Total 128 procurement administrator job vacancies in Administrative / Clerical category in Malaysia

Job Responsibilities:

• Responsible in generate Invoices, customer orders and etc. related document.
• Negotiate for best purchasing package (in terms of quality, price, term delivery and service) with suppliers.
  
• Maintain complete updated purchasing records/data and pricing in the system.
• Responsible for preparation and process purchase orders and documents in accordance with company policies and procedures.
• Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
• To liaise and coordinate with the dealers and internal departments for sales support task.
• Timely and accurately processing of daily sales order.
• Established and maintain proper filing system to ensure smooth documentation and administration.
• Perform daily office general clerical duties.
• Perform ad-hock tasks if needed.

 

Job Requirements:

• At least 1-2 years of working experience in the related field is required for this position.
• Good working attitude and pleasant personality.
• Ability to perform multitask and prioritize daily workload.
• Knowledge in using Microsoft Words, PowerPoint and Excel.
• Languages: Bahasa Malaysia and English (中文 will be added advantages).
• MUST willing to work for 6 days. 
  
• Working Hour: Mon-Sat 8.30AM to 5.30PM

Perks & Benefits

• Casual dress code
• Personal leave
• Personal development opportunities

Report to: Project Director

• In charge of project in-coming and out-going correspondence, circulation and dispatch.
• In charge of documentation filing system for proper operational procedure at site office.
• Ensure all document controls comply with ISO procedures.
• In charge of Progress Report preparation and submission and likes.
• Attending meeting and prepare minutes as when required for the project.
• Assist Project Manager/Director in purchasing and procurement of material required for the project.
• Prepare Project Budget/Costing under the instruction and supervision by Project Manager/Director.
• Respective Project Insurance Policy and follow up.
• Follow up on payment certificates from respective Consultant inclusive payment collection for all project.
• Assist respective Project Manager in application for power, water and telephone supply.
• Update the summary list of project documentation submission and approval status in the progress report, Request for Inspection, NCR, etc on weekly basis.

Requirement:

1. Diploma/Degree in Administration Management or its equivalent.
2. Must be a CIDB green card holder.
3. Minimum two (2) years working experience in document control, in similar position or related working experience.
4. Good communication and organizing skills, self-motivated, reliable, good time management and able to work under pressure, efficient, initiative, responsibilities,
5. Proficient in Microsoft office applications such as power point / excel / word and etc.
6. Proficiency in English and Malay.
7. Able to work in Rawang, Selangor

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Casual dress code

報告對象：專案總監

• 負責專案進出函件、流轉和調度。
• 負責現場辦公室正確操作程序的文件歸檔系統。
• 確保所有文件控制符合 ISO 程序。
• 負責進度報告的準備和提交以及按讚。
• 參加會議並根據專案需求準備會議記錄。
• 協助專案經理/總監採購和採購專案所需的材料。
• 在專案經理/總監的指導和監督下準備專案預算/成本。
• 各自的項目保險單並跟進。
• 跟進各顧問的付款證明，包括所有項目的付款收集。
• 協助各自專案經理申請電力、水和電話供應。
• 每週更新進度報告、檢查請求、NCR 等中專案文件提交和批准狀態的摘要清單。

要求：

1. 行政管理文憑/學位或同等學歷。
2. 必須是 CIDB 綠卡持有者。
3. 至少兩 (2) 年文件控制工作經驗、類似職位或相關工作經驗。
4. 良好的溝通和組織能力，有上進心，可靠，良好的時間管理能力，能夠在壓力下工作，高效，主動，有責任感，
5. 熟練使用power point/excel/word等Microsoft Office應用程式。
6. 精通英語和馬來語。
7. 能夠在雪蘭莪萬撓工作

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 休閒著裝要求

候選人必須至少擁有 C&S/建築/工料測量師文憑或同等學歷。

熟悉合約部行政工作

• 負責專案進出信函的流程與歸檔。
• 協助及時準確測量投標和/或項目的數量。
• 協助準備標書和估價。
• 準備分包商的申請和最終帳目。
• 準確、及時地準備分包合約文件。
• 與分包商聯絡並更新分包商名單。
• 負責成本及計量資料的編制。
• 負責市場上新產品和材料目錄的編制/採購。

津貼和福利

• 津貼（旅費、交通費等）
• 附近的公共交通
• 休閒著裝要求
• 個人發展機會

Job Description

• Assist HOD with day to day operations
• Issue Puchase Order to vendor (Suppliers & Sub-Contractor)
• Maintain record and follow up files of purchases, shipments and other related.
• Maintain file of description of available suppliers (approve vendor list)
• To check and verify quantity and price against invoice, Delivery order, Purchase order and enter into system.
• Work closely with internal department and external suppliers on purchased items to ensure that materials are shipped and delivered on promised date.
• Process all related document (ie, supplier / sub-contractors deliver order, invoice and ensure all is scan & save into server
• Request monthly supplier and sub – contractors statement every 15th of the month
• Responsible for Goods Receiving and outgoing process and procedure
• In-charge of Inventory and warehouse activities
• Accountable on stock accuracy.
• To maintain & update “approved supplier list”
• Prepare and maintain ISO related documents on purchasing department (ie. New vendor form for new supplier.
• Prepare data analysis for purchasing department every QUATERLY
• Perform related job duties as required.

 

Job Requirement

• Candidate must at least process SPM or Diploma/Advanced/Higher/Graduate Diploma in any field.
• Preferable Entry Level specialized in Purchasing/Inventory or equivalent
• Excellent communication and negotiation skills.
• Able to create and administer task priority list based on company needs.
• Close update with HOD on outstanding issue reporting.
• Proficient with Microsoft Office applications and SQL Financing System
• Candidate with ISO 9001 knowledge is an added advantage.
• Ability to define problem, collect data, establish facts and resolve discrepancies in reasonable amount of time.
• Willingness to learn and take new challenge
• Independent with initiative and strong sense of responsibilities

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Company trips
• Medical insurance
• Personal leave
• Sabbatical leave
• Open culture
• Personal development opportunities

• Position title: Office Administrator
• Salary: RM 2000-2500
• Job location: City center,Kuala Lumpur.
Chrisjac are currently seeking a suitable female candidate to assume the role of Office Administrator with an established company in Kuala Lumpur.
About the job
This is a permanent position reporting to the Manager within the company. Your duties will principally providing support to the management of the business operations of the company. The role encompasses day-to-day general office administration. As the Office Administrator, you will be responsible for managing the office operations of the business.
As the Office Administrator, you will be playing a all-round role in ensuring smooth operation of the company. Your duties will principally providing support to the technical team. This will consist of general administration and reception of the office, managing correspondence and coordinate all admiistrative activites. You will also provide the support to the technical team in all aspects of project administration.
The candidate
•Female preferred in age group 23-30.
•Potential candidate for this office role must possess a Diploma qualification in Business Studies or any other disciplines and have some 2-3 years of office administration experience.
•Candidates must possess good and effective communication skills, verbal and written in English and conversant in BM and Chinese/Mandarin.
•To be successful in this role, you must be flexible and able to deal with all levels of people across the business.
•Advances MS Office skills.
•Positive work attitudes, multi-tasking and willingness to 'go extra miles'
Application for the job
Interested candidates are hereby invited to apply by forwarding a copy of your resme for our review. You may apply online through JOBSTORE by clicking the apply button to submit your resume. Alternatively, candidates may forward resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

• 職稱：辦公室管理員
• 薪資：RM2000-2500
• 工作地點：吉隆坡市中心。
Chrisjac 目前正在尋找合適的女性候選人，擔任吉隆坡一家老牌公司的辦公室管理員。
關於工作
這是向公司內經理報告的永久職位。您的職責主要是為公司業務運作的管理提供支援。該職位包括日常一般辦公室管理。作為辦公室管理員，您將負責管理企業的辦公室運作。
作為辦公室管理員，您將在確保公司順利運作方面發揮全面作用。您的職責主要是為技術團隊提供支援。這將包括辦公室的一般管理和接待、通訊管理和協調所有行政活動。您還將在專案管理的各個方面為技術團隊提供支援。
候選人
• 23-30 歲年齡層女性優先。
•該辦公室職位的潛在候選人必須擁有商業研究或任何其他學科的文憑資格，並具有大約 2-3 年的辦公室管理經驗。
•候選人必須具備良好和有效的英語口頭和書面溝通能力，並精通國語和中文/普通話。
• 要成功擔任此職位，您必須靈活並能夠與企業中各個層級的人員打交道。
•提升MS Office 技能。
•積極的工作態度、多任務處理和願意“加倍努力”
申請該職位
特此邀請有興趣的候選人透過轉發您的履歷副本進行申請，以供我們審核。您可以透過JOBSTORE線上申請，點擊「申請」按鈕提交您的履歷。或者，候選人可以透過我們的電子郵件jobs@chrisjac.com.my直接將簡歷轉發給我們CHRISJAC

津貼和福利

• 休閒著裝要求
• 事假
• 開放文化

Administration duties specific to the role. Undertake senior administrative/secretarial/PA duties that are specific to the role. Undertake general office duties, as required, e.g. typing, data processing, filing, scanning/copying and telefaxing, in line with Trust Policies and Procedures. Initiate responses to routine correspondence. Arrange, confirm appointments and meetings as required, making appropriate arrangements e.g. hospitality, booking venues, equipment, travel, accommodation etc. Provide a secretarial service to meetings, including the preparation and distribution of agendas and papers, taking minutes. Answer/deal with both face to face and telephone enquiries. Deal with incoming and outgoing mail. For full details of the duties and criteria for the role please refer to the job description and person specification attached.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Part Time Flexi / Floater - 1 Year Contract

Job Responsibilities:

• Manage subscriptions including newspaper/magazines/online portals/TV and related assets
• Manage office sundries and stationery supplies
• Manage name cards order
• Manage first aid / AED equipment and training
• Transport and travel arrangement
• Manage procurement system for item purchase
• Resource booking system management
• Displays / signage management
• Any other ad-hoc duties as assigned

Job Requirement

• Min Diploma in any discipline
• Prior relevant experience in procurement or in the job scope would be an advantage
• Meticulous with details, good communication and interpersonal skills
• Able to work in a fast pace and challenging environment
• Able to start immediately or within short notice

Working Hours

• Monday to Friday. 8.30am – 6pm (1hr lunch break)
• $12/hr
• Tanjong Pagar / City Hall / Bugis

We regret to inform, only shortlisted candidates shall be contacted.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to P-Serv Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.p-serv.com.sg. I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

EA License No: 90C3494 | EA Personnel No: R21100082 (Mavis Goh)

Posted: 09/02/2024 Closing Date: 27/04/2024 Job Type: Permanent - Full Time Location: Applecross Job Category: Clinical Administration Job Description Fertility Specialists of Western Australia (FSWA) is seeking a dedicated, organised and passionate Clinical Administrator to join our team in Applecross, where you will contribute to the provision of support to our doctors, whilst also helping create seamless journeys for our patients. About Us: Fertility Specialists of Western Australia is a prominent component of the expansive City Fertility brand. With a legacy of pioneering fertility treatments and a highly regarded network of specialists. We take pride in offering a comprehensive range of specialist fertility services to individuals and couples across Australia. Our mission extends beyond medical expertise; we understand that our patients? journeys are multi-faceted. FSWA places a strong emphasis on creating a compassionate and supportive environment. We believe that a patient?s journey involves not only exceptional medical care but also the dedication of proactive and patient-focused? Click here to view more detail / apply for Clinical Administrator ? Clinician?s Secretary

Responsibilities and Duties:

General Purchasing

· Work with users to understand user’s requirement, source for product and services according to the requirement and facilitate product and service evaluation.

· Process purchase requisitions and prepare purchase orders / contracts for all approved requisitions

· Liaise with vendors on prompt and complete deliveries

· Verify suppliers’ invoices against delivery orders/service reports and purchase orders and submit to Finance for payment processing

· Monitor outstanding purchases and ensure all purchases are fulfilled timely

ITQ / ITT process administration

· Advise users ITQ/ ITT process, timeline, and required information to launch a successful ITQ/ITT in a timely, effective and compliant manner.

· Prepare ITQ / ITT documentation

· Facilitate site briefings and tender clarifications

· Consolidate proposal submission; and conduct price comparison and compliance checks

· Facilitate tender interviews and tender evaluations

· Consolidate tender evaluation scoring, analyze evaluation outcome

· Prepare Letter of Award, etc

· Ensure all information and documentation are complete and updated in procurement systems.

Contract Management

· Forecast, plan and monitor contract purchases for consumables, hospital supplies, building services and preventive maintenance services for biomedical equipments

· Ensure timely renewal of contracts

· Review contracts to ensure that all contracts secured are competitive and are recent

Vendor Management

· Solicitate user’s feedback on vendors performance and product/ service quality to improve the performance and product/service quality

· Ensure that vendors are compliant to the hospital’s safety requirements

Job Requirements:

· Diploma holder with minimum 3 years working experience as a purchaser or similar role, preferably from a healthcare industry

· Experienced in contract management, tender management and project buying is preferred

· Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)

· Understanding of supply chain procedures

· Proficient in MS office

For full details of the duties and criteria for the role please refer to the job description and person specification attached.

Procurement

• Coordinating administrative procedures and systems and devising ways to streamline the processes
• Handle invoicing
• Administrative support to the Procurement Executive in paperwork
• Procurement and purchasing of building system and equipment
• Support in all tender exercises
• Source of Service Providers for approved vendors list
• Process purchase requisitions

Property Management

• Responsible for monthly reports
• Monitoring of monthly utility consumption in conjunction with energy conservation/green initiatives driven by management
• Ensure timely renewal/new application of licenses/permits and certificates and comply with regulatory requirements
• Manage and keep track of Term Contractor’s maintenance servicing

Requirements

• Minimum GCE 'N' Level
• Computer knowledge is required
• Meticulous and with good initiative
• Independent, ability to work under pressure, be a team player and good interpersonal skills
• Able to start immediate/short notice

Job Responsibilities:

• Manage subscriptions including newspaper/magazines/online portals/TV and related assets
• Manage office sundries and stationery supplies
• Manage name cards order
• Manage first aid / AED equipment and training
• Transport and travel arrangement
• Manage procurement system for item purchase
• Resource booking system management
• Displays / signage management
• Any other ad-hoc duties as assigned

Job Requirement

• Min Diploma in any discipline
• Prior relevant experience in procurement or in the job scope would be an advantage
• Meticulous with details, good communication and interpersonal skills
• Able to work in a fast pace and challenging environment
• Able to start immediately or within short notice

Working Hours

• Monday to Friday. 8.30am – 6pm (1hr lunch break)
• Long term part timer. Floater. $12/hr
• Tanjong Pagar MRT / Bugis MRT

Shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to P-Serv Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.p-serv.com.sg. I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

EA License No: 90C3494 | EA Personnel No: R21100082 (Mavis Goh)