Total 537 receptionist job vacancies in Others category in Malaysia

Job Description:

• Greet and welcome visitors, and direct them to the meeting rooms and inform colleagues on the arrival of their visitors.
• Manage incoming calls, directing them to the appropriate departments or personnel.
• Receive, sort, and distribute mail and deliveries.
• Oversee office supplies, ensuring adequate stock levels and making necessary orders.
• Coordinate office maintenance and repairs as needed.
• Assist in planning and organizing company events and meetings.
• Coordinate logistics, including catering, equipment setup, and guest accommodations.
• Any ad-hoc duties that may be assigned from time to time.

Requirements:

• GCE 'A' Level, Professional Certificates / Diploma / Degree in Business Administration or any related field.
• Proven experience in a receptionist role.
• Familiarity with office management software (e.g., Microsoft Office Suite) and basic office equipment.
• Excellent verbal and written communication skills in English.
• Strong organizational abilities and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Friendly, approachable, and professional demeanour in dealing with visitors, employees, and distributors.
• Ability to thrive in a dynamic, fast-paced environment.

CONTRACT JOBS!

RECEPTIONIST

SINGAPOREANS/ PRs ONLY

(Salary – $2,400.00 - $2,600.00)

LOCATION

Changi Airport

JOB DESCRIPTION

• Greeting and handling both local and international visitors (including delivery of items to the office); determine nature of business, and announces visitors to appropriate officers;
• Answering incoming telephone calls/general enquiries; determining purpose of callers, and forwarding calls to appropriate officers or divisions;
• Issuing keys for a suite of meeting rooms;
• Ensuring the reception area and meeting rooms are well kept (e.g. ensuring the meeting rooms have beverages);
• Other front desk tasks as and when required.
• Ensure meeting room facilities are setup and functional before the start of a meeting;
• To activate back-up plan upon equipment failures for the meeting rooms and reception areas (i.e Door card access, AV equipment failure);
• Liaise with the senior management’s personal assistants and Corporate Services Branch closely for meeting room matters;
• Act as lost and found counter for the Corporate Office and diligently records and track all lost and found items;
• Participate in Business Continuity Plan Exercise and Peacetime Crisis Management operations as registration;
• Coordinate with vendors and services on facilities maintenance etc..

WORKING HOURS

• Standard Working Hours: Mon - Thur, 8.30am to 6pm. Fri, 8.30am to 5.30pm
• Service not required on Saturdays, Sundays and gazetted public holidays)

JOB REQUIREMENTS

• Computer literacy with experience of using e-mail (MS Outlook), MS Word and MS Excel;
• Demonstrate excellent organizational, coordinating and personal interface skills
• Ability to work under minimal supervision;
• Pleasant character/personality with the ability to project a professional image for the organization; comfort and experience interfacing with various levels of officers and management, while working in a fast-paced environment;
• Possess at least 5 years of relevant experience as a corporate receptionist and in a customer service environment, including reception work, dealing with general enquiries and diary management.
• Attended and obtained certifications on relevant service excellence courses

Interested applicants, please email detailed to

SERVICE CONNECTIONS HR CONSULTANCY PTE LTD

Email resume to - servcon@singnet.com.sg/ recruit@serviceconnections.com.sg

Call for more details please call at 6333 0052

Mondays to Fridays

9.00am - 5.00pm

111 North Bridge Road #07-30 Peninsula Plaza Singapore 179098

www.serviceconnections.com.sg

License no: 09C4937 / R11022931

JOB TITLE: CARE COORDINATOR/MEDICAL ADMINISTRATOR REPORTS TO: PRACTICE MANAGER HOURS: Negotable Job summary: The purpose of the role is to: Offer general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way Undertake a variety of administrative duties to assist in the smooth running of the practice, including the provision of administrative support to clinical staff and other members of the practice team Facilitate effective communication between patients, members of the primary health care team, secondary care and other associated healthcare agencies Duties and responsibilities: The duties and responsibilities to be undertaken by members of the practice administration team may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the senior receptionist/practice manager, dependent on current and evolving practice workload and staffing levels: Opening up/locking up of practice premises and maintaining security in accordance with practice protocols Maintaining and monitoring the practice appointments system Processing personal and telephone requests for appointments, visits and telephone consultations, and ensuring callers are directed to the appropriate healthcare professional Processing and distributing incoming (and outgoing) mail Taking messages and passing on information Filing and retrieving paperwork Processing repeat prescriptions in accordance with practice guidelines Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures Initiating contact with and responding to requests from patients, other team member and associated healthcare agencies and providers Clearing and re-stocking of consulting rooms as required Providing clerical assistance to practice staff as required from time to time, including word/data processing, filing, photocopying and scanning Ordering, re-ordering and monitoring of stationery and other supplies Dealing with clinical waste Provision of refreshments for staff and visitors as required; keeping the kitchen area clean and tidy Keeping the reception area, notice-boards and leaflet dispensers tidy and free from obstructions and clutter Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data Health & safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice health & safety policy, the practice health & safety manual, and the practice infection control policy and published procedures. This will include: Using personal security systems within the workplace according to practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks Making effective use of training to update knowledge and skills Using appropriate infection control procedures, maintaining work areas in a tidy and safe way, free from hazards Actively reporting health and safety hazards and infection hazards immediately when recognised Keeping own work areas and general/patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role Undertaking periodic infection control training (minimum annually) Reporting potential risks Demonstrate due regard for safeguarding and promoting the welfare of children. Equality and diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. Personal/professional development: The post-holder will participate in any training programme implemented by the practice as part of this employment, with such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work Quality: The post-holder will strive to maintain quality within the practice, and will: Alert other team members to issues of quality and risk Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance Work effectively with individuals in other agencies to meet patients needs Effectively manage own time, workload and resources Communication: The post-holder should recognise the importance of effective communication within the team and will strive to: Communicate effectively with other team members Communicate effectively with patients and carers Recognise peoples needs for alternative methods of communication and respond accordingly Contribution to the implementation of services: The post-holder will: Apply practice policies, standards and guidance Discuss with other members of the team how the policies, standards and guidelines will affect own work Participate in audit where appropriate

Are you a caring and passionate individual looking for a rewarding career and opportunities for development? Join Care UK, an award-winning care provider as a Receptionist. You’ll be a valuable member of our friendly, close-knit team, promoting the well-being of our residents and the successful running of our care home.

The Role


Provide a warm welcome to visitors in a friendly, efficient, and professional manner
Greet others with a courteous telephone manner and reply promptly to email enquiries
Ensure the visitors book is completed properly and visitors are supported and directed to their destination promptly
Provide excellent customer service to visitors and colleagues
Support with general office duties such as payroll, and recruitment & selection


Some of our benefits by joining the Care UK family


Wagestream- access your wages at any-time
Career development, training and access to our approved apprenticeship scheme
Hundreds of online and in-store discounts
Annual purchase holiday scheme
Health and Wellbeing support
Career progression


About You


A good understanding of Microsoft Office applications.


We are looking for people to make a difference to residents’ lives every day. When you join Care UK you’ll be joining a team who all share the same values: caring, passionate and teamwork. You will have a strong desire to help people and put residents at the heart of everything you do.

We are committed to recruiting diverse, talented people, who share our passion for helping others. We see the potential in everyone, let us help fulfil yours.

Are you a caring and passionate individual looking for a rewarding career and opportunities for development? Join Care UK, an award-winning care provider as a Receptionist. You’ll be a valuable member of our friendly, close-knit team, promoting the well-being of our residents and the successful running of our care home.

The Role


Provide a warm welcome to visitors in a friendly, efficient, and professional manner
Greet others with a courteous telephone manner and reply promptly to email enquiries
Ensure the visitors book is completed properly and visitors are supported and directed to their destination promptly
Provide excellent customer service to visitors and colleagues
Support with general office duties such as payroll, and recruitment & selection


Some of our benefits by joining the Care UK family


Wagestream- access your wages at any-time
Career development, training and access to our approved apprenticeship scheme
Hundreds of online and in-store discounts
Annual purchase holiday scheme
Health and Wellbeing support
Career progression


About You


A good understanding of Microsoft Office applications.


We are looking for people to make a difference to residents’ lives every day. When you join Care UK you’ll be joining a team who all share the same values: caring, passionate and teamwork. You will have a strong desire to help people and put residents at the heart of everything you do.

We are committed to recruiting diverse, talented people, who share our passion for helping others. We see the potential in everyone, let us help fulfil yours.

KEY TASKS: Reception duties: Greeting and booking in or patients for surgeries and clinics. Dealing with patient enquiries efficiently and courteously. The receiving and recording of telephone messages taking appropriate action Making appointments on EMIS, by processing appointment requests for today, future appointments from patients in person and on the telephone. Restoring the telephone service in the morning and checking for any messages. Dealing with all telephone queries/requests from patients, and acting as liaison with the Doctors/Nurses as necessary. Pulling and filing medical records as necessary. Processing repeat prescriptions and filing for collection within 48 hours. Taking home visit requests Advising patients of relevant charges for private services Receiving specimens from patients ensuring all their details have been recorded whilst following Health & Safety policy. Administration duties: To have a thorough knowledge of all practice policies and procedures To work in accordance with written protocols Provide administrative support for clinical staff. Filing patient records and correspondence when necessary. Opening and distribution or practice post. Registering new patients following the Registration Protocol. Scanning of documents onto the medical system. All scanning should be cleared daily. To send letters to patients as necessary. Photocopying of notes and other information (in reception this includes: ensuring enough forms are printed or photocopied: consent forms, CITA, appointment card, change of details etc.). Changing details on EMIS i.e. Change of address, telephone numbers etc. Other Information: Cover for other Reception team members may be required for sickness and annual leave. To carry out any other duties agreed between employee and the practice to ensure the smooth running of the practice. Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Health & Safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, the Staff Handbook and the Practice Infection Control Policy, this will include: Using personal security systems with the workplace according to practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks. Making effective use of training to update knowledge and skills Keeping own work areas and general/patient areas free from hazards. Please see supporting information for Job description with more information.

The following are the core responsibilities of the receptionist. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: a. Maintaining and monitoring the practice appointment system b. Process personal, telephone, and e-requests for appointments c. Answer incoming phone calls, transfer calls or deal with the caller's request appropriately d. Signpost patients to the correct service e. Initiating contact with and responding to, requests from patients, team members, and external agencies f. Read code data on EMIS Web g. Photocopy documentation as required h. Data entry of new and temporary registrations and relevant patient information as required i. Input data into the patient’s healthcare records as necessary j. Direct requests for information i.e. SAR, insurance/solicitors letters, and DVLA forms to the administrative team k. Manage all queries as necessary in an efficient manner l. Carry out system searches as requested m. Maintain a clean, tidy, effective working area at all times n. Monitor and maintain the reception area and notice boards o. Support all clinical staff with general tasks as requested p. Process referrals to external agencies such as secondary care q. Action GP2GP tasks

JOB TITLE: RECEPTIONIST/ ADMINISTRATOR REPORTS TO: PRACTICE MANAGER HOURS: Part Time/ Full Time Job Summary: The post-holder will work in a team of reception and admin staff within the practice. They will receive and assist patients and direct them to the appropriate service or healthcare professional in a courteous, efficient and effective way. They will project a positive and friendly image to visitors, both in person and on the telephone. The post-holder should have previous experience of working with the general public and be able to work without constant supervision. In addition to general reception duties the post-holder, under the direction of the Senior Receptionist, will undertake administrative duties as required. Job responsibilities: Administration To have a thorough knowledge of all practice procedures To work in accordance of written protocols Filing post in medical records Fax and photocopy as requested Booking Clinicians Clinics e.g booking flu vaccinations, child immunisations etc Answering calls, booking appointments and dealing with patient queries Repeat Prescription To have a thorough knowledge of the repeat prescription procedures Issue repeats and ensure they are ready to collect Call patients back with Prescription queries Reception Receiving patients, consulting with members of practice team Handing completed repeat prescriptions to patient and checking names and address. Be able to cover all reception position as necessary Process patients changes of address computer data and medical records Scanning Scan and file all letters on to patients notes Workflow all letters which need action to the relevant clinician Computer Registrations of new patients computer data entry and medical records Process repeat prescription requests in accordance with practice guidelines Telephone Have working knowledge of telephone/bleep system, during and after hours Cover for telephonist when necessary Other Tasks Clear rooms after surgeries Ensure building security have thorough knowledge of doors/windows/alarm Any other tasks allocated by managers Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data Health & safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice health & safety policy, the practice health & safety manual, and the practice infection control policy and published procedures. This will include: Using personal security systems within the workplace according to practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks Making effective use of training to update knowledge and skills Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards Actively reporting of health and safety hazards and infection hazards immediately when recognised Keeping own work areas and general/patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role Undertaking periodic infection control training (minimum annually) Reporting potential risks identified Equality and diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner that is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. Personal/professional development: The post-holder will participate in any training programme implemented by the practice as part of this employment, with such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work Quality: The post-holder will strive to maintain quality within the practice, and will: Alert other team members to issues of quality and risk Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance Work effectively with individuals in other agencies to meet patients needs Effectively manage own time, workload and resources Communication: The post-holder should recognize the importance of effective communication within the team and will strive to: Communicate effectively with other team members Communicate effectively with patients and carers Recognize peoples needs for alternative methods of communication and respond accordingly Contribution to the implementation of services: The post-holder will: Apply practice policies, standards and guidance Discuss with other members of the team how the policies, standards and guidelines will affect own work Participate in audit where appropriate

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

Path Finder Tuition is looking for a full-time adminstrative assistant/receptionist. Successful applicants would have to be deployed at multiple locations. Primary jobscope includes:

1. Handling walk-in enquiries.

2. Maintaining basic cleanliness of the tuition centre.

3. Prepares and send receipts and invoices using the school management system.

4. Arrange make up and tracking of student attendance.

5. Other adminstrative matter (such as ordering printing papers)

Requirement:

1. Familiar with basic office software (Word, Powerpoint, Excel)

2. Knowledge of basic design software is preferred (Canva, Adobe)

Applicants can send resume to pathfindertuition@gmail.com. Malaysian/Singapore PR welcome.

KEY RESPONSIBILITIES Undertake reception duties, including booking patients into clinic, using computerised systems. Answer / deal with both face to face and telephone enquiries. Provide administrative support e.g. typing, data inputting, filing, photocopying and facsimile as deemed appropriate, in line with Trust Policies and Procedures. Deal with incoming and outgoing post. Act as first point of contact. Answer / deal with non-clinical enquiries / queries, both face to face and via the telephone, in a friendly and courteous manner and pass them on to the relevant member of staff in an appropriate and timely manner. Provide an excellent customer service role to both internal and external personnel. Liaise and interact appropriately with other users and colleagues, as and when required. Maintain and update all clinical and non-clinical bookings of meeting rooms, notify appropriate personnel of any changes. Obtain and retrieve clinical/non-clinical records as requested. For full details of the duties and criteria for the role please refer to the job description and person specification attached.

• Registering customers for consultations, arranging appointments & collecting payment
• Handle daily administrative matters
• Attend to all customer enquiries via phone, email and walk in promptly and courteously
• Maintain clinic cleanliness
• Ad-hoc duties as assigned

Job Requirements:

• Min GCE 'O'/ 'A' level with at least 1-2 years of relevant experience
• Pleasant personality with good communication & interpersonal skills
• Meticulous, organized and efficicient
• Able to start work immediate or short notice period

Detailed job description provided. You will be responsible for the reception of patients and visitors to the Diabetes Centre. This includes checking patients in for their appointments. You will also liaise with GP's, hospital staff and other professional bodies to ensure smooth running of the department. To ensure that any enquiries are dealt with in a prompt, responsive and courteous manner at all times to ensure patients are satisfied with the service provided, and to ensure the Trust is portrayed in a positive manner You will be required to provide typing services both audio and copy typing, and expected to support clinical staff with general office administrative duties. It would be advantageous if the applicant had experience of System One, EPR, audio typing and hold an IT qualification. However, this is not essential as training would be provided for the right candidate with a customer/patient facing background.

For more information on the Job Description and Responsibilities please click the link below. More detail about the role This role is fast paced, working in a busy team within Ophthalmology. You will be working as part of a team alternating between working on reception and the booking office, answering telephones and dealing with patient appointments and queries. The main duties of this role include: Meeting and greeting patients at reception Answering telephones and dealing with appointment requests/queries Booking patient appointments from waiting lists, ensuring appointments are booked accurately on the system Using the NHS E-Referral Service to upload referral letters to EPIC You will form an essential part of a busy team ensuring patient appointments are booked accurately and information is updated regularly, in a timely manner. You will also need to provide effective communication to both patients and staff in order to ensure the smooth running of the service which enhances patient care. The Administration and Clinical team work very closely together to provide a comprehensive service to our patients. The Administration team comprises of a booking team, to include Booking Clerks, Receptionists, an Appointment Slot Administrator and a small team of Service Administrators. This is an excellent opportunity to be part of a busy and growing service. We are looking for someone who is friendly, well organised and enthusiastic to provide an efficient and professional administrative and clerical service. As a team we always encourage and support personal and professional development, if this is something that interests you. Visits to the department are welcomed and encouraged. Working Pattern: 22.5 hours per week. Interview Date: Friday 10th May 2024. For further information please contact: Berenice Grey; Service Team Leader on berenice.grey@nhs.net or 01392 405081. As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve. Preference will be given to staff with Priority and 'At Risk' status including NHS At Risk staff throughout Devon. The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received. The Royal Devon University Healthcare NHS Foundation Trust was established in April 2022, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust. Benefits We will work together to maintain a culture that develops and supports you and your team. This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we'll help you get there. Looking after you is important to us. We strive to help our staff create a healthy work-life balance through flexible working schemes and our family friendly policies. If you're starting out in the NHS, you'll start with 27 days paid annual leave (plus bank holidays), rising to 33 days plus bank holidays. You'll benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups. Salary is not the only financial benefit You'll have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including: National discount services such as the Blue Light Card and Health Service Discounts. Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter Car lease schemes. The NHS Pension scheme (one of the most generous and comprehensive in the UK). Cycle to work scheme These are just a few of the benefits available if the role is something you are interested in, we'd love to hear from you.