• Attend to Management Meeting.
• Record accurate and comprehensive notes at meetings.
• Help with daily time management.
• Draft correspondence such as emails and letters.
• Typing, formatting, and editing reports, documents, and presentations.
• Reminding the  important tasks and deadlines.
• Able outstation and socialize.
• Able communicates and written in English, Bahasa Malaysia and Chinese.
• Proficiency in Microsoft Office.
• Must careful, resourceful, and punctual.
• Prefer below 35 years old.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Flexible working hours
• Free snacks / Happy hours
• Regular team activities
• Medical insurance
• Open culture
• Personal development opportunities

主要任務和職責

• 管理總經理的日常辦公室任務
• 了解重要交付成果的優先順序，維護準確的日曆
• 參加高度機密的會議並提供準確的記錄、轉錄和分發會議記錄。
• 使用 Word、Excel 和 PowerPoint 起草高級簡報、通訊和文檔
• 與其他團隊成員合作組織各種公司活動。
• 管理和維護高階主管的日程安排、約會和旅行安排。
• 擔任董事總經理處理內部和外部詢問的聯絡人
• 有助於提高銷售後台目前職責的效率，以及精實管理。
• 進行研究、收集和分析數據，為總經理準備報告和文件
• 監控、篩選、回應和分發傳入通信

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 附近的公共交通
• 彈性的工作時間
• 休閒著裝要求
• 免費小吃/歡樂時光
• 定期團隊活動
• 公司旅行
• 醫療保險
• 工作簽證贊助
• 事假

Job Description & Requirements

1. Handle end-to-end recruitment process, include job posting, conduct interviews and onboarding. Able to prepare employment-related letters such as employment contract, confirmation letters, resignation acceptance letters, and off-boarding procedures.
2. Ensure compliance with labour laws and company policies while continuously improving HR processes and practices.
3. Handle the full spectrum of HR functions, payroll, leave management, day to day operations.
4. Manage work pass renewals, applications, cancellations, and levy waiver requests.
5. Process and check monthly timesheet for payroll.
6. Handle submission and processing of statutory payments and claims, including Government-Paid Leave, training grant submissions, etc.
7. Attend to employees' enquiries regarding payroll and leave matters.
8. Maintain accurate records in the HR system and employees' personal files.
9. Conduct and complete market survey from government agencies as required.
10. Any other adhoc duties as assigned by the Management or immediate superior.

Job Requirements:

• Minimum a diploma preferably in a human resource related field (Fresh graduates are welcome to apply)
• Min 2 years of experience in related functions.
• Bilingual in English and mandarin to liaise and communicate effectively with Chinese speaking staff.
• Proficient in Microsoft Office.
• Knowledge with Opensoft System.
• Good communication skills, team player and organized.

• Recruiting
• Fostering a safe work environment
• Managing employee relations
• Administering payroll
• Managing compensation and benefits packages
• Handling disciplinary needs
• Ensuring compliance with labor laws and regulations
• Overseeing training programs
• An efficient HR department supports a business's organizational structure and advocates for its employees. Some HR team members focus on specialized areas of the industry, such as payroll, benefits or training, while others handle more generalized tasks for the business overall.

● Prepare timely Letters of Application for staff visa and work permit requests to the Authority for non-Singaporean passport holders and their eligible dependents.

● Prepare work permit documents for new applications and annual renewals. Track and manage all visa and work permit information and expiry dates.

● Update CPF and levy for employers and employees

● Managing all accounts transactions and update Quick book software

● Update any changes regarding visa and work permit applications processes

● Maintain all accounts related work and invoice, quotation, purchase all handling and updating software

● All workers and drivers collecting their Monthly work report and preparing their salary and follow up work schedule

● Authority related work like waste management disposal also update invoice and follow the payment.

● Maintain and ensure staff personnel data in workday system is correct and updated in timely manner. Update leave of absence in workday system

● Update visa and work permit record

● Create company policies that will encourage a healthy work environment

● Make changes and suggest improvements wherever required to ensure the proper functioning of the department.

● Oversee the recruitment and hiring process of new employees.

● Evaluate the performance of HR employees and give constructive feedback.

● Ensure the department is adhering to company policies and regulations.

● Updating databases internally, such as sick and maternity leave. Assisting with payroll by providing the department with relevant employee information, i.e. holiday and sick days taken

● Build good relationships with staff, MOM labour department[govt] and other agencies on work related to visas, work permits, camp passes and routine HR-related matters

● Conduct orientation for new staff on staff benefits, timesheet, camp passes, visa, and work permit processes.

● Maintain all HR files, folders and related documents in proper condition.

● Keep HR information private and confidential at all times.

● Perform other HR duties as assigned by Supervisor and Operations Manager.

● Preparing monthly salary for staffs and follow-up cash collection

● Work permit and S pass all documents Mom related works following and updating as per Mom record

Documenting financial transactions

• Analyze, plan, manage recruitment process and candidates meet the needs of company’s business requirements
• Work pass (S-Pass and Work Permit) processes namely application, issuance, renewal and cancellation
• Purchase security bond for new and renewal employees
• Prepare employment contract for new employees
• Understand the local employment laws and work-pass requirements
• Procedures related to dormitory arrangements
• Foreign Embassy procedures related to visa, passport renewal, attestation etc
• Administration of Work Injury Compensation (WIC) claims documentation and faciliate the application and cancellation of work-injury special pass
• Arrange repartriation of work pass holders
• Familiar with HRMS systems
• Administration of Primary Care Plan for work-pass employees
• Assist with employee Medical benefits and follow-up
• Maintain personnel files and HR network folders
• Assist management with annual appraisal process
• Liase with Training Centres to arrange courses for employees
• Familiar with payroll adminstration
• Review and renew company insurance policies, licenses and memberships
• Review and improve HR policies

Responsibilities

• Develop and implement HR strategies and initiatives aligned with the overall business strategy
• Bridge management and employee relations by addressing demands, grievances or other issues
• Manage the recruitment and selection process
• Support current and future business needs through the development, engagement, motivation and preservation of human capital
• Develop and monitor overall HR strategies, systems, tactics and procedures across the organization
• Nurture a positive working environment
• Oversee and manage a performance appraisal system that drives high performance
• Maintain pay plan and benefits program
• Assess training needs to apply and monitor training programs
• Report to management and provide decision support through HR metrics
• Ensure legal compliance throughout human resource management

Requirements and skills

• Proven working experience as HR Manager or other HR Executive
• People oriented and results driven
• Demonstrable experience with Human Resources metrics
• Knowledge of HR systems and databases
• Ability to architect strategy along with leadership skills
• Excellent active listening, negotiation and presentation skills
• Competence to build and effectively manage interpersonal relationships at all levels of the company
• In-depth knowledge of labor law and HR best practices
• Able to work on weekend and public holiday

Responsibilities:

• Provide support in full spectrum of HR functions in operations, recruitment and general HR administration;
• Any other HR Initiatives and ad-hoc projects as required.

Requirements:

• Diploma in Business or equivalent;
• Relevant HR experience preferred, fresh graduates are welcome to apply;
• Excellent team player who is willing to commit to a fast-paced environment;
• Good knowledge of Excel, Word and PowerPoint;
• Good communication & interpersonal skills, meticulous and detailed.

Responsibilities:

Manage talent acquisition process, which may include sourcing, conducting interview and selection

Develop and implement fair and transparent performance management policies and practices to ensure clear linkage of performance to rewards and recognition

Collaborate with Management to develop and execute HR strategies that align with the organisations business objectives

Develop recruitment strategies to attract and retain top talent in a competitive labour market.

Partner with leadership team to design and implement HR talent strategy and programs in alignment with organization’s business strategy

Develop HR strategies and work plans to build employer brand and support achievement of the overall organisational goals

Establish and review competitive compensation and benefits structure and ensure compliance with relevant regulatory requirements

Organize and implement staff communication and engagement initiatives. Maintain employee files in audit ready condition

Support Managers in providing coaching, feedback, and performance improvement plans and any other adhoc duties and projects as assigned

Requirements:

Bachelor Degree and above with at least 3 years of relevant experience

Able to understand and manage the cultural diversity of employees

Adapt and tailor different styles and preferences when communicating to different audiences or stakeholder groups Adopt a service-oriented mindset and people-centricity in dealing with workforce and business stakeholders Analyse financial and HR data by employing data mining, modelling, predictive analytics, and benchmarking tools and techniques to create insights and foresights to guide decision-making Apply data governance concepts and principles to identify, collect and prepare data for analytics and HR metrics benchmarking

Assess feasibility of proposals to improve internal workflows Benchmark benefits with other comparable organisations Build trust (being a trusted advisor) through assisting key stakeholders in solving people related issues successfully Communicate with employees on areas such as benefits and claims eligibility and administration, payroll deductions, retirement, re-employment and termination guidelines

Conduct salary study to support recommendations on compensation structure that aligns to the industry range and meets the organisation's financial budget Consult and work with Industrial Relations or Employee Relations specialist to resolve any grievances related to performance evaluation outcomes raised by employees Contribute towards building the corporate branding for diversity and inclusion in all communications with stakeholders, respecting differences in perspectives and opinions, and working towards a mutually agreed outcome Correlate financial and HR data to design HR metrics, identify causal relationships, analyse trends, develop forecasts and projections, and draw insights and foresights for decision-making

Cultivate a healthy workforce by implementing health and wellness related programmes Deliver effective communications on performance management programmes and policies to the people, ensuring that they understand how they will be evaluated, rewarded, or developed, according to their performance evaluation Demonstrate empathy and respect when handling difficult conversations, dilemmas or paradoxes Derive relevant insights from analysis and recommend enhancements to the organisation's HR practices taking into consideration the business context and operating environment

Design and implement benefits, including health and wellness programmes, that would meet the needs of the workforce and within the approved budget Design organisation's compensation and benefits programme with reference to sector wage information of the Skills Framework Develop and implement performance management framework, policies and processes that are robust and objective Develop communication material/ information kits for the HR programmes/ activities to convey desired messages clearly and effectively to the targeted audience

Develop insightful presentation derived from data analytics and HR metrics benchmarking using dashboards or data visualisation tools Develop performance management system and key performance indicators in accordance with Critical Work Functions and Key Tasks (CWFs and KTs) of the Skills Framework Develop positive working relationships with people through strong inter-personal skills Establish credibility by gaining confidence of others through a demonstration of business and technical knowledge

Implement HR transformation programmes to improve the effectiveness of HR service delivery and cost efficiency for the organisation Implement and operate various aspects of the HR operating model to deliver HR services as set out in service management framework and in accordance with HR policies Incorporate diversity and inclusion principles into HR policies and translate the policies into day-to-day practices at workplace Justify the resources required to support changes in resources, procedures, systems, or technology within the function

Keep abreast of local and global HR trends and developments to provide further benchmarking insights on data analysis outcomes Leverage Skills Map of the Skills Framework to assess employee performance Leverage Technical and Generic Skills and Competencies (TSCs and GSCs) of the Skills Framework for benchmarking of employee's performance Maintain proper records of performance reviews and ensure sensitive information are securely stored or destroyed for privacy and confidentiality

Manage internal stakeholders beyond the team and external stakeholders to achieve shared goals Manage team resources to ensure adequate staffing and capability levels Monitor and evaluate the effectiveness of performance management system and its related communications efforts by analysing data and feedback and developing continuous improvement actions Monitor the function's financial inflow and outflow against allocated budgets and forecasts

Plan and execute communication activities using the appropriate channels/ tools for the targeted audience Plan and execute diversity and inclusion related activities that are compliant with diversity and inclusion policies and embrace diversity and inclusion culture Plan and execute organisation-wide communications activities to communicate organisation-wide performance management system Plan and implement activities to communicate the benefits offered by the organisation

Present and communicate with impact and empathy through clarity in messages, and engage audience through active listening and inquiry Promote effective working relationships with people of diverse race, language, religion or cultures, embracing differences in perspectives, traditions and culture, and adopting an open mindset at all times Provide coaching and advice to junior team members Provide communications toolkit and support to middle and senior managers to communicate performance evaluation ratings to their individual staff professionally on a one-to-one basis

Provide support to middle and senior managers to cascade and communicate their key performance indicators to their team members and develop performance goals that are aligned to business requirements Research and apply prevailing labour policies, employment laws and regulations, including but not limited to tripartism, employment laws for foreign nationals, Fair Consideration Framework Resolve data availability and data quality challenges with data cleansing techniques Resolve issues or address questions related to payroll policies and procedures to ensure workforce are paid in accordance with agreed employment terms and conditions

HR Executive

A HR Business Partner role to support the core and business units in their operational needs. We invite a candidate who has a keen interest in building a HR career in the Company.

Job Responsibilities:

Talent Acquisition:

· Partner with the Core and Business Units on their manpower planning and requirements. Implement recruitment strategies and processes to fill the vacancies.

· Develop and implement effective recruitment strategies and channels to attract and hire qualified candidates.

· Manage the end-to-end recruitment process, including job postings, screening resumes, conducting interviews, making job offers, work pass applications and renewals.

· Maintain recruitment records and ensure compliance with relevant employment laws and regulations.

Onboarding and Orientation:

· Coordinate the onboarding process for new hires, including orientation sessions and introduction to company policies and procedures.

· Ensure new employees have the necessary tools and resources to succeed in their roles.

· Develop a buddy system to partner new hires to assimilate seamlessly into the office environment.

· Conduct follow-up meetings with new hires to address any questions or concerns.

Employee Relations:

· Work closely with business units and employees to improve work relationships, build morale, increase productivity and retention.

· Providing guidance and advice on HR-related issues.

· Implement and enforce company policies and procedures, ensuring compliance with employment laws and regulations.

· Handle disciplinary actions and grievance procedures, in accordance with company policies and legal requirements.

· Enjoy organising staff activities and companywide events.

· Conduct exit interviews and analyze feedback to identify areas for improvement.

Training and Development:

· Identify training needs and develop training programs to enhance employee skills and knowledge.

· Coordinate and deliver training sessions on topics such as compliance, leadership, and professional development.

· Support career development initiatives and succession planning within the organization.

· Develop Training plan and source for training grants.

HR Administration:

· Maintain accurate and up-to-date employee records, including personnel files, attendance, and leave records.

· Prepare HR-related reports and analytics to support decision-making processes.

· Participate in and manage HR projects and initiatives.

· Ensure compliance with all legal requirements related to employment and HR practices.

· Undertake any other ad-hoc HR duties as assigned.

Job Requirements:

• Higher NITEC/Diploma/Degree requirements with 2 years of relevant experience, preferably in HR.

• A fast learner who can apply critical thinking skills and has good problem-solving skills

· Good understanding of Employment Act and Labour Laws.

• Excellent communication, planning, organisation, interpersonal skills and able to work independently

• Proficient in Microsoft Office applications (i.e. Word, Excel, PPT and MS Teams)

• Positive attitude with a service-oriented mind-set

• A CEI certificate will be an added advantage

Adapt and tailor different styles and preferences when communicating to different audiences or stakeholder groups Adopt a service-oriented mindset and people-centricity in dealing with workforce and business stakeholders Analyse financial and HR data by employing data mining, modelling, predictive analytics, and benchmarking tools and techniques to create insights and foresights to guide decision-making Analyse learning effectiveness evaluation data to derive insights on the effectiveness and return on investment of learning and development programmes and recommend improvement actions to improve workforce capabilities

Apply data governance concepts and principles to identify, collect and prepare data for analytics and HR metrics benchmarking Assess feasibility of proposals to improve internal workflows Build trust (being a trusted advisor) through assisting key stakeholders in solving people related issues successfully Conduct learning needs analysis to assess their current capabilities and areas of development required to deliver against the organisation's strategy, business restructuring and future plans

Conduct organisational diagnosis to assess and analyse the current state and identify opportunities for organisation development and/or change interventions Conduct stakeholder analysis and execute stakeholder engagement activities to manage highly influential stakeholders to support organisation development and/or change interventions Contribute towards building the corporate branding for diversity and inclusion in all communications with stakeholders, respecting differences in perspectives and opinions, and working towards a mutually agreed outcome Correlate financial and HR data to design HR metrics, identify causal relationships, analyse trends, develop forecasts and projections, and draw insights and foresights for decision-making

Create learning roadmaps with reference to Career Maps and Skills Maps of the Skills Framework Demonstrate empathy and respect when handling difficult conversations, dilemmas or paradoxes Derive relevant insights from analysis and recommend enhancements to the organisation's HR practices taking into consideration the business context and operating environment Develop communication material/ information kits for the HR programmes/ activities to convey desired messages clearly and effectively to the targeted audience

Create learning roadmaps with reference to Career Maps and Skills Maps of the Skills Framework Demonstrate empathy and respect when handling difficult conversations, dilemmas or paradoxes Derive relevant insights from analysis and recommend enhancements to the organisation's HR practices taking into consideration the business context and operating environment Develop communication material/ information kits for the HR programmes/ activities to convey desired messages clearly and effectively to the targeted audience

Equip supervisors and line managers with the skills and tools to mentor, train and provide job coaching Establish credibility by gaining confidence of others through a demonstration of business and technical knowledge Execute broad based communications strategy to articulate the business case, importance and impact of organisation development and/ or change interventions on the overall business objectives Implement HR transformation programmes to improve the effectiveness of HR service delivery and cost efficiency for the organisation

Implement and operate various aspects of the HR operating model to deliver HR services as set out in service management framework and in accordance with HR policies Incorporate diversity and inclusion principles into HR policies and translate the policies into day-to-day practices at workplace Justify the resources required to support changes in resources, procedures, systems, or technology within the function Keep abreast of local and global HR trends and developments to provide further benchmarking insights on data analysis outcomes

Leverage Skills Maps of the Skills Frameworks to identify learning gaps and develop competency frameworks Manage internal stakeholders beyond the team and external stakeholders to achieve shared goals Manage team resources to ensure adequate staffing and capability levels Monitor the function's financial inflow and outflow against allocated budgets and forecasts

Monitor the progress and evaluate the effectiveness of organisation development and or change interventions Plan and execute communication activities using the appropriate channels/ tools for the targeted audience Plan and execute diversity and inclusion related activities that are compliant with diversity and inclusion policies and embrace diversity and inclusion culture Plan organisation development interventions in accordance with Skills Maps of the Skills Frameworks Present and communicate with impact and empathy through clarity in messages, and engage audience through active listening and inquiry

Promote effective working relationships with people of diverse race, language, religion or cultures, embracing differences in perspectives, traditions and culture, and adopting an open mindset at all times Propose, plan and execute organisation development and/or change interventions to drive and facilitate organisation development and/or change Provide coaching and advice to junior team members Recommend and implement innovative and creative learning and development channels and technology to engage learners and increase the effectiveness of learning and development interventions

Resolve data availability and data quality challenges with data cleansing techniques Review the range of HR services against their corresponding HR service delivery channels critically to identify opportunities for continuous improvement of service quality or costs reduction

Set individual objectives, periodically reviewing and assessing performance of direct reports Translate the long-term objectives for the Learning & Organisational Development function into tactical plans

Scope:

• Assist in full spectrum of recruitment process

• Assist in the coordination of interviews and provide competency-based interviews after candidates have been screened by the Talent Acquisition Team

• You will work closely with the Talent Acquisition Partner and update recruitment reports

• Applying of employees training courses

• Maintain and update employees' p-files

• HR administrative tasks including application and renewing of work passes

• Work closely with department heads to ensure all onboarding processes adhere to policy and process

• Handle housing and accommodation arrangements for foreign workers, if necessary

• Perform any other ad-hoc duties as assigned

Requirement:

• ITE / Diploma in HR / Office skill

• Min. 2 years of experience in HR Functions

• Proficient in MS Office, HRMS (Infotech)

• Ability to multi-task and well organized

• Possess initiative and have a strong sense of responsibility

Office Admin Tasks

• Receive guests and be the ‘face’ of the company - perform front desk duties when required
• Point person for office administration work including maintenance, mailing, shipping, supplies, equipment, bills and errands
• Manage relationships with office vendors, building management, service providers and other stakeholders, ensuring that all items are invoiced and paid on time
• Assist in booking facilities for meeting and/or facilitating for online meetings
• Handle business travel issues such as arrangements of air tickets / accommodation for staff
• Provide timely support for managers on administration matters and tasks
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

HR Admin Tasks -

• Handle onboarding and offboarding employees
• Provide support for staff engagement activities and events
• Assist in assigned HR admin duties such as staff claims, letters issuance, staff records updates, work pass application/renewal/cancellation, payroll etc.
• Any other HR admin duties that may be assigned on ad-hoc basis

Requirements:

• Possess at least a min. Diploma, in any field
• Min 3 years of relevant work experience
• Proficient in Microsoft Office suite
• Good interpersonal and communication skills
• Meticulous and detailed oriented
• Ability to handle highly confidential information of critical nature
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Proficient in Mandarin, as this role requires frequent liaison with stakeholders from/in China HQ
• Able to work night shift and split shift
• Able to work OT on weekends and public holiday
• · Must be able to work night shift and split shift
• · Must be able to work extra hours or weekend if needed

Alternative Selection is a fast-growing food service company in the region. We specialise in providing alternative gourmet to the industry, and introduce more organic, allergen-free and preservative-free specialty foods to the community at large .

If you are food lover and want to be indulged with good healthier foods, We want you to join us for a rewarding career and journeyr.

ASSISTANT HUMAN RESOURCE & CORPORATE ADMINISTRATION MANAGER

The Assistant Human Resource & Corporate Administration Manager is responsible for driving the full spectrum of Human Resource related matters and managing the day-to-day implementation of company’s initiatives and policies in both operational and strategic levels in order to achieve high performance and high engagement organisation.

The role will be working closely with the Board of Directors, reporting to Executive Director, to develop and deliver a number of programs and campaigns aiming to provide our people with the best employment experience. Additionally, to manage the external vendors well, to achieve best practises.

Key Responsibilities

§ Manage in-scope administration work pertaining to an employee’s life cycle – for instance, recruitment, confirmation, transfer, termination

§ Oversee talent management framework and performance appraisal exercises

§ Develop and implement HR policies and guidelines

§ Prepare monthly payroll, including processing of statutory claims and filing of income

§ Administer, process and oversee leave matters and insurance claims

§ Facilitate the reporting procedures related to employees’ discipline and grievance

§ Update employees’ movement and database

§ Prepare timely HR data and reports as required

§ Be the petty cash custodian for and in charge of employees’ expense claims

§ Application and management of HR related grants

§ Manage and oversee corporation administration matters – assets, season parking, stationery, pantry supplies for all departments

§ Manage company’ s external strategic vendors, such as IT / Data Protection & others

§ Perform other ad-hoc HR and office administration duties as assigned

§ Align with Ministry of Manpower Acts, to implement Safe Measurement and other related MOM matters

§ Align with company’s strategic goals, to implement Key Performance Index for all Departments and individuals.