Total 1,462 front desk officer job vacancies in Administrative / Clerical category in Malaysia

Our client is actively searching for a Front Office Administrator (1 Year contract) to join their team!
If you are a dynamic individual seeking a new career opportunity, read further!

The responsibilities of this role are:
Office & Facilities Administration

• Front office receptionist to answer phone calls, meet and greet visitors and guests.
• Manage office inventory stock supplies, place orders and replenish stocks timely e.g. stationery, food and beverage etc.
• Maintain Company staff directory including phone, emails contact information in the system and on the noticeboards are up to date.
• Ensure that the office facility, for example, meeting rooms and common areas (pantry) are always maintained at 5S standards and cleanliness. Oversee and ensure that housekeeper (cleaner) completes the required cleaning regime.
• Coordinate courier services, receiving post mails and delivery parcels.
• Ensure associated work permit/ license permits of the building are valid and renewed timely.
• Office equipment and assets are maintained and service timely, such as lightening, photo copier, coffee and water dispenser machines etc.
• Raise Purchase Requisitions (PRs) and Do Good Receipt (“GR”) in IFS Application (ERP system) for invoices on expenses once Purchase Order (“PR”) is released by Finance Department for SEAP Malaysia office.
• Work closely with Office & HR Teams based in Singapore office on office and HR matters as required.
• Any other ad-hoc duties/projects related as assigned by direct supervisors.

Support (HR, HSE, PROJECT & IT)

• HR: Administer the full spectrum of regional HR services including recruitment, onboarding and exit processes, performance management, talent management, employee relations and engagement, payroll administration, training and development as well as benefits and well-being programs and event management.
• HR & HSE: Administer and ensure compliance of HR & HSE policies, guidelines and procedure.
• Participate in progressive HR and HSE projects and initiatives.
• IT: Support IT personnel on requests to access server room and IT matters.

The ideal candidate will need to have the following qualities and experience:

• Diploma in Business Administration/ Human Resource Management or its equivalent
• Good MS Office skills e.g. Word, Excel & PowerPoint, and experience using any HRIS/ERP systems.
• Growth mindset, versatile and willingness to hands-on operational role.
• Ability to work independently and to meet tight deadlines while maintaining a high level of accuracy, trustworthy, diligent and able to multi-task
• A meticulous, organized and resourceful team player who is energetic and results oriented.
• Strong facilitation, communication and presentation skills
• Able to handle and embrace ambiguity and diversity with good organizational skills

An exciting career awaits the right candidate! Click "Quick Apply" to register your interest now.

All applicants' CV will be treated with the strictest confidentiality. We regret to inform that only shortlisted candidates will be contacted.

Admin & Front Desk Assistant

• Salary: $3,000 - $4000
• Working Days: 5 days
• Working Timing: 9AM to 6PM
• Working Location: Tanjong Pagar

Responsibilities

Office and General Administration

• Manage Company vehicles’ insurance, road tax renewal and maintenance where required
• Manage the Group of Companies’ archives by management of warehouse storage organization, rental, sorting and filing
• Prepare relevant Company documents including Company profile and other procedural documentation
• Assist in planning, organizing and managing of Company Events and Activities
• Other ad-hoc activities or errands as assigned

Front Desk & Personal Assistant

• Organize, set up and take minutes for internal and external meetings
• Collate and maintain documentation for Corporate Credit Cards and other relevant expenses to ensure prompt and proper payment
• Manage Group of Companies owned residential properties locally and overseas
• Other relevant ad-hoc activities as assigned
• Attend to and manage reception duties and meeting room arrangements
• Collect, sort, arrange and manage local and overseas mails and courier
• Arrangements for local and overseas flight, accommodation for employees and/or guests
• Application and Maintenance of local and overseas visa and insurance
• Liaise with external suppliers and vendors to facilitate the maintenance of the office including but not limited to general facilities management, building management, taxes, insurance, stationery and pantry maintenance

Requirements

• Minimum Diploma in any field
• At least 3-5 years relevant experience in front desk, personal assistance and/or Office Administration

Karen Lee Kai En Reg No: R22108159

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

The Opportunity:

1. Contract Role | $2350 + OT pay
2. Location: Tanjong Pagar
3. 5 days work week | 9am to 6pm

Empowering the Asia Pacific region with comprehensive support in sales, marketing, service parts, accessories, and customer services, our client actively contributes to the thriving development of the automotive industry and the burgeoning economies in the area. You will be working in the Finance and Accounting department to assist with the data entry process for PO/AP related transactions.

The Job:

• Perform data entry process for PO related transactions until AP Invoice Matching
• Perform data entry process for Direct AP transactions in TDAP
• Liasing with users to gather all documentation and information

The Talent:

• Minimum Nitec, no experience needed
• Proficiency in Excel and analysis
• Admin and coordination skills

Next Steps:

• Prepare your updated resume (please include your current salary package with a full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.
• Apply through this application or send your resume to weiting.lee@adecco.com in MS Word Copy. We'd love to hear from you!
• We regret that only shortlisted candidates will be notified

Lee Wei Ting

Direct Line: 9631 7519

EA License No: 91C2918

Personnel Registration Number: R1985905

The Opportunity:

1. Contract Role | $2350 + OT pay
2. Location: Tanjong Pagar
3. 5 days work week | 9am to 6pm

Empowering the Asia Pacific region with comprehensive support in sales, marketing, service parts, accessories, and customer services, our client actively contributes to the thriving development of the automotive industry and the burgeoning economies in the area. You will be working in the Finance and Accounting department to assist with the data entry process for PO/AP related transactions.

The Job:

• Perform data entry process for PO related transactions until AP Invoice Matching
• Perform data entry process for Direct AP transactions in TDAP
• Liasing with users to gather all documentation and information

The Talent:

• Minimum Nitec, no experience needed
• Proficiency in Excel and analysis
• Admin and coordination skills

Next Steps:

• Prepare your updated resume (please include your current salary package with a full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.
• Apply through this application or send your resume to weiting.lee@adecco.com in MS Word Copy. We'd love to hear from you!
• We regret that only shortlisted candidates will be notified

Lee Wei Ting

Direct Line: 9631 7519

EA License No: 91C2918

Personnel Registration Number: R1985905

Administrative OfficerC1 TTO 37 hours per week for 38 weeks (£20,554 - £22,526)Permanent Hours 37Robin Hood Primary School is a ‘good’ and increasingly popular school. As an Administration Officer you will be working in a busy fast-paced school environment, playing a crucial role in the smooth operation of the school office.
Your responsibilities will include:
Managing the school’s front office, warmly welcoming pupils, parents and visitors
Responding to telephone calls and emails
Maintaining accurate records, including pupil attendance, producing management information from databases and spreadsheets
Operating and maintaining the daily provision of school dinners
Administrative tasks such as data entry and photocopying
Supporting teachers and staff with administrative needs
Supporting with school admissions
Collaborating with other school personnel to ensure efficient school operations
All candidates require:
GCSE Maths and English grade C+ or equivalent
Previous administrative experience in an educational setting
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong organisational skills and attention to detail
Ability to multitask and prioritise tasks effectively
Knowledge of Parent Mail and ParentPay
Experience of SIMS or other MIS
We are interested in hearing from people who:
Are self-motivated, people focused and organised
Enjoy working as part of a team
Have a commitment to supporting the work of education leaders and who are passionate about learning
Have a sense of pride in their work
The closing date for applications is Sunday 5th May 2024
Interviews will be held on Wednesday 8th May 2024Visits to the school are warmly welcomed, please contact the school to make an appointment
Our school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be subject to a Disclosure Barring Service (DBS) check.
If shortlisted, you will be asked to complete a self-disclosure form, which would be destroyed if you were unsuccessful. Please note if shortlisted, we will contact your referees.
Please be aware that in line with Keeping Children Safe in Education (KCSIE) 2022 we will undertake an online search for all shortlisted candidates.
If you are currently living overseas or have lived/worked overseas in the last five years please be aware that you will be required to provide an overseas criminal records check from the country/countries you have resided in, if you are the preferred candidate for the post.
All applicants are required to complete the Equal Opportunity and Diversity Monitoring Form.
Schools Policy Statement on the recruitment of ex-offenders
We promote equality, diversity and inclusions and want a workforce which reflects the population of Leeds.
This role is based in the UK. Employment is conditional on confirmation of the right to work in the UK – either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.

We are seeking an Administrative Officer to join our team and support our daily office operations. As the point of contact for all employees, you will provide administrative assistance and manage their queries. Your responsibilities will include managing office supplies, preparing regular reports (such as expenses and office budgets), and organizing company records. If you have prior experience as an Office Administrator or in a similar administrative role, we’d love to meet you. Familiarity with office equipment and management tools is also desirable. Ultimately, you’ll ensure our administrative activities run smoothly on a daily and long-term basis.

Responsibilities:

• Manage office supplies stock and place orders as needed.
• Prepare regular reports on expenses and office budgets.
• Maintain and update company databases.
• Organize a filing system for important and confidential company documents.
• Answer queries from employees and clients.
• Update office policies as necessary.
• Maintain a company calendar and schedule appointments.
• Book meeting rooms as required.
• Distribute and store correspondence (including letters, emails, and packages).
• Prepare reports and presentations with statistical data as assigned.
• Arrange travel and accommodations.
• Schedule in-house and external events.

Requirements and Skills:

• Proven work experience as an Administrative Officer, Administrator, or in a similar role.
• Solid knowledge of office procedures.
• Experience with office management software like MS Office (specifically MS Excel and MS Word).
• Strong organizational skills with a problem-solving attitude.
• Excellent written and verbal communication skills.
• Attention to detail.
• GCE’O’ Level; additional qualifications in Office Administration are a plus.

DUTIES AND RESPONSIBILITIES

1. Front Desk (60%)

• Attend to calls, email queries and walk-ins promptly and professionally.

• Process and oversee internal dispatch of documents between campuses.

• Provide information and assistance to external and internal stakeholders.

• Maintain proper organization of resource and materials.

• Ensure safe custodial and functionality of school equipment.

• Issue and ensure return of school equipment and resource.

• Manage lost and found and general issuance of resource to meet staff and students’ needs.

• Assist in daily operations for arrival and dismissal routines, fire drills etc.

2. Administrative Support (30%)

• Provide administrative support to facilitate communication with external and internal stakeholders e.g. draft consent forms, disseminate and collate returns of forms and data, etc.

• Assist in data tracking and update of databases and perform simple analysis to generate reports to external and internal stakeholders.

• Manage physical/digital filing of administrative documents.

• Provide general administrative support to school programmes and events.

4. Others (10%)

• Provide general administrative support in organizational wide programmes and events.

• Participate in school and AAS wide programmes and events.

• Participate in a working committee to advance school’s vision and mission.

• Undertake tasks and duties as assigned by Administration Manager and Principals to meet organizational needs.

Any other duties as assigned by the Principal and/or School Management.

With a solid reputation of integrity built upon years of reliable service in the building and construction industry, our client pride themselves on using industry-leading technologies to deliver superior remedial waterproofing, leak sealing, concrete crack injections and concrete repair solutions to Brisbane, Gold Coast, Sunshine Coast in South-East QLD and areas in and around Sydney NSW. They also cater remedial waterproofing, leak sealing, concrete crack injection, concrete repairs, protective coating, ground improvement, slab jacking and joint repair

Duties:




Answering phone calls for initial enquiries and call backs from our existing clients.  Transfer or escalate queries from clients to our Client Services Team as required.
Call customers that have left a message on the voicemail
Assisting with managing our email enquires inbox
Qualifying initial enquiries received by phone or email
Providing clients with inspection dates
Emailing out inspection invoices to client
Call
... Click here to view more detail / apply for Admin Officer

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click "Apply Now" to view in Trac. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

To build and maintain relationships with team members, focussing on communicating well in order to support productive team working To process new referrals in accordance with local Standard Operating Protocols (SOPs) To book clinics and appointments and to manage any cancellations or amendments in a timely manner To maintain health records as required and according to local SOPs To utilise relevant electronic patient record systems to enter and retrieve patient data, ensuring all details are accurately recorded in a timely manner To provide accurate confirmation of appointments to service users, families and carers To maintain the integrity of patient data on electronic patient records, including the creation and update of records Please see attached Job Description and Person Specification for full roles and responsibilities.

Please see the full job description and person specification document(s) for main responsibilities of the role. South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff to the Trust; this training programme has been designed to support our leaders in developing their understanding of leadership and management skills. You will be expected to attend the New and Aspiring leaders programme, and the Foundation Quality Improvement Programme that the Trust delivers. After you complete this one and a half day of training you will be able to explore further leadership and improvement training opportunities, we offer further in-house courses and bitesize programmes and leadership apprenticeships at level 3,5 and 7.

Temporary admin officer vacancies at Bristol Civil Justice Court £11.88 per hour to start ASAP

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone.

Temporary admin officer positions for 6 months to start ASAP; contract likely to be extended.

Full time, Monday to Friday 37 hours per week.

£11.88 per hour.

Full training will be given.

Brook Street are recruiting admin officers for our public sector client who is part of the MOJ family based in Bristol.

Are you enthusiastic and enjoy working as part of a busy team, do you have a passion for providing excellent admin and customer service support, if so we want to hear from you.

As an admin officer you will provide general admin support within the team, you will need to be flexible, hardworking and have the ability to provide good customer service to a variety of users.

Duties may include, but not be limited to:

• Data inputting of civil, family or employment tribunal cases
• General administration of civil, family or tribunal work
• Preparing accurate paper records and electronic files for court hearings
• Producing court documentation and orders
• Dealing with queries, these could be by email, phone or face to face
• Postal Duties
• Liaising with members of the public, court users and judiciary
• Undertake listing and rota management duties
• Creating and updating records using in-house computer systems and Office 365
• Maintaining of manual and electronic records
• Recording of attended hearings
• Courtroom management
• Sitting in courtrooms and supporting the members of the judiciary

Required skills:

• Previous admin experience
• Good accurate typing/data entry skills
• Excellent communication skills both verbal and written
• Good strong working knowledge of Microsoft packages
• Ability to follow instructions
• Ability to work as part of a team but also able to work independently
• Attention to detail and ability to prioritise workload

The role is subject to 3 years' referencing and a basic DBS check.

Please apply online with your current CV in WORD format only. Due to the high number of applications we receive, it may not be possible to respond to all applications. Any questions, please contact Bristol PSR team on 0117 948 6317.

Contact Francisco Castilla in our Bristol office for more information.

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability or as a veteran, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and the role that you are interested in. We are committed to engaging with you.

Throughout the application process we will discuss any reasonable adjustments needed. Your comfort and accessibility are of utmost importance to us, and we are eager to ensure a seamless communication journey.

Company’s Profile

As one of Singapore’s best specialist Doctor in Eye Surgery, they have been in the field treating their loyal patients for over 10 years. Equipped with the most advanced technology in Eye Care Equipment, they specialise in laser cataract, lasik, macular edema treatment and aged macular degeneration. This group of eye specialists are highly experienced and are now looking for an Admin Officer to facilitate their operations.

Work location: Novena

Working Hours: Mon – Fri, 8.30am - 6pm and Sat, 8.30am - 1pm

Responsibilities:

• Registration of patients & ensure accuracy of clinical data entry into system
• Dispensing of medication according to doctor's prescription
• Handle cash, cheque and card payment
• Issue cheque returns to patients
• Handle Medisave e-filing and Insurance claims for patients
• Keying in of invoices and payment reconciliation
• Assist in accounts book-keeping
• Participate in corporate events
• Assist Director in secretarial work & general administrative duties

Requirements

• Entry-level candidates will be considered
• Some experience in handling Accounts receivables/General Ledger/Bookkeeping would be a bonus but is not necessary
• Hardworking, meticulous with numbers and able to work independently
• Pleasant personality and amicable disposition to work well in a team

Your recruiter for this job: WhatsApp Celine @ 84940873 for a quicker response.

Connect with me on LinkedIn: www.linkedin.com/in/your-recruiter-celine-chan

Interested candidates may apply directly as well. For more job opportunities, follow SnatchJobs on Telegram: https://t.me/sgfulltimers

Celine Chan | R21103433

Recruit Now Singapore Pte Ltd | EA No: 21C0845

Responsibilities

• Coordinate and assist in day-to-day general administration in an office enviroment
• Provide administrative support such as data entry, filing, printing, answering phone calls, and scheduling meetings and appointments.
• Any other ad-hoc duties as assigned.

Requirements

• Candidate must possess at least "O" Level certification or or completed a Certificate education from a recognized educational institution.
• Proficient in Microsoft Office suite of applications.
• Highly organized and able to handle multiple tasks efficiently.
• Detail-oriented and problem-solving skills
• Good communication and interpersonal skills.

Job Description:

• Support ops, sales and logistics team in their administrative needs
• Follow through on infleeting and defleeting of fleet vehicles
• Managing fleet administrative matters such as road tax renewal, insurance and traffic fines
• Invoicing and Monitoring of payment status
• Raise PO/DO, capex and other system requirements.
• Assist in the onboarding of new staff including IT and system access
• Communicate with customers and suppliers regarding billing and payment matters.
• Responsible for tabulation and processing of drivers’ payroll and incentives.
• Preparing reports to customers on project based, i.e. ESG reports Delivery KPIs, Quality & Customer feedback / Control etc.
• Communication and Coordination: Collaborate with internal teams, including sales, logistics, and warehouse, to ensure smooth operations.
• Collate & prepare reports for monthly management meetings
• Perform full spectrum of administrative support.
• Other duties may be assigned at the discretion of the management.

Requirements:

• Minimum GCE 'O' Level with at least 2 years of administrative experience
• Proficiency in MS Office applications.
• Excellent organizational and time management skills.
• Attention to detail and accuracy in data entry and recordkeeping.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.