Total 26 secretary job vacancies in Johor Bahru JHR

Company Secretary and Company Secretarial Assistant (Masai) 

1. Company Secretary: 
We are seeking a qualified and experienced individual to join our team as a Company 
Secretary. The ideal candidate should possess MAICSA/ICSA/SSM qualifications with a minimum of 2-3 years of relevant experience in Company Secretarial practices. Proficiency in the Companies Act 2016 and knowledge of other regulatory laws and guidelines are essential. 

Job Responsibilities: 

• Prepare board resolutions, minutes, notices and other corporate secretarial documents.
• Complete the Annual Return via MBRS system.
• Ensure proper and timely filing of statutory forms/returns to SSM.
• Monitor and maintain properly updated statutory records/registers.
• Assist and submit applications for the incorporation of companies, setting up of business, and striking off.
• Handle shares transfer, alteration of capital structure, change of company name, and draft the company's constitution.
• Maintain strong relationships and effective communication regarding all aspects of clients' issues. 

2. Company Secretarial Assistant: 
We are also welcoming applications for the role of Company Secretarial Assistant. A 
Bachelor's degree in Law, Corporate Administration, Business Studies, or equivalent is preferred. Experience is an advantage, but candidates without experience are encouraged to apply. 

Job Responsibilities:

• Provide support as an assistant to the Company Secretary.
• Handle secretarial duties with minimum supervision.
• Maintain statutory records such as minutes and the Register of Members.
• Provide administrative support in organizing Board Meetings, including preparing and disseminating notices/agendas, board papers, reports, drafting minutes, and resolutions.
• Perform daily accounting operations.
• Undertake other administrative work as directed by the Management. 

Join our dynamic team and contribute to the success of our company. Apply now to be a part of our growing organization in Masai, Johor!

We promise challenging work in a positive and comfortable environment and offer a highly competitive remuneration package, good career advancement and attractive benefits that commensurate with qualifications and experience to the successful candidates.

**Job Description**:
We are seeking a detail-oriented and organized Legal Secretary, experienced in personal injury and property damage claim, to join our team. The ideal candidate will provide administrative support to our legal team and assist in the smooth functioning of our legal operations.

**Key Responsibilities**:
- Prepare and manage legal documents using Microsoft Word and Excel
- Maintain and organize legal files and records
- Assist in scheduling appointments and managing calendars
- Communicate effectively with clients, attorneys, and other staff members
- Collaborate with team members to ensure efficient workflow
- Utilize Microsoft Office suite for various administrative tasks
- Demonstrate strong communication skills in written and verbal interactions
- Employ problem-solving skills to address issues as they arise
- Manage time effectively to meet deadlines and prioritize tasks

**Skillset**:
- Proficiency in Microsoft Word and Microsoft Excel
- Strong interpersonal skills
- Excellent communication skills
- Ability to work well in a team
- Familiarity with Microsoft Office suite
- Effective problem-solving abilities
- Strong time management skills

**Experience**:
1-3 years of experience in a similar role

**Qualifications**:
Post Secondary / Diploma in Legal Studies or related field

If you meet the qualifications and have the necessary skills and experience, we encourage you to apply for this exciting opportunity to contribute to our legal team.

Key Highlights

• Great exposure to the government sector
• Nearest MRT: Labrador Park
• Working Hours: Mon- Fri (office hours)
• Salary:  Up to $5,000 per month - commensurate based on experience
• Contract Duration: 12 months [ With completion Bonus!]

Key Responsibilities:

• Process and perform e-invoice verification and goods receipts for IT goods and services received
• Maintain updated database and records for sharing with the team
• Liaise with corporate finance team, project teams and vendors to resolve billing and invoicing issues
• Organise team bonding activities for the division
• Provide secretariat support for management meeting
• Liaise on meeting date, presentation schedule and presentation slides
• Take Notes of Meeting and liaise with the presenters to verify the Notes of Meeting taken
• Ensure that the presentation materials and relevant documents are uploaded on a timely basis
• And any other duties that may be assigned.

Key Requirements:

• Diploma/Degree in any related field.
• Knowledge is Govt Financial and Procurement procedures will be an added bonus.
• Experience in basic finance & writing minutes like will be advantage.

Interested candidates please click "Apply Now". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Venice Kang
Outsourcing Team

BGC Group Pte Ltd

Registration No.: R23117645
EA License Number: 05C3053

• Providing support to the lawyers; • Preparation of Court documents; • Updating and maintaining case files, including monitoring court timelines, and drafting of pleadings, applications, and affidavits; • Electronic filing of documents via e-litigation and general administration work, including preparing court bundles; • Keeping track of solicitor’s time records and billing; • Corresponding with clients • Maintaining calendars for meetings and Court hearings. • 1 to 2 years experience preferred

Interested applicants may send their resumes stating their current and expected salaries to: admin@centrollc.com.sg

Job Description:

• Take accurate and comprehensive notes at meeting
• Prepare weekly Sales and Project Progress reports
• Assist in preparation of proposals and presentation materials
• Coordinate events and customers engagements
• Provide excellent customer service to ensure customer satisfaction
• Maintain calendar, schedule meetings
• Travel arrangements (including visa, accommodation) and itineraries
• Submission/reimbursement of claims, administrative paperwork
• Answer phone calls and emails, handle customer queries
• Other jobs as assigned by superior from time to time

Requirements:

• Diploma or degree in business management, marketing or equivalent
• Preferable has at least 5 years of relevant experience in similar industry
• Excellent interpersonal and effective communication skills
• IT savvy (Microsoft Word, Excel, Powerpoint)
• Resourceful and responsible with strong time-management skills
• Good command of written & spoken English & Mandarin

Responsibilities:

• In charge of arranging all travel logistics, including flights and accommodation bookings, visas, and transportation.

• In charge of the schedule planning for meetings, travels and activities.

• Ensure timely itineraries, necessary travel documents, and assist with any changes or adjustments during the trip.

• Maintain and update Director’s calendar, ensuring efficient scheduling of meetings, conferences, and personal appointments. Coordinate with internal and external stakeholders to arrange meetings and resolve scheduling conflicts.

• ⁠Engage with stakeholders through various channels, including phone and zoom, to address inquiries, provide information, and resolve issues.

• Maintain strict confidentiality and interact professionally with all level of Management, staff, business partners and external parties.

• ⁠Advise Director on a high priority matter and follow up accordingly.

• Takes part in responding to the Director’s requests for review and approval.

• Manage incoming and outgoing emails, letters, and other correspondence on behalf of the Director.

• Handle sensitive and confidential information with the utmost professionalism and discretion.

• Perform various administrative tasks.

Requirements:

• Willing to travel overseas.

• Minimum of 3-5 years of experience as a personal assistant or in a similar administrative role, preferably supporting high-level executives or international business professionals.

• ⁠Excellent communication, interpersonal and time-management skills.

• Discretion and confidentiality in handling sensitive information.

• ⁠Flexibility to adapt to changing priorities.

• Experience in coordinating international travel arrangements, including visa applications and knowledge of travel logistics, is highly desirable.

• Willingness to work flexible hours.

We are a boutique law firm specialising in personal injury and property damage matter. We looking for highly motivated and experienced individual to join us.

Requirements:

* Proficiency in Microsoft Office

* Proficiency in e-Litigation

* Excellent time management and organisation skills

* Able to work independently

* Excellent written and verbal communication skills

Junior Corporate Secretary

Reports To

The Junior Client Accountant will report to the Team Leader

Job Description

1. Handle corporate secretarial matters, independently, such as preparation of resolutions/minutes for clients’ companies, online submission with ACRA, sending monthly / annual reminders to clients on filing deadline, updating of statutory registers and minute book etc;

2. Perform certain administration tasks pertaining to the clients or internal procedures;

3. Attend to auditors’ queries on behalf of clients and liaise with them in preparation for statutory audit;

4. Update client’s database electronically;

5. Scanning client’s signed documents;

6. Daily redirection of mails to clients for letters received on their behalf / notify them via email letter received;

7. Other corporate secretarial support in restructuring or adhoc assignments from time-to-time;

8. Handling client payroll records and calculate monthly salary; and

9. Any ad-hoc tasks that may be assigned from time to time.

Requirements

1. Positive work attitude with strong initiatives, strong sense of responsibility and a team player;

2. Proficient in both spoken and written English and mandarin;

3. Independent, self-motivated and possesses good interpersonal skills;

4. Proficiency in computer software; and

5. Able to work under pressure & meet deadline

What you'll do:

· Scheduling of Meetings and Appointments.

· Preparing and drafting of meeting agenda/minutes and company memos.

· Preparing and disseminating correspondence, memos and forms.

· Assist in office filing of documents.

· Assist CEO and COO on some personal matters.

· Assist and attends meeting on behalf of management.

· Manage and ensure all files/documents are organised neatly in accordance with the office system.

· Ushering of guests visiting the office.

· Greet visitors and direct them to respective meeting rooms and informing colleagues on the arrival of their visitors.

· Assist in events and festive preparation.

· Any other ad-hoc duties assigned.

What you’ll bring:

• Strong command of spoken and written English.

• Proficient with using Microsoft and Google Platform. Strong knowledge of Excel is preferred.

• Strong IT skills will be an advantage.

• Strong Admin skills are required.

• Neat and presentable.

• Able to work independently with minimum supervision.

• Positive working attitude and willingness to learn.

• Strong sense of urgency and knows how to prioritize urgent work.

• Strong commitment towards work.

Company Description:

W Architects is an established and award winning architectural practice. It has a dynamic working environment with a highly motivated workforce.

W Architects is inviting interested applicants to join us.

The Role:

Secretarial and Administrative support for office and projects.

The Requirement:

As an admin support, you will play a key role in supporting the director in maintaining diaries, arranging appointments and screening incoming calls. You will be greeting and receiving all visitors, managing mails, office supplies (such as stationery, equipments), keying in time sheets and any other ad-hoc duties.

As a project secretary, you will play an important role in supporting the project teams in project administration which includes but not limited to correspondence, filing, scheduling of meetings, preparation of payment certificates, etc.

Only shortlisted applicants will be informed.

Job Description

• Assist President in business and personal matters.

• Handle assignments delegated by President.

• Running of errands.

• Provide assistance and support to President as and when requested.

• Organise and assist with paperwork, computer information and documentation.

• Other duties as and when assigned.

Job Requirements

• Diploma or A levels or equivalent and above

• Minimum 5 years of experience as Secretary

• Presentable and high capability

• Flexible to overseas travelling

• Able to work independently, excellent interpersonal and communication skills & well organised.

Working Location:

281 Alexandra Road Singapore 159938

Remuneration:

SGD $2,700 – SGD3,200 + CPF

Responsibilities:

- Provide effective personal assistance and secretarial support to Director

- Assisting teams with daily operation and sales support

- Preparing accurate meeting presentation slides

- Compiling reports, organizing paperwork, document and e-Document information

- Calendar management and coordinate meetings and conferences

- Travel support which includes preparing itineraries etc

- Maintaining Payment Voucher and Petty cash

- Maintain good working knowledge of the industry so as to provide adequate assistance to relevant internal departments or staffs

- Recruitment duties when required

Requirements:

- Good command of spoken and written in English

- Proficient in MS Office and Canva

- Able to speak and written Mandarin and/or Bahasa Indonesia would be an advantage.

- Experience in a similar administrative role in financial services industry preferred

- Meticulous and organized

- Ability to work independently and as part of a team

- Ability to handle confidential information with discretion

- Ability to multitask and prioritize tasks effectively

Remuneration:

SGD $2,700 – SGD3,200 + CPF

Responsibilities:

- Provide effective personal assistance and secretarial support to Director

- Assisting teams with daily operation and sales support

- Preparing accurate meeting presentation slides

- Compiling reports, organizing paperwork, document and e-Document information

- Calendar management and coordinate meetings and conferences

- Travel support which includes preparing itineraries etc

- Maintaining Payment Voucher and Petty cash

- Maintain good working knowledge of the industry so as to provide adequate assistance to relevant internal departments or staffs

- Recruitment duties when required

Requirements:

- Good command of spoken and written in English

- Proficient in MS Office and Canva

- Able to speak and written Mandarin and/or Bahasa Indonesia would be an advantage.

- Experience in a similar administrative role in financial services industry preferred

- Meticulous and organized

- Ability to work independently and as part of a team

- Ability to handle confidential information with discretion

- Ability to multitask and prioritize tasks effectively

The Role

Encompasses both administration and project

The Requirement

As an admin support, you will play a key role in supporting the director in maintaining diaries, arranging appointments and screening incoming calls. You will be greeting and receiving all visitors, managing mails, office supplies (such as stationery, equipments), keying in time sheets and any other ad-hoc duties.

As a project secretary, you will play an important role in supporting the project teams in project administration which includes but not limited to correspondence, filing, scheduling of meetings, preparation of payment certificates, etc.

Job Description:

• Provide admin and secretarial support to the project team
• Support in tenders, drafts and other project related matters
• Maintain proper filing of project document
• Handle email correspondence
• Other ad-hoc duties as assigned

Job Requirement:

• Min. Diploma in Business Business Studies/Administration/Management or equivalent
• Min. 1 year of working experience preferred
• Proficient in English and Chinese language in order to converse with Chinese speaking clients
• Proficient in using MS Office
• Able to multi-task, work independently as well as in a team in a fast pace environment
• Has positive attitude, good interpersonal and communication skills
• Relevant experience in interior design industry will be advantageous