Total 1,462 front desk officer job vacancies in Administrative / Clerical category in Malaysia

Job Responsibilities:

• Handle corporate data management tasks, including maintaining records related to office maintenance schedule, corporate insurance policies, ISO certifications, and any compliance-related data management, ensuring timely renewal or submission;
• Manage incoming and outgoing mail and courier services, ensuring timely delivery and distribution;
• Maintain and procure employee uniforms, office supplies inventory, including stationery, office, food and cleaning supplies;
• Track and manage employee attendance records, ensuring accuracy and compliance with company policies;
• Provide direct administrative support not limited to HR duties but also tasks related to Operation & Maintenance (O&M) and Project Management administration such as forms filling, authority submission, etc.;
• Contribute to employee engagement initiatives, fostering a positive work environment, and promoting team cohesion;
• Undertake any other assigned duties from the HR Team or designated officers as necessary to support the overall functioning of the office.

Job Requirements:

• Candidate must possess at least Professional Certificate / NITEC, Diploma / Advanced / Higher / Graduate Diploma in any field;
• Minimum 1-3 years of experience in office administration, clerical support, or similar roles;
• Entry level candidates are welcome to apply;
• Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
• Excellent communication and interpersonal skills;
• Ability to handle multiple tasks simultaneously, efficiently prioritize them, and adjust to shifting priorities;
• Familiarity with corporate data management control and procedures;
• Flexibility to take on new tasks or responsibilities as assigned by management;
• Experience with employee engagement initiative is a plus;
• Demonstrate teamwork, a strong sense of responsibility and willingness to learn;

Job Responsibilities:

Lease Document

• Responsible for management of leases which includes preparation and checking lease document, ensuring that the lease document are signed and returned promptly via docusign, monitoring the payment as required in accordance to lease document
• Stamping of lease document
• Updating Tenancy Schedule
• Updating lease status report

JTC and IRAS

• Submission of sublet application to JTC, monitoring the status of the sublet application
• Liaising with JTC on land rent revision notices
• Liaising with IRAS on property tax revision notices

S/4 Hana - SAP

• Input/create lease contract in S/4 Hana and submission to the relevant approver to activate/unlock contract
• Input/create sublet contract in S/4 Hana and submission to the relevant approver to activate/unlock contract
• Maintenance of Contact Persons in SAP and rental objects
• Liaising with Finance to ensure that the monthly rental invoices are promptly sent to the tenants
• Generate Ad Hoc Billing and reconcile invoices on timely basis
• Maintenance of reports in S/4 Hana
• Maintenance of Vendor Invoice Management system

Arrears Management

• Generate Ageing Reports for internal Credit Control Committee (CCC) reporting and generate reminder letters to tenants in arrears

Miscellaneous

• Perform ACRA searches and reconciliation of invoices

Job Requirement

• Must have at least experience in using SAP S/4HANA
• Experience in handling ACRA searches and reconciliation of invoices would be an added advantage
• Experience in handling leasing documents would be an added advantage
• Experience in liaising with JTC and IRAS would be an added advantage

Other

• The work location is on the west, in Alexandra area

- Acting as a role model and champion of patient, carer and public involvement within the Trust. - Taking direct responsibility for dealing with issues of a complex or sensitive nature. - Providing advice on Bereavement processes and procedures to CSUs that demonstrates an understanding of complex project and operational processes. - Providing advice on the implementation of the Trusts Care after Death and Bereavement policy to CSUs. - Analysis of data and communication of contentious information in a sensitive and professional way. - Providing advice on the local delivery of operational services within clinical teams to Matrons and to divisional and directorate teams. Providing direct support to managing change and communicating challenging information across all Trust sites in a consistent and professional way To provide a full clerical support service to the department including organising, sorting and filing documents and papers; dealing with incoming and outgoing paper and electronic post as required; photocopying, faxing and distributing information by post or email; typing letters and other documents To deal with communications and ad hoc enquiries from staff and service users, members of the public, and a wide range of external organisations and professionals. Receiving and relaying general verbal/written messages and responding by supplying straightforward information and guidance or referring to the relevant member of the department or other Trust staff as necessary. To provide administrative support for meetings as required e.g. organising meetings including checking access arrangements, booking rooms and refreshments, sign language and ethnic minority language interpreters as appropriate, organising travel arrangements, administering expense forms, liaising with members regarding dates, sending out notice of meetings, agendas and minutes. To attend and service meetings as required. This could include welcoming participants, organising refreshments and taking minutes and typing them up and circulating them after approval. To maintain and update mail-outs and labels for Trust and staff departments, advisory group members and voluntary and community organisations and organising electronic or paper mail-outs to such groups as required (typing, copying and posting etc.) Demonstrates a commitment to ensure that the Bereavement service provides a responsive support to bereaved relatives and carers as well as to internal and external stakeholders. To liaise with appropriate personnel to make appointments for the Head of Service/Management team and to maintain an appointments diary. To monitor stock levels and re-order stationery and office supplies as required, and non-stock items as necessary. To record departmental expenditure and petty cash requisitions, produce monthly updates and check against financial statements. Collect petty cash as necessary. To co-ordinate and keep records of staff leave, absences and attendance at mandatory fire training. To adhere to relevant Statutory Instruments and Trust policies and guidelines e.g. Data Protection, Health and Safety, Confidentiality and personnel policies and guidelines. To maintain and develop the departments web site on the Trust intranet. (Training will be given) To contribute to the production of information for distribution across the Trust and to other relevant organisations. Use departmental database for recording appropriate information as requested and producing reports. Any other duties commensurate with the grade which may be required from time to time to ensure the effective running of the service.

Please see attachment for complete version of Job Description and Person Specification including: The post holder is required to provide an efficient and effective administrative service as part of the Continuing Healthcare Team. To deal independently with queries from members of the public, patients and their relatives, Adult Social Care, Nursing Homes and other outside agencies in relation to non-clinical issues regarding CHC and the FNC contributions. To be responsible for corresponding with patients and their families regarding CHC decisions ensuring that they are conveyed to all relevant parties in agreed timescales in line with the National Framework and local policies. To create accurate patient records on the CHC database. To attend meetings, to take and transcribe detailed and complex formal minutes and reports of eligibility decisions. To support the CHC Manager with preparing Performance Monitoring Reports . To support the CHC team and to develop systems and process to support effective delivery and reporting of all CHC activity related functions. To arrange meetings, book venues, send out invites and produce agendas prior to meetings. To order equipment and supplies as and when required. To create, update and archive patient files in line with data protection guidance and record management. To process incoming and outgoing mail. To undertake general office duties including filing and photocopying.

In addition to the summary below you need to familiarise yourself with the full job description and person specification documents attached to this advert. Daily work associated with the running of the Clinical Engineering Response Centre, Business Support Unit and Medical Equipment Planning Unit (MEPU) by: Answering the customer services telephones, ensuring that queries are dealt with in a suitable manner depending on the nature of the call. Retrieval and distribution of documentation, recording who it has been distributed to and on return refiling. Undertake general office duties. Undertake reception duties to support the MESU workshops and Medical Equipment Library. Daily work associated with procurement and cross-charging. Supporting general enquiries received via the MEPU mailbox and phone. Chasing Medical Equipment Planning Group (MEPG) orders. Raising service requests for approval requests made via the medical device approval request form. Raising equipment planning service requests for confirmed orders. Minute taking. Various chasing.

We are an organisation that focuses on customer acquisition and retention. Due to the complexity of our industry, you are expected to have great interpersonal skills to attract and retain valuable clients.

You are expected to be independent and WORK FROM HOME most of the time.

Your personal time organisation is of utmost importance.

You job scope includes:

- maintaining good records of existing and incoming clients

- making outbound calls to update existing clients and attract potential new prospects.

- maintain a good image and portray professional stance when required.

A pleasant personality is a huge plus.

Candidates without experience are expected to learn fast and adapt quickly.

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• Perform daily administrative tasks such as answering phone calls, managing email correspondence, preparing documents, and organizing files to support office operations efficiently.
• Key in data information into computer databases and spreadsheets
• Update existing data in databases.
• Organize and manage data for easy retrieval.
• Verify accuracy of entered data.
• May involve scanning documents and creating digital files.
• Assist in the preparation of regularly scheduled reports.
• Any other tasks assigned by Management

Requirements

• Strong typing skills and attention to detail
• Proficient in MS Office applications including Word, Excel, and PowerPoint
• Ability to work independently and meet deadlines
• Good organizational skills
• Willingness to learn and adapt to new tasks and responsibilities.
• Able to start work in short period
• Singaporean, SPR, internship is welcome
• Fresh graduate is welcome

Stable and long-established company requires Admin Executive Officer

To assist the Manager in-charge

Requirements

• Knowledge of office routine
• Correspond with customers and suppliers
• Take charge of inventory control
• Minimum education: O level
• Good command of English
• Computer literate
• 5.5 days (Saturday only when required, rarely)

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac Mae'r gallu i siarad Cymraeg yn hanfodol ar gyfer y swydd hon

Please see attachment for complete version of Job Description and Person Specification including: The post holder is required to provide an efficient and effective administrative service as part of the Continuing Healthcare Team. To deal independently with queries from members of the public, patients and their relatives, Adult Social Care, Nursing Homes and other outside agencies in relation to non-clinical issues regarding CHC and the FNC contributions. To be responsible for corresponding with patients and their families regarding CHC decisions ensuring that they are conveyed to all relevant parties in agreed timescales in line with the National Framework and local policies. To create accurate patient records on the CHC database. To attend meetings, to take and transcribe detailed and complex formal minutes and reports of eligibility decisions. To support the CHC Manager with preparing Performance Monitoring Reports . To support the CHC team and to develop systems and process to support effective delivery and reporting of all CHC activity related functions. To arrange meetings, book venues, send out invites and produce agendas prior to meetings. To order equipment and supplies as and when required. To create, update and archive patient files in line with data protection guidance and record management. To process incoming and outgoing mail. To undertake general office duties including filing and photocopying.

WHAT ARE YOU GOING TO DO?

• Perform billing activities for all import/export shipments in a timely manner and in accordance with Customers & CEVA’s internal KPI.
• Responsible for submission of job files billed to customers & filing internally.
• Any other related work that is assigned by the Superior from time to time.
• Preparation of supporting documents required on billing.
• Advise the supervisor of any problems or irregularities discovered within the assigned transactions.
• Send Pre-alert to destination CEVA stations / CMA agents with copy of shipping docs (AWB / BL / CIPL)
• CT to monitor POs last mile delivery to the vessel till POD are obtained.
• Consolidate billing invoices from hubs and park freight charges in cargowise for consol billing to CMA ships monthly.
• Update billing log sheet for finance record and verification due to different system used for posting invoices.
• Verify inter-company invoices and provide MISC dossier to billing team on monthly basis for DOSP06 / QLCRVO report.

WHAT ARE WE LOOKING FOR?

• Min GCE 'O' Level with at least 1 year working experience in billing / admin function
• Basic accounting and administrative work experience
• Proficient in Microsoft Word and Excel

OTHER INFORMATION

• CEVA Logistics, 15 Pandan Crescent (shuttle bus available from / to Clementi MRT)
• Monday to Friday: 9:00am to 6:00pm

Responsible for the welfare of the residents of the Nursing Home and ensuring the cleanliness of the premises.

Duties & Responsibilities

• Ensure residents under his charge maintain or are helped to maintain personal hygiene and cleanliness. Supervise Nursing Aides and Healthcare Attendants to maintain personal grooming and dressing.
• Attend to any complaints by residents, take necessary steps to redress any grievance, and report the same to the Operation Manager
• Accompany residents for outings/events and supervise the residents at such outings.
• Participate in the development of the care plan, putting it into action, and follow up on the care plan.
• Movement and record of residents and visitors in and out of the premises.
• Communicate with fellow officers when relieving others of duty or handing over duty on all matters of importance connected with his duties, explaining any directions of the supervisors affecting individual residents or upcoming activities of the Home.
• Patrol the dormitories and premises and ensure that everything is clean and in good order, particularly toilets, kitchens, and dining areas.

Requirements

• Diploma / Degree in any of the fields or related fields from a recognized university.
• 
  
• 1 -2 years of related experience with nursing staff, interdisciplinary teams, and external stakeholders.
• A team player and able to organize and execute programs.
• 
  
• Be organized and punctual with strict adherence to Nursing Home policies.
• Be prepared to perform other duties as assigned.

Working Hours & Location

• East Area, Tampines
• Shift Work (44 hours per week), 5 Days work week

Benefits

• Comprehensive Medical & Leave Benefit.
• Supportive and conducive work environment.
• Training & Development opportunities.
• Unlimited opportunities to develop and harness your skills across multi-verticals.
• Being part of a noble organization with a strong heritage in community care.

• Handle incoming calls & general administrative work such as HR administrative works, License renewal and documentations etc
• Issue invoices, purchase orders, delivery orders, and arrange for delivery
• Ensure accurate data entry into system
• Check in-coming suppliers’ invoices
• Any other ad-hoc duties as assigned

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

We are an organisation that focuses on customer acquisition and retention. Due to the complexity of our industry, you are expected to have great interpersonal skills to attract and retain valuable clients.

You are expected to be independent and WORK FROM HOME most of the time.

Your personal time organisation is of utmost importance.

You job scope includes:

- maintaining good records of existing and incoming clients

- making outbound calls to update existing clients and attract potential new prospects.

- maintain a good image and portray professional stance when required.

A pleasant personality is a huge plus.

Candidates without experience are expected to learn fast and adapt quickly.

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