and talent development strategic in line with Pulley Ascent Business requirements.

Job Requirements:

1) At least 1 year work experience of related job scope

2) Diploma / higher NITEC

3) Basic Accounting Knowledge

4) Good working knowledge of MS office not limiting to Excel, Word.

Company Overview

SkyLab is a cloud service platform company revolutionizing the way data, content, applications, and workloads are managed across hybrid environments from Data Center, Private Cloud, Public Cloud and On-premise Edge.

Our cloud service platform FusionFlow™ has been deployed by major service providers globally to power state-of-the-art services such as GPUaaS, BMaaS, AIaaS, XaaS and more, enabling cutting-edge applications, services, and workloads across hybrid environments.

Job Description

We are seeking a highly motivated Finance & Admin Executive to join our team. This is an excellent opportunity for a finance professional looking to be part of a growing company. You will play a crucial role in managing and maintaining the financial records and transactions of the company as well as the chance to gain hands-on experience with partial or full sets of accounts.

Job Responsibilities

• Support daily activities of Finance & Operations
• Create purchase order, delivery order, sales order, tax invoices and other documents
• Manage daily accounts functions like Accounts Receivable (AR), Accounts Payable (AP) and reconciliation
• Prepare monthly schedules, review of customer SOA and AP aging
• Handle meeting and travel arrangements, business visa applications and staff claim submission
• Perform filing/archive/sorting of operation related documents
• Assist in month end closing and related financial matters
• Coordinating and collaborating with other teams, including HR/project teams as required
• Undertake assignments as and when required

Job Requirements

• Diploma / Degree in Accounting, Business Administration, or related disciplines
• Knowledge of XERO accounting system will be a plus
• Proficiency in Microsoft Office
• Good verbal and written communication skills, enabling effective collaboration with team members
• Adaptable and thrive in dynamic, results-oriented environments, able to deliver under pressure
• Capable of working independently on tasks and projects, while also being a team player who can contribute effectively to group initiatives and goal

Interested applicants, please submit your resume online via APPLY NOW.

(We regret that only shortlisted candidates will be notified.)

The position will report to the Corporate Financial Controller.

The roles & responsibilities of the position include but not limited to the following:-

Finance & Accounts Roles

• Handle full set of accounts in respect of entities account.
• Prepare analysis for the financial statements of the companies for management comments.
• Assist to prepare GST, income tax returns and computations and ensure timely filing to tax authority.
• Support month end closing and year-end audit process including reviewing financial statement, schedules of accounts.
• Assist to prepare monthly consolidated financial report as well as the financial reports of Mi Group and ensure timely submission.
• Assist to compile necessary financial data for quarterly reporting and ensure compliance with group requirements
• Liaise with company secretary, auditors and tax agents in respect of related matters of the companies

General Administrative Roles

• Support travel arrangement and scheduling for business trips
• Manage pantry & general office supplies, including on-time replenishment, marketing, ordering, delivery, and compile monthly report for bookkeeping purpose.
• Support day-to-day general administration of Corporate Office.
• Manage the availability/scheduling of meeting facilities.
• Support administrative arrangement and preparation for new hires.
• Support in document management for Corporate Office.
• Support in corporate events arrangement.

Requirements:

• Degree/ACCA and above
• At least 2 years of experience managing full sets of accounts
• Able to perform the full spectrum of accounting duties independently
• Able to manage stress and meet necessary deadlines
• Self motivated with a can do attitude important
• Proficient in Microsoft Word, Excel
• Able to speak & read Chinese

Guidelines for Applicants:

You may apply thru Mycareers Future or email to hr@mi-technovation.com

Job Description

You will be hired for this role to perform Radio ads scheduling; Radio and TV ads vetting; craft effective messaging that resonates with the listeners and drives business results. You will also needs to conduct edits and revisions to ensure accuracy and clarity of the commercial messages that are broadcasted. Other duties include safeguarding the quality of each commercial broadcasted and ensure that the audio files are uploaded on zetta to be smoothly transmitted on air.

Responsibilities

• Radio Ads scheduling
• Oversee copy instructions (versions of commercials to air/rotate on English and Indian stations
• Vet scripts and commercials produced by clients, to ensure compliance with IMDA and SCAP guidelines
• Access ASPERA to retrieve links for materials to upload on ZETTA
• Attach media (commercial/trailer cart numbers) to AQUIRA
• Create innovative ideas for radio commercials and express the ideas as well-written Tamil scripts
• Produce the commercials by recommending music, sound effects and voice-overs
• Direct the voice-overs to deliver their lines in the desired tone and manner
• Translate scripts from English to Tamil, and exercise initiative to create original Tamil scripts when the English scripts cannot be literally translated
• Access CDS to input data/details - for Creative Services team to bill clients for the production, update production data such as VO talents and freelancer detail for performance fees.
• Coordinate with Creative Service team on Tamil commercial production before commissioning to freelancer. Ensure final materials are available 1 working day before airdate.

Qualifications

• A Level or Diploma in any discipline
• Min 2 years of work experience in media, advertising or related industries
• Able to multi-task and work independently
• Good command of English and proficiency in Tamil language is required as you will be working with Radio and TV advertisements in English and Tamil language

Responsibilities:

· Assist student’s admission process

· Involve in administration work

· Student Enrolment Follow ups Action

· Student Management

· Other ad-hoc duties as required by HOD

Requirements:

· Diploma or above

· Self-motivated, highly organized and resourceful

· Positive work attitude, willing to learn, meticulous and able to multi-task

· Proficient in English(both and written and spoken)

· Preferably with relevant experience in education industry

· Excellent organizational and judgment skill to prioritize work

· Good team player

Job Descriptions:

1. As the Executive Assistant, oversee all work or personal matters pertaining to the Chairman and CEO with efficiency and promptness.
2. Organize and synchronize meetings, appointments, and events for the Chairman and CEO.
3. Coordinate comprehensive travel and accommodation arrangements for the Chairman and CEO as well as other company representatives.
4. Screen incoming calls, emails, and office visitors, managing all correspondence adeptly.
5. Prepare facilities for scheduled events, including arranging refreshments when necessary.
6. Handle the procurement of office supplies, oversee mail, and courier services, and serve as the primary liaison with the facilities management of the office building regarding any office-related issues.
7. Assume responsibility for all administrative and office-related affairs.
8. Document minutes for weekly office meetings, ensuring accurate and concise records.
9. Assist in the coordination of all company events, such as birthday celebrations, staff gatherings, and company dinners.
10. Fulfill any additional responsibilities as delegated by HR Manager and management.

Requirements:

1. Possess at least a Diploma in Business Administration or any field.
2. Demonstrate 1-3 years of secretarial or personal assistant working experience, ideally within a leadership or senior management context.
3. Meticulous and detail is essential.
4. Proficiency in spoken and written Chinese, English, and Bahasa Malaysia is beneficial for effective communication and document translation purposes.
5. Maintain professionalism, exceptional organization, and time management skills while upholding strict confidentiality and handling sensitive information discreetly.
6. Show proficiency in both independent work and teamwork, being proactive and detail-oriented. Be adaptable to changing priorities and schedules..
7. Proficient in MS Office applications; Words, Excel and PowerPoint.

We are looking for a motivated and detail-oriented Human Resource Executive to join our team, specializing in recruitment and office administration. The ideal candidate will play a crucial role in talent acquisition, ensuring a seamless recruitment process, and managing various administrative tasks within the office.

Job Responsibilities:

Recruitment:

Talent Acquisition:

Collaborate with department heads to identify staffing needs and create job descriptions.

Conduct comprehensive recruitment processes, including sourcing, screening, interviewing, and selecting qualified candidates.

Candidate Management:

Build and maintain a pipeline of potential candidates for various positions.

Coordinate and schedule interviews, assessments, and other stages of the recruitment process.

Onboarding:

Facilitate the onboarding process for new hires, ensuring a smooth transition into the organization.

Conduct orientation sessions to familiarize new employees with company policies and culture.

Employer Branding:

Contribute to the development and execution of employer branding strategies.

Represent the organization at job fairs, industry events, and other recruitment-related activities.

Office Administration:

Administrative Support:

Manage day-to-day administrative tasks, including handling correspondence, maintaining records, and organizing office documentation.

Assist in the development and implementation of office policies and procedures.

Facility Management:

Oversee office facilities and coordinate maintenance activities.

Ensure a clean, safe, and organized working environment for all employees.

Vendor Coordination:

Liaise with vendors for office supplies, equipment, and services.

Negotiate contracts and agreements to ensure cost-effectiveness.

Qualifications:

Bachelor's degree in Human Resources, Business Administration, or related field.

Proven experience in recruitment and office administration roles.

Familiarity with applicant tracking systems and HR software.

Strong interpersonal and communication skills.

Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.

Knowledge of labor laws and regulations.

If you are a dynamic HR professional with a focus on recruitment and office administration, and you are passionate about fostering a positive workplace culture, we invite you to apply for the Human Resource Executive position and contribute to the growth and success of our organization.

Job Responsibilities:

· Provide general administrative support to the office, handle general services and office facilities management.

· Coordinate corporate secretarial related matters.

· Ensure safe and clean office environment, office seating arrangement etc.

· Handle stationery and pantry supplies, collect mails, manage incoming and outgoing mail, etc.

· Arrange local and overseas courier shipments.

· Preparation of expense reports, including collation and submission.

· Assist with business travel bookings and visa applications, when required.

· Welcome/ receive guests and attend to guests when required.

· Attend to all calls promptly, forward and take messages politely.

· Arrange meetings, appointments, claims and other admin related matters for management.

· Assist in checking and process Contractors’ Attendance Timesheet, invoice and relevant documents.

· Assist in checking staff leave application, staff claim, etc.

· Assist in recruitment process, coordinate & interview arrangements.

· Assist in Internships, Contract for Service, letters and other documentations.

· To handle ad hoc HR/administrative project as assigned.

· Any other duties as assigned by superior.

Requirements and skills:

• Candidate must possess at least Diploma in Business Studies/Administration/Management or equivalent.
• At least 1 year of working experience in the related field, fresh graduate is welcome.
• Proficient in Microsoft Office (Microsoft Word, Excel and PowerPoint) applications.
• Good working attitude, integrity, communication skills, interpersonal skills.
• Responsible, independent, team player, initiative and well organised.

Role & Responsibilities:

Major role (Accounting)

• Ensure accuracy and timely execution of daily operational and transactional accounting
• process sales quotation, sales order, delivery order and invoicing
• review, check approval process for purchase orders with guided SOP
• ensure timely accounts receivable (sales collection)
• maintain and process accounts payable (matching PO / Invoices)
• process inter-companies’ billings
• update of Bills of Materials (BOM)
• update monthly trade debtors aging listings and follow up on outstanding receivables
• process banking documentations & transactions and monthly bank reconciliation
• ensure up-to-date postings of general ledger accounting
• preparation of monthly cash-flow statement
• maintain up-to-date fixed assets schedule
• assist in quarterly and year-end accounting functions : preparation of GST reports, inventory reports, stock-take audit, year-end audit schedules, financial reports, taxation.

Minor role (Admin)

• assist to log in customers’ request and complaints in SAP system and liaise with Application & Sales team to resolve issues on-time
• assist to submit Product Incident Report to management and suppliers
• monitor customer service contract
• assist in standard logistics operation
• submission of government claims disbursement (child-care leave, maternity leave, grant-support claims)
• office / HR admin duties (courier / stationery / pantry / staff welfare activities)

Requirements:

• Diploma in Finance / Accountancy or equivalent qualifications
• A minimum of 3 years of relevant experience in Finance and Accounting function
• Proficient in Microsoft Excel and experience in SAP B1software is a strong advantage
• An independent, meticulous individual with good interpersonal and analytical skills
• Singaporean/PR are welcome to apply

General Administrative Support

· To provide smooth and efficient general administration support to Corporate Office to cope with the business needs.

· Ensure professionalism in handling and greeting of visitors/investors.

· Monitor the utilization of meeting facility available at the meeting rooms to ensure on-time replenishment of meeting room supplies.

· Support travel arrangement and scheduling for managers’ business trips, etc., that includes but not limited to the travelling (flight ticket booking), accommodation reservation, visa application, insurance coverage, transportation arrangement, travel advance request, claims submission and verification etc.

· Arrangement of ground transportation on any pick-up/sending of visitors and guest with appropriate planning.

· Handling of new hire administrative arrangement and preparation, e.g. work with Department Head on seating arrangement, phone extension, readiness of well-equipped workstation with stationeries, employee’s identification badge, name plate & name card printing, car park sticker/smart card, uniform distribution, etc.

· Manage general office supplies including negotiating price, ordering, delivery, and prepare report and analysis.

· Updating of employee’s master contact list and any business contact list.

· Assist the mangers in ad-hoc duties as and when needed.

Corporate Office Support

· Arrangement for board meeting/AGM/Investors’ Briefing, e.g. welcoming arrangements, meals preparation, etc.

· Arrangement for business-related meeting/visit, e.g. booking of meeting room, restaurant reservation etc.

· Travel management for CEO & Board Members, e.g. flight ticket, hotel accommodation, ground transport arrangement, calendar scheduling etc.

· Assist CEO in Secretarial related matters as needed.

· Assist in document management for Corporate Office, e.g. document control for Corporate Legal Department, etc.

· Coordinate all types of Corporate events, e.g. event venue booking, program planning etc.

· Coordinate necessary Investor relations related events.

· Other ad-hoc duties assigned by the managers from time to time.

Requirements

·Diploma or relevant qualifications.

·Good knowledge of MS Office - Excel and PowerPoint

·Strong interpersonal communication (both written and verbal) in Mandarin and English in order to cater to associates and teamwork skills

·Good communication and interpersonal skill

·Ability to work independently and meet tight datelines

Please apply thru mycareersfuture or emails to hr@mi-technovation.com

Job Description:

• Perfom daily administrative duties and general office adminitration.

• Keep employee attendance and leave records up to date

• Work pass management:application,renewal ,cancellation

• Filling of HR documents

• Assist in recruitment activities including sourcing of candidates & interviewing

• Flight ticket and hotel booking for business travels

• Processing of invoice, quotation, purchase order and delivery order to customers

• Any other HR & GA functions as needed

Job Requirement:

• Diploma in Human Resources or related majors

• At least 2 years of HR & Admin experience, preferably within a MNC environment

• Excellent interpersonal and communication skills

• Initiative and willing to learn

• Strong client focus and proven ability to build strong relationships with key stakeholders

• Ability to manage and meet multiple deadlines within a fast-paced environment

• Strong team orientation

• Detail-oriented and meticulous

Work Location:

30 Pasir Panjang Road #07-32 Mapletree Business City Singapore 117440.

Working Hours:

8.30am - 5.30pm, Monday to Friday

For interested applicants, please apply this position via "Apply Now" button or send the resume to hr.slsg@samsung.com.

Ailytics is Singapore's leading video analytics solution provider that helps construction companies create a safe and productive workspace to minimize risk and improve productivity across all of their facility footprints.

At Ailytics, we believe that workplace safety and productivity are non-negotiable and can be easily improved with the adoption of the right technology. Using the latest breakthroughs in AI, we empower the workplace to have 24/7 monitoring of their operations, receive real-time violation notification, and optimize their operational bottlenecks, resulting in up to 25% reduction of the human and economic cost of workspaces.

We are looking for someone detail-oriented, a creative thinker with a knack for managing administrative tasks and financial responsibilities. In this role, you'll be instrumental in handling various administrative functions, managing accounts, issuing quotes, overseeing collections, and potentially assisting with marketing initiatives. If you thrive in a fast-paced environment and are passionate about contributing to the success of a growing company, we want to hear from you.

Responsibilities

• Administrative Duties:
  • Manage day-to-day administrative tasks including answering phones, responding to emails, and maintaining office supplies.
  • Coordinate appointments, meetings, and travel arrangements for team members.
  • Assist with document preparation, filing, and data entry tasks as needed.
• Bookkeeping and Financial Management:
  • Maintain accurate financial records using accounting software.
  • Prepare invoices, quotes, purchase orders, and expense reports.
  • Monitor accounts payable and receivable, ensuring timely collections and payments.
  • Assist in budget planning and financial reporting activities.
• Quoting and Proposal Management:
  • Develop and issue quotes and proposals to clients based on project requirements.
  • Ensure accuracy and completeness of quotes, adhering to company pricing guidelines.
• Collections:
  • Follow up with clients on outstanding invoices and payments.
  • Implement effective collection strategies to minimize overdue accounts.
• Marketing Support:
  • Collaborate with the marketing team to develop creative content for promotional materials, social media, and marketing campaigns.
  • Assist in organizing marketing events, trade shows, and other promotional activities.

Requirements

• Proven experience in administrative roles, preferably in a startup or small business environment.
• Strong proficiency in bookkeeping and financial management, with knowledge of accounting principles and software (e.g., QuickBooks, Xero).
• Experience handling GST and grant processing.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Attention to detail and accuracy in all work activities.
• Effective communication skills, both written and verbal.
• Creativity and innovative thinking to contribute to marketing initiatives.
• Ability to work independently and collaborate effectively within a team.