Job Brief:
The Financial Controller functions as the property’s Financial Business Leader. He / She is responsible for managing the day-to-day operations of the Finance Department, like preparation and management of the hotels financial budgets, implementing and overseeing all activities relating to the financial aspects of the hotel in compliance with the local tax laws and also by the hotel’s SOP’s. Additionally, responsible for the financial analysis, reporting, budgeting, forecasting, audit and control, asset and liability reconciliation, working capital and cash control etc. Also, ensure the safekeeping and updating of all legal documentation relating to the financial status of the hotel. To present monthly Financial Statement and Yearly budget to Board of Directors.
Job Responsibilities:
1. Accounting and Reporting
- Responsible for the properties overall accounting and financial management requirements.
- Lead and facilitate the achievement of property annual goals and targets to ensure profitability and revenue growth.
- Drive overall business performance, e.g. revenue management and sales and marketing tools by active participation in strategy meetings.
- Manage working capital, cash flow, capital and overall expenses to obtain highest value. Identify risk exposure and effectively manage financial risk ensuring effective systems of controls are in place.
2. Presentation and Enforcement
- Responsible for the properties overall accounting and financial management requirements.
- Lead and facilitate the achievement of property annual goals and targets to ensure profitability and revenue growth.
- Drive overall business performance, e.g. revenue management and sales and marketing tools by active participation in strategy meetings.
- Manage working capital, cash flow, capital and overall expenses to obtain highest value. Identify risk exposure and effectively manage financial risk ensuring effective systems of controls are in place.
3. Checking, Verifying and Analyzing
- Responsible for preparing and reviewing annual budgets, monthly forecasts, operating results.
- Create the annual operating budget for the property and provide analytical support during budget reviews to identify cost saving and productivity opportunities for property managers.
- Analyze financial data and market trends and produce accurate forecasts that enable operations to react to changes in the business; facilitate critique meetings to review information with management team. Provide corporate recipients with forecast information in a timely manner.
- Responsible for verifying all financial reports and ensuring that all transactions are accurate and in compliance with local government regulations.
- Effectively manage communication with owners. Regular dialogue and presentations to owner’s representatives on actual and forecasted financial results. Development and presentation of business cases.
- Build effective working relationship with the rest of the property management team, regional and corporate groups, external customers, partners and auditors. Effectively leverage resources outside of own area.
4. Daily Duties and Standard Task
- Put in place appropriate controls to manage business and financial risks. Ensure a strong accounting & operational control environment to safeguard assets, improve operations and profitability. Ensure compliance with standard and local operating procedures, and local regulations.
- Oversee internal, external, and regulatory audit processes and ensure compliance with SOPs; make sure appropriate corrections are made.
- Able to prepare and submit management reports in a timely manner and also ensuring delivery deadlines.
- Able to effectively implement all accounting policies and procedures.
- Analyze ROI capital projects prior to committing funds and upon completion determine if anticipated results were achieved.
- Reconcile balance sheet and ensure account balances are supported by appropriate supporting documentation in accordance with SOPs.
- Ensure all issues in the balance sheet are disclosed and adjustments are timely.
- Ensure that the P&L is accurate and statements are delivered to appropriate individuals in a timely manner.
- Effectively manage property working capital and cash flow; identify key projects and manage associated capital expenditure funds for product improvement and increased revenue potential.
- Manage through people and reliable system & process, and assign team members and other department managers' clear accountability backed by appropriate authority to accomplish goals.
- Serve as a liaison between corporate, property, and insurance carrier when claims are filed.
- Able to assist proactively with cost control requirements.
5. Finance and Admin / General Matters
- Assists in the building of an efficient and professional team of employees within Finance and Accounting Department.
- Help enhance the team’s business skills. Educate department heads on sales and profit maximization and cost control; provide ongoing analytical decision support & tools to ensure revenue goals are met and opportunities are identified and addressed.
- Monitor and improve hotels operation costs, profitability and manage business risks.
- Ensures property policies are administered fairly and consistently.
- Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
- Oversees internal, external and regulatory audit processes.
- Ensure that all contracts are up to date and that there is reminder system in place for renewal and renegotiation if necessary.
- Conduct regular weekly finance department meetings.
- Ensures employees establish and maintain open, collaborative relationships within their team.
- Participates in the employee performance appraisal process, providing feedback as needed.
- Responsible to ensure disciplinary procedures and documentation are completed according to hotels standards.
Job Requirements:
- Bachelor’s Degree in Accounting, Finance, Business Administration or related field required (completed Intermediate Accounting and one advance accounting course at a minimum), or equivalent.
- Previous Financial Controller experience is preferred, 5 years Hotel/ hospitality industry knowledge preferred.
- Experience managing people preferred.
- Experience in owner relations is preferred.
- Computer literate in Words, Excel, PowerPoint with Hotel Accounts Software likes Sun System, IFCA, SQL
- Ability to use standard software applications and hotel systems, technology-savvy.
- Excellent verbal and written communication skills, and presentation skills
- Strong organization skills and excellent negotiation skills
- Ability to build and maintain relationship.
