Total 312 Senior Executive secretary job vacancies in Malaysia

What you'll be doing

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Conduct research and prepare presentations or reports as assigned
• Ensure that all licenses pertinent to the organization remain current and compliant
• Assume and carry out ad-hoc projects or assignments

What you'll need

• Proven experience as executive secretary or similar administrative role
• Fresh graduates are encouraged to apply
• Proficient in MS Office
• In depth knowledge of office management as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field

Perks & Benefits

• Nearby public transport
• Casual dress code
• Regular team activities
• Personal development opportunities

Secretary general duties:

• Screening and answering calls, taking messages and handling correspondence
• Managing the daily/weekly/monthly agenda and arrange new meetings and appointments
• Preparing and disseminating correspondence, memos and forms
• Typing, preparing, filling and collating reports
• Organising and servicing meetings (producing agendas and taking minutes)
• Managing databases
• Prioritising workloads, running errands, arranging beverages for guests
• Liaising with relevant organisations and clients
• Make travel arrangements
• Printing and copying documents as needed.
• Sometimes also help with personal tasks like meal prep and light cleaning.

Non-Routine Task
Undertaking special project activities which may be assigned from time to time

Other Requirements: -

• First Grader in SPM with Diploma/Degree from a recognized institution.
• Good human Skills with pleasant personality.
• Valid driver’s license
• Strong sense of responsibility and ability to complete tasks with minimum supervision
• Proficient with Microsoft Office (Words and Excel)
• Good written and oral communication skills in English
• Proficiency in typing (utilizing all 10 fingers, and capable of typing at a speed of 50 words per minute)

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Medical insurance
• Personal development opportunities
• Panel clinic
• Staff Discount

Responsibilities 

- Multitask secretarial tasks and 

- with human resources duties is an added advantage

- Secretarial  tasks include: 

-- Organise and assist in planning appointments, board meetings,  

-- Attend to and screen phone calls received  

-- Handle confidential documents ensuring they remain secure 

-- deal with sensitive and confidential information with discretion 

-- Excellent time management and organization skills, especially the ability to prioritize and multitask 

--organise and monitoring business proposals /profiles in orderly manner for chairman before attending meeting 

-- Effective communication abilities, able to communicate with all levels of guests 

-- Managing correspondence in Bahasa Malaysia by explaining to the chairman and respond to official emails and letters 

-- Arrange travels for both corporate and personal matters (booking of tickets/accomodation /transport/visa/foreign currencies arrangement)

-- Manage personal driver promptly according to tight schedules 

-- Sort ad hoc and urgent travels matters on time 

-- perform personal errands as and when requested 

Perks & Benefits

• Nearby public transport
• Medical insurance

職責

- 多工秘書任務和

- 具有人力資源職責是一個額外的優勢

- 秘書的任務包括：

-- 組織並協助規劃任命、董事會會議、

-- 接聽並篩選收到的電話

-- 處理機密文件，確保其安全

-- 謹慎處理敏感和機密信息

-- 優秀的時間管理和組織能力，尤其是優先處理和多任務處理的能力

--在出席會議之前為主席有序地整理和監控業務提案/簡介

-- 有效的溝通能力，能與各層次的客人溝通

-- 透過向主席解釋並回覆官方電子郵件和信件來管理馬來語信件

-- 安排公司和個人的旅行（預訂機票/住宿/交通/簽證/外幣安排）

-- 根據緊張的日程及時管理私人司機

-- 按時整理臨時和緊急的出差事宜

-- 依需求執行個人事務

津貼和福利

• 附近的公共交通
• 醫療保險

你將要做什麼

• 維護高階主管議程並協助規劃任命、董事會會議、會議等。
• 參加會議並做好會議記錄
• 接聽和篩選電話並在適當時重定向它們
• 處理所有發出或收到的信件（電子郵件、信件、包裹等）並確定其優先順序
• 為高階主管安排差旅
• 處理機密文件，確保其安全
• 根據指定進行研究並準備簡報或報告
• 確保與組織相關的所有許可證保持最新且合規
• 承擔並執行臨時項目或任務

你需要什麼

• 擁有豐富擔任執行秘書或類似行政職務的經驗
• 鼓勵應屆畢業生申請
• 精通MS Office
• 深入了解辦公室管理以及相關行業的技術詞彙
• 熟悉基本研究方法與報告技術
• 優秀的組織和時間管理能力
• 優秀的溝通和談判能力
• 誠信和保密
• 工商管理或相關領域學位

津貼和福利

• 附近的公共交通
• 休閒著裝要求
• 定期團隊活動
• 個人發展機會

Secretary general duties:

• Screening and answering calls, taking messages and handling correspondence
• Managing the daily/weekly/monthly agenda and arrange new meetings and appointments
• Preparing and disseminating correspondence, memos and forms
• Typing, preparing, filling and collating reports
• Organising and servicing meetings (producing agendas and taking minutes)
• Managing databases
• Prioritising workloads, running errands, arranging beverages for guests
• Liaising with relevant organisations and clients
• Make travel arrangements
• Printing and copying documents as needed.
• Sometimes also help with personal tasks like meal prep and light cleaning.

Non-Routine Task
Undertaking special project activities which may be assigned from time to time

Other Requirements: -

• First Grader in SPM with Diploma/Degree from a recognized institution.
• Good human Skills with pleasant personality.
• Valid driver’s license
• Strong sense of responsibility and ability to complete tasks with minimum supervision
• Proficient with Microsoft Office (Words and Excel)
• Good written and oral communication skills in English
• Proficiency in typing (utilizing all 10 fingers, and capable of typing at a speed of 50 words per minute)

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Medical insurance
• Personal development opportunities
• Panel clinic
• Staff Discount

秘書長職責：

• 篩選和接聽電話、接收訊息和處理信件
• 管理每日/每週/每月議程並安排新的會議和約會
• 準備和傳播信件、備忘錄和表格
• 打字、準備、填寫及整理報告
• 組織和服務會議（制定議程和記錄會議記錄）
• 管理資料庫
• 確定工作負荷的優先順序、跑腿、為客人安排飲料
• 與相關組織和客戶聯絡
• 安排旅行
• 根據需要列印和影印文件。
• 有時還幫助完成個人任務，例如準備膳食和簡單的清潔。

非常規任務
進行可能不時分配的特殊專案活動

其他需求： -

• SPM一年級學生，擁有認可機構的文憑/學位。
• 良好的人際交往能力和愉快的性格。
• 有效的駕駛執照
• 強烈的責任感和在最少監督下完成任務的能力
• 精通 Microsoft Office（Words 和 Excel）
• 良好的英語書面和口頭溝通能力
• 熟練打字（使用全部 10 根手指，能夠以每分鐘 50 個字的速度打字）

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 休閒著裝要求
• 醫療保險
• 個人發展機會
• 專案診所
• 員工折扣

秘書長職責：

• 篩選和接聽電話、接收訊息和處理信件
• 管理每日/每週/每月議程並安排新的會議和約會
• 準備和傳播信件、備忘錄和表格
• 打字、準備、填寫及整理報告
• 組織和服務會議（制定議程和記錄會議記錄）
• 管理資料庫
• 確定工作負荷的優先順序、跑腿、為客人安排飲料
• 與相關組織和客戶聯絡
• 安排旅行
• 根據需要列印和影印文件。
• 有時還幫助完成個人任務，例如準備膳食和簡單的清潔。

非常規任務
進行可能不時分配的特殊專案活動

其他需求： -

• SPM一年級學生，擁有認可機構的文憑/學位。
• 良好的人際交往能力和愉快的性格。
• 有效的駕駛執照
• 強烈的責任感和在最少監督下完成任務的能力
• 精通 Microsoft Office（Words 和 Excel）
• 良好的英語書面和口頭溝通能力
• 熟練打字（使用全部 10 根手指，能夠以每分鐘 50 個字的速度打字）

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 休閒著裝要求
• 醫療保險
• 個人發展機會
• 專案診所
• 員工折扣

• Position title: Assistant Company Secretary.
• Salary: RM 7000-8000.
• Location: Mid Valley City, Wilayah Persekutuan Kuala Lumpur.
• Working hours: 8.30 am-5.30 pm (Monday-Friday)

About the hiring company.
Our client is an established group of PLC listed on the main board of Bursa Malaysia Securities Berhad. They are currently seeking a ICSA professional to assume the role of Assistant Company Secretary within the corporate secretarial services and its subsidiaries. The role would suit an ICSA qualified individual with previous secretarial experience ideally working within a listed environment.
Job Description
As Assistant Company Secretary within PLC, you will support the Senior Company Secretary in ensuring the delivery of a professional, effective, high quality corporate secretarial service to support the activities of the Board, Shareholders and Executive team.
Key elements of the role.
*Assist in preparing Directors' resolutions,minutes of the Board,Committee and shareholders meeting and announcements to Bursa Malaysia.
*Organise,coordinate and attend Board/Committee meetings and AGM/EGM.
*Ensure timely submission statutory forms,returns and notifications in accordance with the requirements of the Companies Act, Bursa Malaysia Listing requirements.
*Assist the Company Secretary in handling all aspects of corporate secretarial and share registration services.
*Assist in the preparation of annual reports and circulars to shareholders and provide corporate secretarial  support for corporate exercises.
Candidate skills & experience
*Malaysian female in age group 30-45.
*ICSA qualified graduate.
*5-8 years of work experience in corporate secretarial role with exposure to public listed environment.
*Well versed with Bursa Malaysia Listing Requirements,Companies Act, corporate governance codes and regulations and applicable companies legislation.
*Knowledge in share registration is an advantage.
*Good strong communication skills with good command of English, both spoken and written.

HOW TO APPLY
Interested candidates are hereby invited to apply by forwarding a copy of your up-to-date resume for our review. You may apply online via JOBSTORE by clicking the apply button below to submit your application.
Alternatively, candidates may forward their resume directly to us at CHRISJAC via our E-mail at: jobs@chrisjac.com.my

   

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

• 職位名稱：助理公司秘書。
• 薪資：RM7000-8000。
• 地點：吉隆坡聯邦直轄區谷中城 (Mid Valley City)。
• 工作時間：8.30 am-5.30 pm（週一至週五）

關於招募公司。
我們的客戶是一家在馬來西亞證券交易所主機板上市的成熟集團。他們目前正在尋找一名 ICSA 專業人員來擔任公司秘書服務及其子公司的助理公司秘書。該職位適合具有 ICSA 資格且具有秘書經驗的個人，最好在所列環境中工作。
職位描述
作為 PLC 的助理公司秘書，您將協助高級公司秘書確保提供專業、有效、高品質的公司秘書服務，以支援董事會、股東和執行團隊的活動。
角色的關鍵要素。
*協助準備董事決議、董事會、委員會和股東大會的會議記錄以及向馬來西亞證券交易所發布的公告。
*組織、協調和參加董事會/委員會會議和年度股東大會/臨時股東大會。
*確保按照公司法、馬來西亞證券交易所上市要求的要求及時提交法定表格、申報表和通知。
*協助公司秘書處理公司秘書和股份登記服務的各個方面。
*協助準備年度報告和股東通函，並為公司活動提供公司秘書支援。
候選人的技能和經驗
*年齡在 30-45 歲之間的馬來西亞女性。
*ICSA 合格畢業生。
*擁有 5-8 年公司秘書工作經驗，並接觸過上市環境。
*熟悉馬來西亞證券交易所上市要求、公司法、公司治理準則和法規以及適用的公司立法。
*了解股票登記是個優勢。
*良好的溝通能力，良好的英語口語和書面能力。

如何申請
特此邀請有興趣的候選人透過轉發您的最新履歷副本進行申請，以供我們審核。您可以透過JOBSTORE線上申請，點擊下面的「申請」按鈕提交您的申請。
或者，候選人可以透過我們的電子郵件直接將簡歷轉發給我們的CHRISJAC ： jobs@chrisjac.com.my

津貼和福利

• 休閒著裝要求
• 事假
• 開放文化

• Position title: Assistant Company Secretary.
• Salary: RM 7000-8000.
• Location: Mid Valley City, Wilayah Persekutuan Kuala Lumpur.
• Working hours: 8.30 am-5.30 pm (Monday-Friday)

About the hiring company.
Our client is an established group of PLC listed on the main board of Bursa Malaysia Securities Berhad. They are currently seeking a ICSA professional to assume the role of Assistant Company Secretary within the corporate secretarial services and its subsidiaries. The role would suit an ICSA qualified individual with previous secretarial experience ideally working within a listed environment.
Job Description
As Assistant Company Secretary within PLC, you will support the Senior Company Secretary in ensuring the delivery of a professional, effective, high quality corporate secretarial service to support the activities of the Board, Shareholders and Executive team.
Key elements of the role.
*Assist in preparing Directors' resolutions,minutes of the Board,Committee and shareholders meeting and announcements to Bursa Malaysia.
*Organise,coordinate and attend Board/Committee meetings and AGM/EGM.
*Ensure timely submission statutory forms,returns and notifications in accordance with the requirements of the Companies Act, Bursa Malaysia Listing requirements.
*Assist the Company Secretary in handling all aspects of corporate secretarial and share registration services.
*Assist in the preparation of annual reports and circulars to shareholders and provide corporate secretarial  support for corporate exercises.
Candidate skills & experience
*Malaysian female in age group 30-45.
*ICSA qualified graduate.
*5-8 years of work experience in corporate secretarial role with exposure to public listed environment.
*Well versed with Bursa Malaysia Listing Requirements,Companies Act, corporate governance codes and regulations and applicable companies legislation.
*Knowledge in share registration is an advantage.
*Good strong communication skills with good command of English, both spoken and written.

HOW TO APPLY
Interested candidates are hereby invited to apply by forwarding a copy of your up-to-date resume for our review. You may apply online via JOBSTORE by clicking the apply button below to submit your application.
Alternatively, candidates may forward their resume directly to us at CHRISJAC via our E-mail at: jobs@chrisjac.com.my

   

Perks & Benefits

• Casual dress code
• Personal leave

• 職位名稱：助理公司秘書。
• 薪資：RM7000-8000。
• 地點：吉隆坡聯邦直轄區谷中城 (Mid Valley City)。
• 工作時間：8.30 am-5.30 pm（週一至週五）

關於招募公司。
我們的客戶是一家在馬來西亞證券交易所主機板上市的成熟集團。他們目前正在尋找一名 ICSA 專業人員來擔任公司秘書服務及其子公司的助理公司秘書。該職位適合具有 ICSA 資格且具有秘書經驗的個人，最好在所列環境中工作。
職位描述
作為 PLC 的助理公司秘書，您將協助高級公司秘書確保提供專業、有效、高品質的公司秘書服務，以支援董事會、股東和執行團隊的活動。
角色的關鍵要素。
*協助準備董事決議、董事會、委員會和股東大會的會議記錄以及向馬來西亞證券交易所發布的公告。
*組織、協調和參加董事會/委員會會議和年度股東大會/臨時股東大會。
*確保按照公司法、馬來西亞證券交易所上市要求的要求及時提交法定表格、申報表和通知。
*協助公司秘書處理公司秘書和股份登記服務的各個方面。
*協助準備年度報告和股東通函，並為公司活動提供公司秘書支援。
候選人的技能和經驗
*年齡在 30-45 歲之間的馬來西亞女性。
*ICSA 合格畢業生。
*擁有 5-8 年公司秘書工作經驗，並接觸過上市環境。
*熟悉馬來西亞證券交易所上市要求、公司法、公司治理準則和法規以及適用的公司立法。
*了解股票登記是個優勢。
*良好的溝通能力，良好的英語口語和書面能力。

如何申請
特此邀請有興趣的候選人透過轉發您的最新履歷副本進行申請，以供我們審核。您可以透過JOBSTORE線上申請，點擊下面的「申請」按鈕提交您的申請。
或者，候選人可以透過我們的電子郵件直接將簡歷轉發給我們的CHRISJAC ： jobs@chrisjac.com.my

津貼和福利

• 休閒著裝要求
• 事假

The post-holder will help to facilitate the smooth running of relevant areas of the Division General administrative duties, as required, to include: Typing, photocopying and emailing of information, including distribution of copies to appropriate destinations. Manage junior staff in relation to annual leave, sickness Manage performance of staff and carry out Performance related meetings if required. Ensure that the service is covered by co-ordinating said leave to ensure adequate support at all times working with the rota co-ordinator. Carry out MPAs Ensure all staff are compliant with Mandatory training. In conjunction with Administration Pathway Co-ordinator carry out any performance issue meetings Delegation of work to junior staff where appropriate Training of junior staff in aspects of all work so that the service can be covered at all times using cross cover at all times Act as mentor for staff at all times to provide support and encouragement

Overview

Our client is seeking a talented and dedicated Executive Assistant / Secretary to join their team and play a crucial role by supporting the Head of Department and ensure the smooth operation of their leadership office by providing full spectrum of secreterial and administration support.

Job Responsibilites:

• Schedule and coordinate appointments, meetings, and events for the Head of Department
• Participates in the development and implementation of secretarial standards, policies and practices
• Assist in the preparation of business reports, presentations, materials, collating of data andconsolidating of reports
• Organize department events, meetings, town halls and provide administrative support
• Engage project and organisational stakeholders and keep them up to date and arrange updates to be provided at various forums
• Assist in the recruitment for Department

Job Requirements:

• Minimum Bachelor Degree in any discipline
• Minimum 2 years working experience in corporate /executive office,
• Proficient in Microsoft Office application
• Excellent verbal and communication skills

HOW TO APPLY:

If you are interested in the role, please send in your resume in Microsoft Word format by clicking “Apply Now”

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform that only short-listed applicants will be notified.

Carol Tan Choon Gek (Chen Chunyue)

Dynamic Human Capital

Registration number: R23113984 | EA Licence No: 12C6253

• Location: Beach Road
• Salary: $4500 - $5500

Job Summary:

We are seeking a highly organized and diligent Secretary to support our C-level leaders in APAC region. The successful candidate will play a pivotal role in facilitating smooth communication and efficient management of daily secretarial tasks. This role requires excellent multitasking skills and the ability to work effectively under minimal supervision.

Key Responsibilities:

• Incumbent will provide high quality secretarial support to 3 senior leaders in managing his/her calendars, coordinate, organize and maintain of dairies and appointments.
• Prepare and distribute meeting agendas, take minutes during meetings, and ensure follow-up on action items.
• Handle incoming calls and other communications, providing high-level customer service and redirecting inquiries as necessary.
• Maintain filing systems, ensuring confidentiality and integrity of data.
• Coordinate travel arrangements and prepare itineraries.
• Assist in the preparation of regular reports and presentations as needed.
• Provide general administration support including budgeting, expenses, insurance claims etc as required
• Organizes and maintain executive files including budget and confidential items
• Ad hoc general duties as per assigned

Requirements:

• At least 4 to 5 years of secretarial experience supporting Senior Leaders in APAC
• Ability to interact professionally with all levels
• Attention to detail and accuracy in handling information and documents
• Professional with strong initiative & keen learner
• Excellent communication & interpersonal skills;
• Ability to multi-task, work to meet tight deadlines
• Proficient in all MS Office Applications
• Able to start work immediately or within a short notice is highly preferred

HOW TO APPLY:

Interested applicants, please submit your updated resume in PDF/MS Word format to avery@eps.com.sg

Please state your availability, current & expected salaries for processing purpose.

All applications will be treated in the strictest confidence.

We regret that only shortlisted candidates will be notified.

Tay Bi Hui Avery

Reg no: R23112677

EPS Consultants

95C5630