Total 8,705 front office assistant job vacancies in Administrative / Clerical category in Malaysia

• Position Title: Executive Assistant.
• Salary: RM 3500-4500.
• Job location: Kelana Jaya @SS7, Petaling Jaya.

About the company
Our client is a well respected international freight forwarding and logistics company with well-established overseas network. They provide logistics businesses move goods from source to destination over 5 continents globally. Currently they are actively looking for a passionate, motivated and dedicated (EA) Executive Assistant to join their professional team based at their Business head office in Kelana Jaya, Petaling Jaya.
About the role
The role of Executive Assistant will be reporting to the MD within the organization, maintaining an overview of the Director's portfolio of work in order to provide input and be involved in daily decisions. 
The role and scope of works include:
*Pro-actively manage and provide secretarial and administrative support to Managing Director.
*Responsible for providing high level executive and administrative matters relating to freight services.
*Responsible for daily management, e-mails, preparation and formatting of reports.
*Respond and advise efficiently to electronic or verbal enquiries on all matters that concern the Director.
*Liaise and coordinate business decisions.
*Draft, review and preperation of correspondence, creation of meeting notes, documents, reports and presentation.
*Draft and prepare relevant freight/logistics rates for various routes.
*Coordinate sales activities.
*Maintain high level of customer service on freight activities.

Requirements/Candidate profile
This role has extensive clients liaison so the candidate's ability to network with ease are traits that are essential for this exciting role. In this respect, we are looking for someone who can fit into this critical role with the following traits:
*Malaysian female in age group 30-45.
*Matured, bright, lively and personable disposition.
*Possess minimum a Diploma qualification in Business Administration, Secretarial Management or Logistics Management.
*Overall 5-8 years of combined working experience as a Administrator, Executive Secretary or PA in previous capacity role.     
*Good command of English,spoken and written plus conversant in BM and Chinese/Mandarin.
*Strong computer application skills in MS Word, Excel and Power Point and Outlook.

The reward
In return for your work, our client will be offering a competitive remuneration package for the job located in Kelana Jaya area. The package will commensurate with your qualification and experience.

Application for this job
Interested candidates are invited to apply by forwarding a copy of your resume for our review. You may apply online via JOBSTORE by clicking the apply button to submit your application. Alternatively, candidates may forward their resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my

Perks & Benefits

• Casual dress code
• Personal leave

• 職位名稱：行政助理。
• 薪資：RM 3500-4500。
• 工作地點：Kelana Jaya @SS7，八打靈再也。

關於公司
我們的客戶是一家備受推崇的國際貨運代理和物流公司，擁有完善的海外網路。他們提供物流業務，將貨物從源頭運送到全球五大洲的目的地。目前，他們正在積極尋找一位充滿熱情、積極進取且敬業的 (EA)執行助理加入他們位於八打靈再也 Kelana Jaya 業務總部的專業團隊。
關於角色
行政助理的職責是向組織內的執行董事報告，全面了解總監的工作組合，以便提供意見並參與日常決策。
工作的角色和範圍包括：
*積極主動地管理並向董事總經理提供秘書和行政支援。
*負責提供與貨運服務相關的高層執行和行政事務。
*負責日常管理、電子郵件、報告的準備和格式化。
*對與總監有關的所有事項的電子或口頭詢問做出有效回應並提供建議。
*聯絡和協調業務決策。
*起草、審查和準備信件，建立會議記錄、文件、報告和簡報。
*起草並準備各航線的相關運費/物流費率。
*協調銷售活動。
*在貨運活動中保持高水準的客戶服務。

要求/候選人簡介
該職位需要與廣泛的客戶聯絡，因此候選人輕鬆建立人際網絡的能力是這一令人興奮的職位所必需的特質。在這方面，我們正在尋找能夠勝任這一關鍵角色並具有以下特質的人選：
*年齡在 30-45 歲之間的馬來西亞女性。
*個性成熟、開朗、活潑、風度翩翩。
*至少擁有工商管理、秘書管理或物流管理文憑資格。
*在之前的職位中擔任管理員、執行秘書或私人助理，總共擁有 5-8 年的綜合工作經驗。
*良好的英語、口語和寫作能力，並精通國語和中文/普通話。
*較強的MS Word、Excel、Power Point 和 Outlook 電腦應用能力。

獎勵
作為對您工作的回報，我們的客戶將為位於格拉納再也地區的工作提供有競爭力的薪資待遇。該套餐將與您的資格和經驗相稱。

申請該職位
歡迎有興趣的候選人透過轉發您的履歷副本進行申請，以供我們審核。您可以透過JOBSTORE線上申請，點擊「申請」按鈕提交您的申請。或者，候選人可以透過我們的電子郵件jobs@chrisjac.com.my將簡歷直接轉發給我們CHRISJAC

津貼和福利

• 休閒著裝要求
• 事假

• Position Title: Executive Assistant (EA).
• Salary: RM 3500-4500.
• Job location: Kelana Jaya(SS7), Petaling Jaya.

About the company
Our client is a well respected international freight forwarding and logistics company with well-established overseas network. They provide logistics businesses move goods from source to destination over 5 continents globally. Currently they are actively looking for a passionate, motivated and dedicated (EA) Executive Assistant to join their professional team based at their Business head office in Kelana Jaya, Petaling Jaya.
About the role
The role of Executive Assistant will be reporting to the MD within the organization, maintaining an overview of the Director's portfolio of work in order to provide input and be involved in daily decisions. 
The role and scope of works include:
*Pro-actively manage and provide secretarial and administrative support to Managing Director.
*Responsible for providing high level executive and administrative matters relating to freight services.
*Responsible for daily management, e-mails, preparation and formatting of reports.
*Respond and advise efficiently to electronic or verbal enquiries on all matters that concern the Director.
*Liaise and coordinate business decisions.
*Draft, review and preperation of correspondence, creation of meeting notes, documents, reports and presentation.
*Draft and prepare relevant freight/logistics rates for various routes.
*Coordinate sales activities.
*Maintain high level of customer service on freight activities.

Requirements/andidate profile
This role has extensive clients liaison so the candidate's ability to network with ease are traits that are essential for this exciting role. In this respect, we are looking for someone who can fit into this critical role with the following traits:
*Malaysian female in age group 30-45.
*Matured, bright, lively and personable disposition.
*Possess minimum a Diploma qualification in Business Administration, Secretarial Management or Logistics Management.
*Overall 5-8 years of combined working experience as a Administrator, Executive Secretary or PA in previous capacity role.     
*Good command of English,spoken and written plus conversant in BM and Chinese/Mandarin.
*Strong computer application skills in MS Word, Excel and Power Point and Outlook.

The reward
In return for your work, our client will be offering a competitive remuneration package for the job located in Kelana Jaya area. The package will commensurate with your qualification and experience.

Application for this job
Interested candidates are invited to apply by forwarding a copy of your resume for our review. You may apply online via JOBSTORE by clicking the apply button to submit your application. Alternatively, candidates may forward their resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

• 職位名稱：行政助理（EA）。
• 薪資：RM 3500-4500。
• 工作地點：八打靈再也 Kelana Jaya(SS7)。

關於公司
我們的客戶是一家備受推崇的國際貨運代理和物流公司，擁有完善的海外網路。他們提供物流業務，將貨物從源頭運送到全球五大洲的目的地。目前，他們正在積極尋找一位充滿熱情、積極進取且敬業的 (EA)執行助理加入他們位於八打靈再也 Kelana Jaya 業務總部的專業團隊。
關於角色
行政助理的職責是向組織內的執行董事報告，全面了解總監的工作組合，以便提供意見並參與日常決策。
工作的角色和範圍包括：
*積極主動地管理並向董事總經理提供秘書和行政支援。
*負責提供與貨運服務相關的高層執行和行政事務。
*負責日常管理、電子郵件、報告的準備和格式化。
*對與總監有關的所有事項的電子或口頭詢問做出有效回應並提供建議。
*聯絡和協調業務決策。
*起草、審查和準備信件，建立會議記錄、文件、報告和簡報。
*起草並準備各航線的相關運費/物流費率。
*協調銷售活動。
*在貨運活動中保持高水準的客戶服務。

要求/候選人簡介
該職位需要與廣泛的客戶聯絡，因此候選人輕鬆建立人際網絡的能力是這一令人興奮的職位所必需的特質。在這方面，我們正在尋找能夠勝任這一關鍵角色並具有以下特質的人選：
*年齡在 30-45 歲之間的馬來西亞女性。
*個性成熟、開朗、活潑、風度翩翩。
*至少擁有工商管理、秘書管理或物流管理文憑資格。
*在之前的職位中擔任管理員、執行秘書或私人助理，總共擁有 5-8 年的綜合工作經驗。
*良好的英語、口語和寫作能力，並精通國語和中文/普通話。
*較強的MS Word、Excel、Power Point 和 Outlook 電腦應用能力。

獎勵
作為對您工作的回報，我們的客戶將為位於格拉納再也地區的工作提供有競爭力的薪資待遇。該套餐將與您的資格和經驗相稱。

申請該職位
歡迎有興趣的候選人透過轉發您的履歷副本進行申請，以供我們審核。您可以透過JOBSTORE線上申請，點擊「申請」按鈕提交您的申請。或者，候選人可以透過我們的電子郵件jobs@chrisjac.com.my將簡歷直接轉發給我們CHRISJAC

津貼和福利

• 休閒著裝要求
• 事假
• 開放文化

Global Financial Consultants (GFC) is one of Singapore’s most venerable and longest established wealth management and financial advisory businesses. Based in the heart of the financial district of Singapore, GFC is focused on providing a tailored and client-centric approach to help safeguard our clients’ financial future whilst guiding them on the path to achieve their personal financial goals and objectives. Our MAS regulated Financial Advisors pride themselves on providing professional and unbiased financial advice that helps our clients create and protect their wealth.

Why GFC?:

- Training & Support Provided – We ensure that you’re given opportunities to succeed

- Career Advancement Opportunities

- Quarterly Team-Building Initiatives

- Close-Knit Environment

- Opportunity to work with a diverse team

Job Responsibilities:

· Clerical receptionist duties such as filing, scanning, uploading and renaming of documents

· Booking of meeting rooms and attending to clients arriving for meetings

· Maintain clean reception area, meeting rooms and pantry

· Serving drinks and directing client to meeting rooms before informing Financial Advisors

· Ordering and monitoring of office, pantry and toilet supplies

· Create Purchase Orders for any ordering of office supplies and follow up with the invoices

· Coordinating all other front desk activities

· Collecting and segregating mails daily

· Mail out cheques and dropping off cheques at quick cheque deposit box

· Arranging for local and overseas couriers

· Provide administrative support to admin and accounting department

· Data entry duties

· Submitting business to providers

· Any other adhoc duties

Job Requirements:

· Candidate must possess at least GCE 'O' Level/Nitec, Higher Nitec/Diploma in any field

· Minimum 2 years related experience as a receptionist/administrative role

· Must be IT savvy and proficient in Microsoft Office

· Good interpersonal and communication skills

· Independent, initiative, responsible, attention to detail

· Ability to multi-task and work in a fast-paced environment

· Energetic and eager to learn new skills

· Great teamwork among peers

· Able to start work immediately

Note: Shortlisted candidates may be required to go through an Assessment Test to assess your typing and coordination abilities

GFC is an equal opportunity employer and we value diversity at our company. We do not discriminate against employees based on race, color, religion, sex, national origin, age, disability or genetic information.

We regret to inform that only shortlisted candidates will be contacted.

HR

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Training and course arrangement
• Assist the manager in sorting, tabulating, and evaluating data.
• Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.

• Without prior experience.
• Flexible hours or office hours.
• good experience for learning.
• High JOB PROGRESSION IS AVAILABLE!
• Talented individuals WANTED!!

Based in the office, you will help us with general administrative and tele-sales tasks:

- Take customer orders by phone.

- Process incoming fax and email orders.

- Able to serve mandarin-speaking customers.

- Key orders into computer system.

- Provide sales support to sales team.

- Liaise with logistics teams on delivery.

- General administrative tasks, filing, data entry, printing of labels.

- Other ad-hoc office duties.

You should:

- Be details-oriented, meticulous and systematic.

- Be able to work independently and multitask.

- Have strong interpersonal and communication skills.

We have a 5-day work week (Mon-Fri 8.30am - 6pm).

We are located 3 mins from Kaki Bukit MRT Station.

Singaporeans or persons who do not require work passes to work in Singapore preferred. You should be physically in Singapore right now.

We are unable to hire you if you are currently outside of Singapore.

Job Description: Front Counter Administrative Personnel

Position: Front Counter Administrative Personnel
Employer: Chua Chu Kang Secondary School
Location: 31 Teck Whye Crescent, Singapore 688848

Contact Person 2: Ms. Winnie Chin

• Email: Chin_Sio_Yien@schools.gov.sg
• Phone: 67691386
• Fax: 67630487

Duration of Service: June 3, 2024, to May 31, 2025

Option to Extend: The contract may be extended for an additional year from June 1, 2025, to May 31, 2026, subject to mutual agreement.

Working Hours:

• Mondays to Thursdays: 8:30am to 6:00pm (inclusive of 1-hour lunch break)
• Fridays: 9:00am to 6:00pm (inclusive of 1-hour lunch break)
  (Service not required on Saturdays, Sundays, and public holidays)

Scope of Services:

Reception Duties:

1. Manage school front counter services.
2. Handle visitors, parents, staff, and students, addressing their needs.
3. Handle queries and complaints via phone.
4. Take and ensure messages are passed to the appropriate staff.
5. Transfer calls as necessary.
6. Manage office inventory such as stationery and administrative stores.
7. Receive and deliver all incoming and outgoing mail.
8. Handle lost and found process.
9. Manage loan records of school items (e.g., uniform, umbrella, etc.).
10. Provide general administrative support to the admin office.
11. Data entry and any other duties assigned by the school.

Student Service Duties:

1. Manage student early release (recording and contacting parents).
2. Coordinate between Form-Teachers & Student Management Team (SMT) on students’ movement.
3. Monitor students' attendance and CCA attendance.
4. Provide real-time information on attendance to support SMT.
5. Manage students' cellphone confiscation process.
6. Assist in sick bay recording, ambulance recording, incident recording.
7. Manage student lift pass issuance.

Qualifications, Skills & Experience:

• A Level qualifications or equivalent.
• Preferably have the following skills and experiences:Working in front counter services.
  Working in a school environment.
  At least 3 years of experience in administration.
  Proficient in IT environment, MS Office, WhatsApp Chat.
  Good communication and interpersonal skills.
  Good team player with a high level of initiative.
  Able to multitask.
  Good social skills.
  Problem-solving abilities.
  

Admin & Front Desk Assistant

• Salary: $3,000 - $4000
• Working Days: 5 days
• Working Timing: 9AM to 6PM
• Working Location: Tanjong Pagar

Responsibilities

Office and General Administration

• Manage Company vehicles’ insurance, road tax renewal and maintenance where required
• Manage the Group of Companies’ archives by management of warehouse storage organization, rental, sorting and filing
• Prepare relevant Company documents including Company profile and other procedural documentation
• Assist in planning, organizing and managing of Company Events and Activities
• Other ad-hoc activities or errands as assigned

Front Desk & Personal Assistant

• Organize, set up and take minutes for internal and external meetings
• Collate and maintain documentation for Corporate Credit Cards and other relevant expenses to ensure prompt and proper payment
• Manage Group of Companies owned residential properties locally and overseas
• Other relevant ad-hoc activities as assigned
• Attend to and manage reception duties and meeting room arrangements
• Collect, sort, arrange and manage local and overseas mails and courier
• Arrangements for local and overseas flight, accommodation for employees and/or guests
• Application and Maintenance of local and overseas visa and insurance
• Liaise with external suppliers and vendors to facilitate the maintenance of the office including but not limited to general facilities management, building management, taxes, insurance, stationery and pantry maintenance

Requirements

• Minimum Diploma in any field
• At least 3-5 years relevant experience in front desk, personal assistance and/or Office Administration

Karen Lee Kai En Reg No: R22108159

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

• Maintain and upkeep office facilities and serves as a liaison with vendors/ service providers/ building management team for facilities work maintenance
• Handle reparatory or maintenance of office facilities, equipment and pantry appliances such as lightings, telephone and aircon systems, etc.
• Monitor office equipment and other service/ maintenance contracts and handle contract renewals including drafting simple approval papers
• Support social and staff engagement events such as refreshment ordering, logistics coordination as required
• Purchase and replenish stationery and pantry supplies when necessary
• Assist to process HR department’s invoices for payment
• Any other ad hoc admin duties as delegated by management

Requirements

• Minimum GCE ‘O’ Level with at least 5 years of experience in office admin
• Good team player with a positive and can-do attitude
• Good interpersonal skills
• Meticulous with high degree of initiatives and resourcefulness
• Self-driven, able to multitask with good time management
• Proficient in Microsoft Word and Excel

For interested candidate, please email your resumes to denyse.tan@recruitexpress.com.sg

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Gaonhae Taekwondo LLP is looking for a suitable individual for the role of Front Desk Admin.

Job Description

- Provide information to enquiries on the classes

- Student Attendance Management

- Liaise with Parents

- Liaise with Coach

- Advise students and parents on fees

- Assist in Grading Test administration

- Assist in Competition administration

- Assist in other ad-hoc admin tasks

Requirements

- Enrichment School working environment

- Enjoy working with children and Parents

- At least Nitec or Diploma Holder

- Able to communicate confidently

- At least Bilingual

- Microsoft Office Suite Proficiency

- 4 days work week (Tuesday to Friday 2pm to 8pm)

- Free Taekwondo Lessons

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: hr@recruitpedia.sg

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: hr@recruitpedia.sg

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: hr@recruitpedia.sg

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: hr@recruitpedia.sg