Total 1,015 office administrator job vacancies in Human Resources category in Malaysia

Duties:

• Expat Support -Provide support relating to all Expatriates matters
• Personal assistant to Managing Director for travel arrangement, expenses & claims and any ad-hoc request
• Arrange expat welfare and benefit (housing, credit card, mobile phone, car, child school matter, medical, travel, expenses & claims etc)
• Maintain all Expat file, documents and timey update of records
• Office Admin -Oversee overall office administration including maintenance and upkeep ensuring timely process with accurate information, relevant supporting document and follow up.
• Office Supplies: Monthly pantry/stationery replenishment, quarterly business card requisition etc)
• Travel Management: oversee and liaise with corporate travel agent, monitor air ticket booking & issuance and visa application for business trip
• Invoice/Expense Claim Management: timely processing of all vendor invoices and staff claims; check and update payment status when requested
• Office Maintenance and administration: Maintain and upkeep of office environment repairs, premises inspection & servicing etc
• Office Access Management: Work together with IT to fulfill company security policies and practices)
• Office Safety & Health: Fire drill & evacuation exercise (act as fire warden) & all other work place safety maters
• Car related matters: manage application, update changes & payment regarding season parking, petrol card etc)
• HR Admin - Employee Welfare Administration: assists in all employee benefit & welfare arrangement & claims, maintain timely updated files and follow up (corporate insurance, Medical & Flexi Benefit, long service award, health screening etc)
• Attendance check: daily attendance monitoring and monthly compilation, guiding employee on attendance matter & leave application and highlight to management on any abnormality
• Office Event Management: organize company activities, festive gifts (mid-autumn & corporate yearly calendar & diaries) etc
• Assist in recruitment matters, arranging interviews and coordinating with hiring manager and related parties
• Assist in Training & Development, coordinating external & internal training programs and updating training record in the system
• Ad-hoc request when required.

Requirements:

• Minimum Diploma and Above
• At least1-2 years experience in office administration.

Interested candidate, please sent your resume in MS Word format to andylow@recruitexpress.com.sg

Andy Low Soon Meng (R1104601)

Recruit Express Pte Ltd
EA Licence No: 99C4599

We regret that only shortlisted candidates will be notified.

About the role:
The Role

Working with the Exams Manager and Team Leaders to ensure the effective administration of the College examinations and examination process. To administer all examinations, and the safeguarding of examination papers in compliance with JCQ and Awarding Organisations rules and regulations. To manage the booking of online testing centres at Bromley and Orpington sites and other physical resources and space used for examinations in compliance with JCQ and Awarding Organisation rules and regulations. Co-ordinate the scheduling of online exam timetable, invigilators, and additional support for learners in compliance with JCQ and Awarding Organisation rules and regulations.
Skills and Experience
The ideal candidate will be a team player and be able to work under pressure. Ideally, we would like a candidate that has worked in an educational environment, desirably in exams or MIS and be familiar with or know of Joint Council for Qualifications. To be successful in this role, you’ll need to have excellent interpersonal and communication skills and attention to detail. You’ll also have organisational skills combined with good IT knowledge and sound administration skills.

About The Company
The College
London South East Colleges is a successful and innovative College operating with sites across Bromley, Bexley, Orpington, Greenwich and Lambeth. With nearly 14,000 students and 1,000 members of staff, the College is a major employer in the area and makes a significant impact on the lives and future prospects of its learners who travel from across London to study with us. The College is also the sponsor of London South East Academies Trust, a growing Multi Academy which is rapidly developing a track record of academic and financial success. With a combined turnover of circa £85m and the ambitious growth plans of the group, there has never been a better time to join this exciting organisation.
The Benefits
The benefits package includes annual leave of 27 days (excluding bank holidays) plus 3 efficiency closure days during Christmas, up to 2 additional College closure days, and leave for volunteering (pro rata for part time staff). There are excellent pension schemes, including employer contributions (Teachers’ Pension Scheme, Local Government Pension Scheme or Nest). Staff also have access to employee assistance programme, free onsite parking, salary sacrifice cycle to work/ bike loan scheme and annual season ticket loan. You will have access to onsite gym at Bromley, discounts in inhouse restaurants and hair and beauty treatments. We are investors in people accredited and committed to professional development of our staff members.
Recognised nationally in 2021 by the TES, as Overall FE Provider of the Year, FE College of the Year ad winning the Contribution to the Local Community award.
As the College supports a number of children and vulnerable adults, all staff are exempt from Section 4(2) of the Rehabilitation of Offenders Act 1974. Accordingly, all staff will be subject to an ‘Enhanced’ DBS (formerly CRB) check, along with a Children’s Barred List check if in regulated activity. Any offers of appointment may be withdrawn if these checks prove to be unsatisfactory to the College. Self-disclosure will be required as part of the recruitment process. If you fail to make a full disclosure or provide sight of your DBS certificate then your offer of employment is likely to be withdrawn. The College's DBS policy covers the recruitment of ex-offenders which is available upon request.
In line with KCSIE (Keeping Children Safe Within Education) guidance we conduct social media checks for all candidates whom are shortlisted for roles in order to ascertain their suitability to work with children and young adults.
We particularly welcome applications from black and minority ethnic candidates as they are under represented within London South East Colleges at this level".
If a suitable applicant applies we may close the vacancy sooner.

Job Role & Responsibilities

• General administrative support to the HR department
• Data entry & Filing
• Photocopying and scanning duties
• Generating reports using Microsoft Excel/ Power Point
• Verification of invoices
• Coordinating appointments and meetings
• Other general admin duties

Job Requirements

• Minimum GCE 'O' Levels & above
• Proficient in Microsoft Office
• Able to start work on short notice

*** Experienced HR Administrator required. ***

*** You must be dynamic and tenacious in your work methods. Hungry to improve and evolve your career in HR. ***

*** You must be adaptable and able to follow instructions to the letter and move from task to task with fluidity. ***

HR Administration:

• Respond to employee queries regarding HR policies, benefits.
• To assist with co-ordination and administration of recruitment and onboarding activities including job adverts, interview arrangement, offer letters and contracts.
• Support managers by attending meetings in a note taking capacity.
• Maintain HR systems and carry out analysis and production of HR KPI reports.
• Keeping up-to-date records of the establishment including organisational charts.
• Lead on new starter process including pre-employment checks (right to work, references, health questionnaires, induction).
• To support the HR & Training Officer with implementation of new initiatives and projects.

Experience & Qualifications:

• Minimum two years within an administrative role.
• Previous experience in a HR/Payroll role (desirable).
• Excellent written and verbal communication.

• Ability to build and maintain strong working relationships at all levels.
• Strong attention to detail and ability to handle sensitive information confidentially.
• Excellent organizational skills and ability to meet deadlines.
• Capable of identify issuing and proposing innovative solutions.
• Resilient and adaptable.

If you think you match the above criteria, please apply.

To apply call 01733 562303 or email james.pask@ambitionspersonnel.com

PET1

Are you detail-oriented with a knack for ensuring new hires have a seamless transition into their roles? Do you thrive in a role that combines administrative prowess with a commitment to compliance? Look no further - we're seeking a talented Recruitment Administrator to join our team and drive our onboarding process with precision and efficiency!

Based at our head office a short walk from Sandilands tram stop, you'll work Monday to Friday, 9-5, and you will manage the onboarding checks for candidates joining our care homes and hospitals based within the South East.

RESPONSIBILITIES OF RECRUITMENT ADMINISTRATOR ROLE INCLUDE

o Manage the excel tracker and maintain frequent communication with all candidates throughout the pre-employment process
o Generate and issue offer letters to candidates following a successful interview
o Obtaining and verifying right to work documents i.e. passports, residence permits
o Applying for formal employment references
o Applying for the criminal history check (DBS / Police statement)
o Build good rapport with candidates and stake holders to ensure pre-employment process is seamless and efficient
o Weekly and monthly reporting for team meetings and wider business updates
o Further ad hoc tasks and continuous improvement projects


ABOUT YOU

o Excellent communication skills, both written and verbal
o Strong understanding of MS Office (Word and Excel)
o Ability to manage stakeholders of all levels, internally and externally
o Well organised and methodical in your work
o Experience working within an office environment


ABOUT US

Bramley Health is a leading provider of specialist health and social care services in London and the South East. We focus on supporting individuals with complex needs to live fulfilling lives through outcome-focused care pathways.

EMPLOYEE BENEFITS

Joining our team means access to training and development opportunities, career advancement, retail and travel discounts, wellness support, and much more. We're committed to helping you succeed and thrive in your role.

IF YOU ARE INTERESTED IN THE ROLE OF RECRUITMENT ADMINISTRATOR, PLEASE CLICK APPLY NOW OR CONTACT US DIRECTLY.

HR Administrator required at Country Court in Werrington, Peterborough.
****6 Months Temporary Contract****
Hours: Full Time. 35 Hours per week, Monday to Friday - 0900-1700
Salary £20,821 to £23,000 per annum DOE
Country Court Care is one of the fastest growing independent healthcare companies in the UK. We have 40+ care homes with further acquisitions and openings already scheduled. We create extraordinary care homes, so we’re looking for extraordinary people to join our team!
We have a fantastic opportunity for an experienced HR Administrator to join our People Team on a fixed term contract, based in our Central Services in Werrington, Peterborough. You will be providing a welcoming and professional service to our customers throughout the Group and continuously improving our processes and quality of service.
Some of your responsibilities as the HR Administrator will include:

Produce all HR administration documentation from agreed templates for whole employee lifecycle including new starters, changes, leavers, annual leave, right to work, DBS etc
Ensure the ‘candidate experience’ and journey reflects our values and what makes us a great place to work
Support all reward & benefits processes (pay, maternity, annual leave etc) to ensure all documentation is produced accurately and data input into the required systems
Action the transfer of data from the People team to Payroll accurately and timely meeting all deadlines
Act as a people administration expert, and to be able to handle complex queries and customer issues
Develop and maintain close working relationships with the home administrators and managers
Be the source of expertise in relation to employee administration for all homes
Deliver training, coaching and support to Home administrators as and when required including Home Administrator Inductions

About You
You will have proven experience as a HR Administrator, be proactive and effective communicator, professional, confident, and able to work in a fast-paced environment. You will have:

Experience of high-volume administration and delivering to SLA’s
Excellent attention to detail.
Human Resource or Recruitment Administration experience (Desirable)
Experience of working in the health and social care environment (Desirable)
Excellent IT skills using email, word and excel
A desire to develop in a Human Resources or Recruitment Environment

In return for your talent, we offer an excellent package, which includes:

28 Days Annual leave pro rata (including Bank Holidays)
Supportive and bespoke Induction Training Programmes, ongoing training and development and nationally recognised qualifications*
Pension contributions
Free parking
Blue Light Discount Card

*Subject to Terms and Conditions
DOES THE HR ADMINISTRATOR ROLE SOUND LIKE A JOB FOR YOU? APPLY TODAY
Due to the nature of the role, we will need to apply for an enhanced Disclosure & Barring Service (DBS), prior to you starting with us.

Job Scope

• Work Permit Application, cancellation and renewal
• Provide clerical and administrative support
• Compile and update employee records (hard and soft copies)
• Assist with Monthly Claim / petty cash claim
• Assisting Purchase Order, and Project Invoicing
• Deal with employee requests regarding human resources issues, rules, and regulations
• Monthly Payroll process
• Ad-hoc administration duties

Requirement:

• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• SAP Knowledge is an advantage
• Simple knowledge of the Singapore Employment Act and/or local labour legislation
• Able to work independently with minimum supervision
• Able to work in fast paced environment

Job Title: HR Administrator
Location: East London
Hours: 36
Salary range: £24,653 - £26,779
Waltham Forest College is a forward thinking, vibrant, diverse and exciting place to study and work. We are proud of our achievements including being rated as the top performing college in London for student satisfaction for the past two consecutive years, as well as being graded as Good by Ofsted.
We believe that our employees are the heart of the organisation and having the right people in the right place, with the right skills is the key to our success. We are looking for a committed individual who is passionate about working in an aspirational and high performing college and dedicated to contributing to an outstanding experience for our learners.
The successful candidate will have a keen sense of responsibility, ownership and a ‘can do’ approach to addressing everyday challenges. If you believe you have the skills, experience and motivation to make a difference and be part of Team Forest, we strongly encourage you to apply for the post at Waltham Forest College.
You will provide an efficient HR administrative service to the HR Department and College staff in the areas of absence recording, recruitment and selection and administration of the HR Information System.
You will have experience of working in an HR related environment with knowledge of recruitment and selection administration, be able to communicate effectively at all levels with excellent attention to detail.
What’s in it for you?
We offer the opportunity to help develop your skills and knowledge in a friendly team environment, plus a range of benefits including a career average pension scheme (LGPS), employee assistance programme, discounted local gym membership, enhanced sick pay, NUS Employee discount, free onsite parking, cycle to work scheme and Sodexo benefits scheme.
Equality, diversity and inclusion
We are committed to creating and promoting a diverse and inclusive workforce that better reflects the wider community we support.
Safeguarding
We are committed to safeguarding and promoting the welfare and safety of our students and expect everybody working for the College to share this commitment. We actively seek DBS clearance checks for applications of employment as part of our safeguarding procedures. In line with KCSIE 2023 and Safer Recruitment principles the college reserves the right to conduct online searches of shortlisted candidate.
Closing Date: 28 April 2024
Interview Date: w/c 6 May 2024
*Please apply as soon as possible as applications will be considered upon receipt; we reserve the right to interview before the closing date*.

HR Administrator - Birmingham

We have an exciting opportunity available for a HR Recruitment Administrator to join a College based in the Birmingham.

This is a temporary role to start as soon as possible for 8-12 weeks. This is a full time role and will be based onsite 5 days a week, paying between £12-£13 per hour.

Role HR Administrator

• To provide effective and efficient HR administrative support across the complete employment lifecycle.
• First point of contact for all HR related queries from the business. 
• Liaising with staff via email and phone regarding a wide range of HR/ER matters relating to their employment.
• Administering the recruitment process including advertising jobs, liaising with candidates, liaising with recruiting managers, producing recruitment documentation, issuing contracts of employment, and completing pre-employment checks.
• Manage accurate employee records and data, ensuring compliance with relevant protocols and legislation.

Skills and Experience HR Administrator

• Highly IT literate across the suite of Microsoft Office applications and experienced in utilising information systems.
• Excellent verbal and written communication skills.
• Proactive, self- motivated and able to operate on own initiative.
• Personally organised and able to effectively plan work to ensure delivery whilst recognising the need for adaptability as priorities shift.
• Customer orientated with good interpersonal skills and the ability to relate to a diverse range of people.
• Detail conscious.

This role is due to start in May, to be considered for the position please apply as soon as possible!

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.

Prestige Nursing East Lancashire is looking for a new Recruitment Administrator to join our office team. Working as part of a friendly, proactive office team, with support from our national recruitment and compliance administrators, you will be involved in every aspect of recruitment and HR administration, facilitating our ability to support individuals utilising our services within their own homes and care settings.

We are offering a competitive salary package of £25,740 to £27,885 p/a dependant on experience to be agreed with the successful candidate.

Having secured a significant amount of new work opportunities, we need compassionate, committed, caring staff to join our team and support our service users across the region.

Experience in recruitment and HR administration is preferred but not essential, however the candidate should have a flexible, enthusiastic, can-do attitude to join the team working from our Blackburn office.

You will be assisting and supporting the branch leadership team in ensuring key business and compliance targets are met.

The role of Recruitment Administrator is key to ensuring we are able to respond to the changing needs of the business, supporting its growth and facilitating our ability to be responsive to new enquiries.

The Role:

Tasks will include:

• Coordinating recruitment and onboarding activities
• Processing applications and determining their suitability for the roles we have available
• Interviewing prospective candidates using our internal application/interview system
• Carrying out pre-employment checks
• Arranging training and induction
• Forming strong relationships with all stakeholders
• Working closely and communicating with other members of the team

Success in the role will be measured by:

• Ensuring member utilisation targets are met
• Assessing branch performance against weekly, monthly, and annual targets
• Reviewing effective planning, and ensuring all service users have suitably allocated care and support.

Skills and qualifications we're looking for:

• Self motivated
• Computer literate
• Excellent organisational skills
• Eye for detail
• Excellent administrative skills
• Understanding of target setting and performance
• Ability to respond to change and work under pressure

About us:

Prestige Nursing East Lancashire is a family-run business, providing a wide range of healthcare solutions to individuals within their own homes and care settings.

We pride ourselves on a reputation for providing excellent care services and being one of the best care and support agencies in East Lancashire. We strive to provide a high standard of care to all of our service users.

Feedback on our services from staff and service users includes:

'I wish I had joined Prestige years ago. One hundred percent a pleasure to work for.'

'The staff I worked with worked well as a team and management were very helpful.'

'The best agency I have worked for by far. They keep me updated, there is good communication and they give me more than enough work.'

'I don't know how we would have coped without Prestige's support, members of the care team have felt like family at times.'

'I cannot fault the attention to care that my mother received throughout the pandemic. Despite challenging circumstances, the carers and branch team at Prestige Nursing East Lancs have done everything possible to keep our family safe, supported and happy. We cannot praise them enough.'

'As a previous employee of prestige, I can safely say, anyone looking for work who is willing to put the effort in, genuinely cares, and is willing to work hard, will have opportunity to grow both in their career and in their annual income! You will get what you give with this company, and they will do their best to accommodate your wishes. I absolutely recommend it to anyone experienced in the health and social care sector.'

Our family truly cares about the well-being of all staff and service users and strives to achieve the best possible outcomes for all stakeholders.

Why work for Prestige?

• Competitive salary of £25,750 - £27,885 p/a
• Company pension (NEST)
• 28 days annual leave (including Bank Holidays)
• A familial work environment, where staff feel truly valued
• Access to external training providers in QCF 3,5 in Health and Social Care.
• Ongoing in-house training to extend your knowledge of working practice.
• Employee Assistance Programme (EAP)
• Supportive working environment

By submitting your details, you acknowledge that Prestige Nursing Ltd is collecting, processing and using your personal data for managing your application and establishing an applicant database. For more information, please visit our Applicant Policy

Vibe Recruit are working with a well-established manufacturing company within the Bridgend area. We are currently looking for an experienced HR administrator to join their team. Initially this will be a temporary role with the potential of a permanent position and further career progression for the right candidate.

Responsibilities

Initially your daily tasks will include but not be limited to;

• Employee surveys

• Training plan administration

• UKBA and personnel file audits

• HR induction form collections

• Induction presentation and process improvement

• Enrolment of employees on new training system

• Scanning and other general office tasks

• Charity event coordination

• Update of personnel folders

• Archiving/ data cleansing of employee folders

• Any other ad hoc duties as instructed by your manager

Following a successful training period, your daily tasks may extend to;

• Scheduling and coordinating occupational health appointments

• Training coordination

• Assist with lower-level ER cases.

Pay Rate

£14 per hour

Schedule

Monday to Friday, 8am until 4:30pm

Vibe Recruit is acting as an Employment Business in relation to this vacancy.

Are you detail-oriented with a knack for ensuring new hires have a seamless transition into their roles? Do you thrive in a role that combines administrative prowess with a commitment to compliance? Look no further - we're seeking a talented Recruitment Administrator to join our team and drive our onboarding process with precision and efficiency!

Based at our head office a short walk from Sandilands tram stop, you'll work Monday to Friday, 9-5, and you will manage the onboarding checks for candidates joining our care homes and hospitals based within the South East.

RESPONSIBILITIES OF RECRUITMENT ADMINISTRATOR ROLE INCLUDE

o Manage the excel tracker and maintain frequent communication with all candidates throughout the pre-employment process
o Generate and issue offer letters to candidates following a successful interview
o Obtaining and verifying right to work documents i.e. passports, residence permits
o Applying for formal employment references
o Applying for the criminal history check (DBS / Police statement)
o Build good rapport with candidates and stake holders to ensure pre-employment process is seamless and efficient
o Weekly and monthly reporting for team meetings and wider business updates
o Further ad hoc tasks and continuous improvement projects


ABOUT YOU

o Excellent communication skills, both written and verbal
o Strong understanding of MS Office (Word and Excel)
o Ability to manage stakeholders of all levels, internally and externally
o Well organised and methodical in your work
o Experience working within an office environment


ABOUT US

Bramley Health is a leading provider of specialist health and social care services in London and the South East. We focus on supporting individuals with complex needs to live fulfilling lives through outcome-focused care pathways.

EMPLOYEE BENEFITS

Joining our team means access to training and development opportunities, career advancement, retail and travel discounts, wellness support, and much more. We're committed to helping you succeed and thrive in your role.

IF YOU ARE INTERESTED IN THE ROLE OF RECRUITMENT ADMINISTRATOR, PLEASE CLICK APPLY NOW OR CONTACT US DIRECTLY.

Recruitment Administrator - National Probation Service

Location: Barnsley or Rotherham (Hybrid Working Model, 3 days office based and 2 working from home)

Pay: 11.44

Job Type: Temporary

Sector: Public Sector

Hours: 37 hours a week (Monday - Friday, with an earlier finish of 4:30pm on Fridays)

A Little Bit About Us:

Brook Street have grown into one of the UK's leading recruitment agencies − matching thousands of people with meaningful job opportunities at more than 4,500 companies every year. Delivering a quality service to suit the needs of clients and candidates alike was important to our founder Margery Hurst and it remains important to us today.

Recruitment is about so much more than just filling job vacancies. It's about giving people the chance to unleash their full potential, through their perfect new role.

About the Client:

The Probation Service is a statutory criminal justice service that supervises high-risk offenders released into the community.

What Will Be Your Day to Day Tasks?

The jobholder will work collaboratively with other team members to provide a whole range of administrative assistance. The purpose of the role is to aid the delivery of administrative functions within Probation Delivery Units across the Yorkshire and the Humber region. Duties will include:

• Vetting Administration
• Management of Recruitment Campaigns
• Processing Requests for New Starters
• Processing Requests for Leavers
• Calculating Annual Leave Entitlements
• Making Occupational Health Referrals on behalf of Line Managers and any other duties on behalf of line managers

Please note we are seeing a large volume of applications per role and therefore we ask that if you have not heard 7-14 working days to presume you have on this occasion been unsuccessful.

What's in this for you?

Working as an administrator in the National Probation Service offers a unique opportunity to contribute to the criminal justice system by providing vital administrative and recruitment services.

This position allows individuals to develop strong communication and organisational skills while engaging with a diverse range of people, including probation officers, clients, and stakeholders. Additionally, working in this capacity provides a sense of fulfilment by being part of a team dedicated to promoting rehabilitation and public safety within the community by supporting the staff and your colleagues who work at the delivery unit sites.

Diversity in the workplace:

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

15th April, 2024 Human Resources Administrator at Royal Leamington Spa CollegeFE Partners are currently working with Warwickshire College Group on a HR Administrator role.You do not need HR experience for this role, but a keen eye for detail and experience with administration is a must. Purpose of the role:You will be responsible for ensuring efficient communication within the organisation, managing employment checks, and overseeing the HR email account to support a smooth and effective HR function.The role is busy, varied, and demands very high standards and attentionto detail in terms of the service provided to our customers with a proactive approach and a desire to deliver excellence.There is an opportunity to grow your existing HR knowledge or to start evolving it. For the right candidate who has an interest and passion in developing their HR career, they can provide support and developmental opportunities.Qualifications & Experience required: Grade C or above / Level 2 maths and English…

Click here to view more detail / apply for HR Administrator

Large public sector organisation seeking a passionate HR Administrator to join their dynamic team. Excellent, permanent opportunity for a strong administrator to join a busy HR team in a longstanding, values driven organisation.

Your New Role

Within your new role as HR Administrator, you will support the HR Officer and HR Business Partner, delivering administration support, to contribute to the smooth running of the HR function. Your duties will range from providing HR project support, to managing schedules, to coordinating meetings. In order to be a success, you will have a proactive, positive mindset, excellent organisational skills and strong attention to detail.

As HR Administrator, you will have a flexible approach to your duties supporting with a range of responsibilities to support the efficient, customer focused service.Your main responsibilities will include:

• To act as the first point of contact.
• Respond to emails via the HR mailbox.
• Drafting contracts, letters, reports, and other documents e.g. Proof of employment letters, reference requests, flexible working confirmations.
• Organising meetings, including booking meeting rooms spaces and circulating actions for the team in a prompt manner.
• Taking meeting notes for the HR Partner and Chief HR Officer.
• HR Project Support.
• Communicate training events as directed by the HR Partner.
• Maintaining staff handbooks, personnel files and updating newsletters.
• Updating annual leave entitlements and carry over for staff.
• Processing leavers.
• Updating and maintaining records, both on paper and digitally.
• Support the creation of new initiatives to ensure the development and improvement of processes and systems on an ongoing basis.
• This list is not exhaustive.

Alongside having previous experience in an administrative role, it is key you have strong IT skills, including use of Microsoft Office packages, to be a success within this complex organisation.

What You Will Need

• Previous experience in an administrative role, working in an office environment. (Ideally in a HR function).
• Experience of working in an environment dealing with highly confidential information and sensitive information.
• Relevant experience of using own initiative to complete tasks.
• Practical experience of working with and entering data into databases and ensuring high standards of data integrity and accuracy.
• Ability to showcase organisational and prioritisation skills.
• To be open and responsive to change and innovation.
• Reporting (Desirable).
• Minute-taking (Desirable).

Benefits

• 32 days holidays plus bank holiday (40 days in total).
• 35 Hour Working Week.
• Public Sector Pension Scheme.
• Green Travel Scheme.
• Development opportunity within a large, complex organisation.

If you're interested in this role, please click 'apply now' to forward an up-to-date copy of your CV or call us directly. If this job isn't quite right for you but you are interested in looking at an alternative position, please contact us for a confidential discussion regarding other options.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk