Total 1,618 human resource assistant job vacancies in Art / Design / Entertainment category in Malaysia

Job Summary

This is an Executive role, providing consulting and business advisory to Executive Chairman cum GCEO.

Job Responsibilities

• Work with all Business Units and collaborate with the GCEO and provide assistance with all aspects of his daily work schedule.
• Provide professional aspects to CEO regarding all investments and all kinds of capital operation in the group and work with teams to push forward all of the capital operation projects in the group.
• Efficiently manage incoming and outgoing communications, emails, and documents, ensuring the GCEO is well-informed and prepared for meetings and commitments.
• Assist in planning, organizing, and tracking various projects and initiatives, working closely with cross-functional teams to ensure deadlines are met.
• Compile and analyze data and report as requested by the GCEO, helping to inform decision-making processes.
• Perform administrative support functions.
• Act as a point of contact for internal and external stakeholders, the GCEO, and the team.

Job Requirements

• Possess a good degree in Business, Finance or equivalent with relevant experience In finance and investment.
• Bilingual in English and Business Chinese as the role requires dealings with Chinese- speaking Associates.
• Able to translate business documents in writing from English to Chinese and vice versa.
• Able to deliver powerful and clear business presentation using appropriate tools and techniques.
• Able to travel at short notice.
• Effective organisational skills and good-time management.
• Excellent communication and interpersonal skills and work well with all levels.

Pegasus Leisure Group (PLG) operating as part of The Melbourne Racing Club (MRC) is proud to be recognised as a 2022 & 2023 Winner of The Australian Business Awards for Employer of Choice. 
PLG venue, Stoney's   located in Bacchus Marsh has an amazing opportunity for an  Assistant Manager  to join the team on a full-time basis! 
Your management skills will be use in supporting the achievement of set financial targets, leading and inspiring the team, co-creating the best experiences for our clients and ensuring compliance with all external bodies.  
Whats in it for you?

Assistant Manager Bonus program. 
Flexible working arrangements.
Supportive Venue Managers and Operations Manager to assist you in your journey.
Ongoing training and development opportunities.
Paid Parental Leave.
Free onsite parking.
Free Racing Victoria Passes. 
Staff discounts.

What are we
... Click here to view more detail / apply for Assistant Manager I Melbourne Western Suburbs

About the company:
Our client is a Government agency tasked with making life easier, accessible, and equitable for thousands of individuals and families across Australia.  A great opportunity for a qualified Health professional to join a large growing Federal Government in a clinical advisory and research capacity, on a 12-month temporary assignment.


About the role:

Undertaking detailed or sensitive research projects 
Stakeholder engagement - internal and external 
Planning and conducting workshops with key stakeholders and clients
Using co-design methods that support the development of clinical and non-clinical assessments
Generating communication plans and reports in relation to research findings and design ideas
Working with key stakeholders in the organisation and providing evidence informed advice 
Policy and procedure reviews 

About you:

You will have experience working in the development and administration of clinical assessments
You will have experience in qualitative research
You will have excellent stakeholder engagements skills
... Click here to view more detail / apply for Assistant Director ? Clinical Advice, Design & Research

About the company:
Our client is a Government agency tasked with making life easier, accessible, and equitable for thousands of individuals and families across Australia.  A great opportunity for a qualified Health professional to join a large growing Federal Government in a clinical advisory and research capacity, on a 12-month temporary assignment.


About the role:

Undertaking detailed or sensitive research projects 
Stakeholder engagement - internal and external 
Planning and conducting workshops with key stakeholders and clients
Using co-design methods that support the development of clinical and non-clinical assessments
Generating communication plans and reports in relation to research findings and design ideas
Working with key stakeholders in the organisation and providing evidence informed advice 
Policy and procedure reviews 

About you:

You will have experience working in the development and administration of clinical assessments
You will have experience in qualitative research
You will have excellent stakeholder engagements skills
... Click here to view more detail / apply for Assistant Director ? Clinical Advice, Design & Research

• Supporting at C-Suite Level 
• 12 Month FTC - Full-time 
• Hybrid Working - A Blend of Sydney CBD Office and From Home 

About the Job 

Member Purpose: Rest’s purpose is to create super our members love. So, we’re on a mission to make super simple.

As the Executive Assistant to the Chief Member Officer, you are responsible for supporting the CMO, and for day-to-day administrative support to the Member team. Your role will contribute to the development of the member experience and representing the brand of the Member team positively throughout Rest.  

Key Accountabilities/Responsibilities

• Provide exceptional assistance to the Chief Member Officer and their Leadership team. Performing various complex administrative support functions, including but not limited to, analytical and specialised administrative duties to ensure efficient office operations, email and diary management.
• Perform advanced word processing to include complex presentations, reports, spreadsheets, and graphs; transcribes information of a technical, confidential and or sensitive nature.
• Screen mail and callers, respond to and route inquiries to appropriate staff as necessary; determine importance and priority of various issues and determine what major issues should be brought to the attention of the Chief Member Officer.
• Research, compile, summarise, and analyse information to formulate correspondence and respond to various inquiries from internal and external sources.
• Working in conjunction with the Member Leadership team and Member Business Management team to ensure the smooth running of the Member function.
• Manage the organisation of critical Member Forums and meetings including scheduling and invitations, booking rooms, setting up agendas, minute taking, organising catering and distribution of meeting documentation and minutes in conjunction with the Member Business Management team.
• Circulation of reminders of outstanding action items, project reports and documentation to the relevant parties and individuals in a timely manner allowing for adherence to deadlines in conjunction with the Member Business Management team.
• Maintains all team documentation and information that may be confidential, sensitive and or critical along with project or team artefact documentation and project or team financial reporting into the document management system.
• Assists the Chief Member Officer in preparation and timely submission of reports and presentations to Rest Committees and Board and other Senior Executives of Rest.
• Actively promote and ensure clear communication within the team and facilitate communications across Rest.
• Complete expense reporting, invoice processing and track budget expenditures for all the team.
• Participate in a culture of cooperation, initiative, and responsibility throughout Rest to maintain a safe and healthy workplace and meeting the requirements of Rest’s WHS policies and Management System.
• May be required to perform other related duties as required and/or assigned
• Drive positive employee engagement and brand within Member and across Rest

DUTIES AND RESPONSIBILITIES Management Support Provide accurate, prompt and efficient administrative support to the Executive Director(s) and Trust Management team, which may include supporting the production of presentations / spreadsheets and reports, arrangement of meetings, liaising with senior staff in external organisations, maintaining a high level of confidentiality, sensitivity and professionalism. To support budgetary responsibilities for the Executive Director(s) including procurements and requisitions. Check expenses claims. Diary and email management for the Executive Director(s) to include appointments / meetings, and regular commitments. To assist in organising and prioritizing the workload of the Executive Director(s) as required and directed. To manage room bookings, organize travel, accommodation, catering and setting up of media equipment and preparing delegate packs for meetings. Support Committee meetings as required, support associated groups and key Trust meetings with external partners, working with the Chairs and executive leads to formulate agendas, workplans, paper review and send out, minute taking etc. Provide support to executive meetings with local partners and with NHSE. Act as an effective channel of communication between the Executive Director(s) and the rest of the organisation. Input into a variety of different systems such as Oracle, e-expenses, ESR on behalf of the Executive Director(s) and team (while abiding by Information Governance and IT Security requirements). Demonstrate office systems and department requirements to new starters. Support the Executive Director(s) with emergency planning and business continuity as required, such as managing on call rotas. To act as Loggist. To programme regular executive director site visits, maintaining the feedback reports and associated database. Communication Act as the first point of contact for the Executive Director(s), dealing with routine and specialist enquiries in a pleasant and helpful manner, communicating relevant information to stakeholders, referring to others as appropriate, maintaining an efficient message system. The post holder will be required to maintain constructive relationships with a broad range of internal and external stakeholders on behalf of the Executive Director(s), including service users and carers, Governors, clinicians and senior leaders across the Integrated Care Boards and Partnerships. Answer telephone calls, taking messages and passing on accurately and timely to the relevant person. Manage complaints calls and letters from service users, carers and the wider public, MPs and other stakeholders etc, dealing with sensitive and complex information, maintaining a calm and pleasant manner when referring the complainant to others as appropriate. Liaise internally and externally in a professional manner providing relevant and timely information. Manage confidential and sensitive information. Ensure self and other staff maintain a clear code of conduct and high standards of customer service in terms of dignity, respect and excellent customer service to all customers, internal and external. Service Development Participate in ongoing audits, research and service development as directed by line manager. Assist in relation to developing policies and procedures as directed. Knowledge & Training Maintain own professional development portfolio and participate in appropriate training programmes, including annual attendance for mandatory training. Knowledge of administrative procedures, project management or information analysis. Trained to high level on minute taking and administration of meetings. General Ensure the workload of self / team is prioritised to ensure patient safety and meet quality standards. Ensure confidential and business sensitive information is managed, retained and stored in line with Trust policy and legislation in an efficient and effective manner. Ability to work on own initiative and unsupervised and organise own workload with minimal supervision Working to tight and often changing timescales. Using set procedures, in line with legislation and policy, to undertake administrative and secretarial functions. To attend and contribute to all internal / external meetings relevant to the post. Develop and maintain databases required by job. Maintain and develop administrative and information systems and resources. Provide and organize and evaluate data as directed. Provide cover across the other administrative staff during holidays and sickness. Support training and induction of new and existing staff and participate in the recruitment process of support staff Ensure that general office supplies are ordered and maintained. Responsible for sorting all incoming post and ensure distribution to the relevant teams/individual and to ensure that all outgoing post is documented. Promote the image of the department, checking that notices and leaflets are up to date and well presented. Liaise with maintenance departments as delegated by line manager regarding buildings and general maintenance. Liaise with ICT departments as delegated by line manager regarding problems and faults with electronic equipment etc. Photocopying and word processing documents, letters, emails and minutes and reports when required. Postholder must have a standard level of keyboard skills and able to use Microsoft Office programmes etc. Operate a flexible approach to work and encourage other staff to do so; be adaptable to change and able to work as a team across the secretariat. Support Human Resources in completing relevant forms for the Chief Strategy, Improvement and Partnerships Officer, taking minutes for confidential meetings as appropriate. Undertake any other appropriate tasks as requested by line management in order to meet the needs of the service and in line with the Trust strategy.

Admin / Secretarial / Office Support Executive Assistant Melbourne Permanent / Full Time Central location south of Melbourne CBD! Office-based position with ad hoc flex Rare opportunity to support MD who looks after group of businesses! Seeking PA/EA professionals who enjoy an entrepreneurial, dynamic environment Join this high quality and forward-thinking private family office with a track record for delivering high-end design-focused Residential and Commercial projects! This boutique, privately owned business has a family-like feel and strong team dynamic, along with less red tape allowing for faster internal processes. Reporting to an outgoing Managing Director, and liaising with Senior stakeholders, this is an integral position to provide administration and support for the Managing Director and general coordination of everyday business requirements.    Perks of the company: Salary up to $90K - $120K Super | Based on Experience Motivated and dynamic team with strong tenure! Located south of the CBD in beautiful offices You will be? Click here to view more detail / apply for Executive Assistant to MD | Luxury Property

To act as Personal Assistant to members of the Executive as required,providing the full range of secretarial and administrative support services.This will range from routine correspondence to matters of a confidential or sensitive nature.Be responsible for the day to day functioning of the office of allocatedmembers of the Executive, dealing with incoming mail, sorting,distributing/circulating as appropriate and acting on urgent matters without further advice.To provide advice and reasonable support to staff within the directorate(s) of those Executive members, enabling an efficient administrative function to best support the activity of the Executives.Draft and prepare reports on behalf of members of the Executive as required for Council of Governors, Board, Committees or other meetings.Liaise with Corporate Assurance Officers to ensure the prompt submission of reports on behalf of the allocated member(s) of the Executive.Develop and maintain systems in relation to the Executive membersbudgetary responsibility, including day-to-day activities such as preparingpaperwork and online documents requiring sign-off, to ad hoc work supporting the Executive members monitoring and review of budgetary matters.Maintain appropriate systems to ensure that annual leave, study leave,maternity leave and sick leave monitoring under the responsibility of theExecutive member(s) are correctly recorded and that Payroll are notifiedaccordingly.Prepare monthly absence monitoring reports for Human Resources as appropriate.Develop, monitor and maintain systems to ensure appropriate supervision and appraisal arrangements are in place for the direct reports of the allocated Executive member(s), including diarising meetings with appropriate frequency and registering supervision meetings on the necessary systems.As required and subject to the involvement of the allocated Executivemember(s), liaise on behalf of the Executive Director as appropriate withCorporate Affairs in relation to any relevant Freedom of Information orComplaints matters that may arise.Attend Executive-led leadership/team meetings, and other internal meetings involving the allocated Executive member(s) that do not form part of the formal SHSC governance structure, taking notes and actions and providing general support as reasonably required.Ensure that adequate stationery stocks are maintained including takingresponsibility for ordering where necessary.Manage any IT issues on behalf of allocated Executive member(s), including the ordering of repairs and new kit and the management of any updates.Use IT systems as required to fulfil the duties of the role, including Microsoft programmes, finance administration software, Board/committee software and any other systems as required.

Established in 1901, Dr. Martens was recognised originally as a sturdy, durable work boot before being transformed in the 1960's, into an iconic fashion statement, synonymous with festival culture. The past six decades that have witnessed the brand's adoption by a diverse range of tribes, celebrities, musicians and free-thinking individuals - each subverting and twisting the boots and shoes to their own personal needs, attitudes and identity. Accent Group Limited acquired the distribution rights for Dr. Martens in 1988 and opened the first Australian retail store in Sydney in 2018. Now with stores across Australia & New Zealand, Dr. Martens are continuing to grow and dominate the Australian market. The Role: We are looking for passionate and driven retailers to join our team. You will support the Management team in driving sales, operational excellence and play an integral part in the store?s success.   Benefits & Culture: ? 40% off Accent Group brands | Hype DC, Skechers, Platypus,? Click here to view more detail / apply for Dr Martens Sales Assistant ? Dr Martens Newtown

3 months Temp to Perm HR Admin Assistant.

Working Location: Pandan Road, Singapore. ( 10 bus stops from Clementi)

working hours: 8:30am to 6pm, Monday to Friday.

Monthly rated: S$2000 per month

looking for a temporary admin to support in HR duties, administrative duties, key in payroll items, updating payroll journal, answering phone calls, filing.

Interested applicants, do send your resume to: jocelynchan@recruitexpress.com.sg or telegram @jocelynchan

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence number : 99C4599
Personnel EA License: R1331820

Learning Support Assistant Level 2 or 3 (depending on experience).Term time only including 5 TED days. Required from June 2024 Hours: 32.5 per week (Part time hours would be considered).Salary: TA 2- TA 3
Parkside Middle School is a thriving and vibrant middle school, for pupils aged 9-13, in the heart of Bromsgrove. It is a high performing, oversubscribed school that received a ‘Good’ judgement for ‘Overall Effectiveness’ and an ‘Outstanding’ judgement for ‘Personal Development’ from its most recent Ofsted inspection (September 2019).We are committed to providing the highest quality of education that enables pupils to excel academically, through the delivery of strong teaching supported by expert subject leads. We pride ourselves on success in developing pupils’ character, so they become socially and emotionally aware, confident young people.We are looking to appoint an enthusiastic and committed Learning Support Assistant. The successful candidate will provide learning, care and support for pupils with special educational needs to help work towards the outcomes on their education and health care plan (EHCP). This will involve working with the teacher to plan and deliver activities and supporting the pupil with routines, transitions and behaviour management. It would be beneficial if the candidate has previous experience working as a Learning Support Assistant. The candidate should be able to build positive relationships with pupils, promote high self-esteem, independence, and social inclusion. They will demonstrate and encourage high standards of behaviour and support pupils with their social, emotional, and mental health needs.
The ideal candidate will have: • Energy, enthusiasm, creativity and talent. • Excellent numeracy and literacy skills. • A desire to make a positive difference to the lives of the pupils, forming strong mutually respectful relationships. • Commitment to working as part of a team and in partnership with parents. • Previous experience as a Learning Support Assistant or working with children. • Experience delivering a range of interventions that support children’s specific needs. • A desire to develop their expertise through further training and CPD.
In return we can offer you: • A modern environment for teaching and learning. • A positive, welcoming and supportive community of ambitious and dedicated staff, children, parents and governors, where respect and wellbeing is at the heart of everything we do. • The opportunity to work within a talented team of professionals delivering high quality education. • Well behaved, friendly pupils who are eager to learn. • Excellent induction and a strong commitment to your career and professional development. • An opportunity to work in a school that is part of a secure pyramid of schools, working exceptionally closely with feeder first schools and high schools and the Spire Trust Learning Partnership

Job Responsibilities

• Logistics for Stockpiles
• Creating and implementing operational policies, standards, and procedures for warehouse management.
• Optimizes storage and utilization levels making data-driven decisions to improve productivity and efficiency of the warehouse
• Work closely with stakeholders to understand activities and goals
• Adhering to governance, compliance, and reporting protocols
• Contribute to continuous improvement activities and Implementing environmental protection measures.
• Ensuring personal compliance with Workplace Safety and Health (WSH) regulations.
• Participate in technology projects as direct users
• Perform warehouse security operations in adherence to plans
• Comfortable with technological tools

Professional Qualifications & Relevant Experience

• Minimum 'N' Level
• 1-2 years of relevant work experience

The Job:

• To manage a workshop in Singapore and in Thailand
• Managing a service workshop and warehouse
• Experience in setting up a new workshop will be an advantage
• Experience in safety regulations in workshop environment
• People managing experience, manage by objective (KPIs)
• Experience in Thailand and Malaysia customs regulations

SALARY RANGE: $4,500 to $5,000

Interested applicants can send their detailed resumes to janelui@recruitexpress.com.sg or call JANE @ 6735 1955.

CEI: R1104482

JANE LUI JIE'EN

Company Registration No. 199601303W

EA Licence No. 99C4599

The Executive Assistant will provide critical support to Alliance executives during this exciting, early phase of the Global Energy Alliance for People and Planet’s Asia development. This role will support the VP, Asia and enable the Alliance management team in Asia, which is responsible for developing and implementing global strategy in an Asian context.

The successful candidate will be an expert at executing complex and strategic scheduling, administrative support, proactive planning, travel and visa applications and supporting relationship management, including tracking follow up items and keeping contact information up to date.

The successful candidate will likewise manage complex team scheduling, and occasionally working, across various time zones, ensuring critical conversations with internal and external stakeholders are scheduled in a timely manner and at pace. The candidate will also ensure that team travel, external in-person meetings/workshops are organized, streamlined and set up for success.

As such, the candidate will have exemplary organisational skills and be comfortable interacting with executives and their teams, using excellent judgment and discretion.

Accountabilities

Provides executive level administrative support to the VP, Asia plus possibly 1-2 additional leaders on the Asia team from time to time.

• Expertly anticipates their manager’s needs and is highly responsive to direct and expected requests, providing swift, accurate, and thoughtful replies to requests, following up on action items where appropriate.
• Organizes and maintains complex calendar for internal and external engagements, including coordination of meetings which contain multiple participants and locations with a high level of efficiency; prioritizes and coordinates high volume and ever-changing schedules.
• Holistic administrative support including but limited to document preparation, database maintenance, consolidation exercises, basic reporting and coordination for the wider function when required.
• Taking initiative to complete tasks or respond on behalf of manager where possible and seeking to innovate best practice, exercising good judgement on where this is appropriate.
• Coordinates domestic and international travel arrangements ensuring tight schedules and well-articulated itineraries with cost consciousness in mind; coordinates visa applications for the travel with a focus on scheduling the various appointments to ensure passport availability when needed, creates and modifies travel itineraries; informs and plans actions based on the itinerary with appropriate parties, with monitoring throughout and expense report processing after.
• With other internal staff, supports the team in utilizing tools and systems to support relationship management and key project management functions (e.g. Salesforce, Monday.com, Gantt charts) to manage relationships and maintain high quality data and intelligence on key partners, identifying and supporting implementation of process improvements as needed.
• Assist managers in preparing for meetings by creating agendas, outlines, high level presentations, and other documentation required, including on occasion meeting minutes.
• Coordinate and manage partner and stakeholder workshops, meetings and convenings, including meeting logistics, agenda and materials preparation, conference room and AV equipment set up, displaying presentations, etc
• Serves as an inter-department liaison and actively builds relationships across GEAPP and the Alliance.

Knowledge, Skills and Experience

• Prior experience supporting or organizing executive-level meetings and/or events for internal and external stakeholders is required
• Minimum of 5 years in an administrative – intensive fast paced role, ideally experience successfully supporting an executive leader and related projects.
• Previous work experience in a complex, fast-paced and highly professional role in a global organization with multiple offices preferred; experience in a dynamic mission-driven non-profit organization is a plus.
• Strong execution and organizational skills and demonstrated experience prioritizing and executing multiple priorities seamlessly with excellent attention to detail.
• Ability to work effectively both independently, as well as in a team-oriented, collaborative, and collegial environment.
• Excellent interpersonal, written, and verbal communication skills and effective in developing positive and productive relationships with all levels of staff and management across the organization.
• Experience within a highly collaborative, dynamic organization and in an entrepreneurial environment where building policies, program and processes are necessary.
• Demonstrated technical proficiency with Microsoft Word, Excel and Power Point. Prior Salesforce or similar CRM experience is a plus.
• Must have experience booking and managing international travel and visa requirements. International work experience or proven intercultural competence a plus.

Note: limited and occasional travel may be required.

Behavioural Competencies

• Entrepreneurial Spirit – A self – starter who takes initiative to identify areas of improvement and uses an energetic, pragmatic, and creative approach to optimize practice. Embodying ‘Start – Up Philosophy’ and being excited to get involved and add value wherever possible.
• Relationship Building: In line with the values of the Alliance, providing a strong professional representation of the organization and being pro – active liaison that strengthens allegiances with both internal and external stakeholders.
• Communication: Excellent interpersonal abilities; outstanding listening skills, writing and verbal skills; Awareness of reputation, positioning, and brand management.
• Project Management: Awareness of project management, with high level organization skills and operational mindset.
• Decision-Making: Analytical and strong problem-solving abilities, takes initiative, drives for results, ability to prioritize work, communicates problems and proposes solutions, as appropriate.
• Execution: Incredibly meticulous with strong attention to detail; meets deadlines; ability to multi-task and work under pressure; detail oriented. Sense of urgency and responsibility, flexible work style; a self-started who can work independently as well as in and across teams.
• Integrity: Sound, mature judgment, integrity, and respect for others. Ability to handle sensitive information discreetly.
• Passion and Optimism: Deep enthusiasm for the Alliance’s mission and supporting ideologies, a belief in the work we do and the power of unity to tackle Global Challenges.
• Diversity, Equity, and Inclusion: Committed to our core values of inclusion, equity and diversity and bring this into every aspect of your work; to challenge conventional wisdom through evidence, reason, and amplifying dissenting, unconventional, and marginalized voices.

Key Relationships

• Asia management team – in a support role, helping to support schedules, convenings, and other events
• Admin staff and operational staff across the organization – to align schedules and coordinate on internal processes
• External partners – interacting to coordinate meetings/engagements, key information and other needs as they emerge
• External service providers such as IT, travel agency, etc.

• Provides administrative and ops support for Health & wellness
• Provides nursing administrative and ops support for staff flu vaccination exercises
• Manages the preparation and delivery of daily medical examination, pre-employment and vaccination reports/ results for JHC staff and temp staff
• Tracking of vaccination status for staff and MOPEX/ Residents on rotation to JHC
• Tracking and reporting of clinic stats (Staff Clinic and H&W Clinic)
• Supports the data entry and collation of Staff Health Screening (SHS) for analysis and KPI tracking
• Manages the preparation and delivery (through EPIC communications to MyChart) of staff personal health screening report/ results for SHS
• Manages the preparation and delivery of daily private and corporate patients/ clients medical reports/ results
• Provides support for COVID-19 related work (covid-19 vaccination exercise, surveillance swab required for staff/ new hires/ temp staff/ post-SHN individuals)
• Undertakes any other administrative role assigned

Job Requirements

• Min NITEC/ Diploma in any course
• Experience in administrative functions will be highly advantageous
• Able to commence work within short notice

We regret that only shortlisted candidates will be contacted

Interested candidates please send your resume to michelletan@recruitexpress.com.sg

Consultant: Tan Ming Hui, Michelle (Magdelene) (R21101623)

Recruit Express Pte Ltd (99C4599)