Total 163 finance executive job vacancies in Administrative / Clerical category in Mid Valley City

Job Brief:

We are looking for an experienced and well-organized Admin Executive to provide the essential support to the company. 

Job Description :

• Perform general clerical duties
• Update internal operation procedure document when is needed
• Handle & maintain clear and accurate operation document filling
• Work with sales, recruitment and operation teams towards customer services excellence
• Contacting new customers or candidates via telephone by providing these businesses with the best solutions to support their growth
• Use a variety of tools including MS Excel, MS PowerPoint and others for reporting and communication
• Report all progress/ updates and generate report to direct supervisor. 

Job Responsibilities :

• At least one year working experience in related field.
• Motivated, good communication and interpersonal skill.
• Adapt well in fast-paced environment and able to work independently.
• Ability and desire to continuously learn new skills. 

Perks & Benefits :

• Nearby public transport
• Central location
• Flexible working hours
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Medical insurance
• Open culture
• Personal development opportunities

JOB RESPONSIBILITIES :

1) Drafts, finalizes and coordinates approved design and marketing programs for company, specifically as follows;

a)    Coordinates with Licensee and/or Licensor with approval procedures and product development

b)    Maintains and screen product quality control of each licensee by pre-production approval and securing final approve licensed merchandise

c)    Manages company licensing audit system through Seal Label stickers

2)    Coordinates with Regional Headquarters regarding design and style guide updates, design application as mandated by the Licensor

3)    Initiates and develop special style guide or design requirements for local licensees as needed

4)    Provides support to marketing, retail and licensing in terms of approval of concept, marketing budget etc.

5)    Oversees flow of event implementation in all aspects: in store -> on ground -> media -> post event-> sales and ensure proper implementation as per Licensor’s approval

A. SYSTEM AND ADMINISTRATION:

a) Submits Summary Reports upon completion of marketing or retail campaign with proper coordination from marketing and retail team

b) Consolidates quarterly and year-end reports due to company and other principals, as needed with proper coordination from different departments

c) Conducts proper monitoring and disbursement of Seal Label stickers

d) Performs quarterly submission of physical samples to respective licensors

e) Prepares contracts and documentation of company businesses

Job Requirements :

a. Candidate must possess at least a Diploma/Degree/Design/Marketing, or other relevant fields.

b. Familiar with MS Office Program/ Adobe Photoshop/AI Illustrator/Powerpoint

c. Good interpersonal, coordination and reporting skills

d. Discipline, proactive, strong commitment, good integrity, good behavior, well organized, quick learner, good teamwork, take initiative good communication skill & open minded

e. Must be aggressive, analytical and problem solving skills

f. Able to work under pressure

g. Attention to detail and ability to multi-tasks is an asset.

h. Fluency in English both speaking and writing

i. Immediate available prefer

JOB RESPONSIBILITIES :

1) Drafts, finalizes and coordinates approved design and marketing programs for company, specifically as follows;

a)    Coordinates with Licensee and/or Licensor with approval procedures and product development

b)    Maintains and screen product quality control of each licensee by pre-production approval and securing final approve licensed merchandise

c)    Manages company licensing audit system through Seal Label stickers

2)    Coordinates with Regional Headquarters regarding design and style guide updates, design application as mandated by the Licensor

3)    Initiates and develop special style guide or design requirements for local licensees as needed

4)    Provides support to marketing, retail and licensing in terms of approval of concept, marketing budget etc.

5)    Oversees flow of event implementation in all aspects: in store -> on ground -> media -> post event-> sales and ensure proper implementation as per Licensor’s approval

A. SYSTEM AND ADMINISTRATION:

a) Submits Summary Reports upon completion of marketing or retail campaign with proper coordination from marketing and retail team

b) Consolidates quarterly and year-end reports due to company and other principals, as needed with proper coordination from different departments

c) Conducts proper monitoring and disbursement of Seal Label stickers

d) Performs quarterly submission of physical samples to respective licensors

e) Prepares contracts and documentation of company businesses

Sales Admin Requirements :

a. Candidate must possess at least a Diploma/Degree/Design/Marketing, or other relevant fields.

b. Familiar with MS Office Program/ Adobe Photoshop/AI Illustrator/Powerpoint

c. Good interpersonal, coordination and reporting skills

d. Discipline, proactive, strong commitment, good integrity, good behavior, well organized, quick learner, good teamwork, take initiative good communication skill & open minded

e. Must be aggressive, analytical and problem solving skills

f. Able to work under pressure

g. Attention to detail and ability to multi-tasks is an asset.

h. Fluency in English both speaking and writing

i. Immediate available prefer

工作職責 ：

1) 起草、敲定並協調經批准的公司設計和行銷方案，具體如下；

a) 與被授權人和/或授權人協調審批程序和產品開發

b) 透過生產前批准和確保最終批准的許可商品來維護和篩選每個被許可人的產品品質控制

c) 透過密封標籤貼紙管理公司許可審核系統

2) 根據許可方的要求，與地區總部協調設計和風格指南的更新、設計申請

3) 根據需要為當地被授權人發起並制定特殊風格指南或設計要求

4) 在概念核准、行銷預算等方面為行銷、零售和授權提供支援。

5) 監督活動實施流程的各個方面：店內 -> 現場 -> 媒體 -> 活動後 -> 銷售，並確保按照許可方的批准正確實施

A. 系統與管理：

a) 在行銷和零售團隊的適當協調下，在行銷或零售活動完成後提交總結報告

b) 根據需要，在不同部門的適當協調下，合併公司和其他負責人的季度和年終報告

c) 對密封標籤貼紙進行適當的監控和支付

d) 每季向各自的授權人提交實體樣品

e) 準備公司業務的合約和文件

銷售管理員要求：

A。候選人必須至少擁有文憑/學位/設計/行銷或其他相關領域。

b.熟悉MS Office程式/ Adobe Photoshop/AI Illustrator/Powerpoint

C。良好的人際溝通、協調和報告能力

d.遵守紀律、積極主動、堅定承諾、正直、行為良好、組織良好、學習能力強、團隊合作、積極主動、良好的溝通能力和開放的心態

e.必須具備進取心、分析能力和解決問題的能力

F。能夠在壓力下工作

G。注重細節和處理多項任務的能力是一項資產。

H。英語口說和寫作流利

我。立即可用優先

Job Responsibilities:

• Manage general administration and coordination of work actvities;
• Work order management through computer maintenance management system; meeting services activities in the office and any other duties as assigned by the manager;
• Assist the site manager on day to day operations of the facilities;
• Track, manage and raise purchase order requests;
• Attend to feedbacks from clients and end users to provide an all rounded client centric experience
• Maintain accurate and organized records related to facilities, including contracts, maintenance schedules, and service agreements;
• Prepare and update documentation for facility policies, procedures, and guidelines. Effective problem solving and critical thinking skills along with the ability to use discretion and good judgement;
• Serve as a point of contact for internal staff and external vendors regarding facilities-related inquiries;
• Coordinate with various departments to address their needs and ensure smooth communication flow;
• Manage the procurement of office supplies and maintain an organized inventory;
• Work with vendors to ensure timely delivery of supplies and equipment;
• Assist in monitoring and tracking the facilities budget;
• Provide support in identifying cost-saving opportunities and ensuring expenses align with budgetary constraints;
• Assist in coordinating office layouts, relocations, and space utilization;
• Work with relevant parties to address space-related concerns and requests;
• Support the coordination of maintenance activities, repairs, and service requests;
• Work closely with facilities management teams and external service providers to ensure timely and effective resolution of issues;
• Assist in coordinating facilities for meetings, events, and conferences;
• Ensure that necessary facilities and resources are available and properly set up;
• Any other duties assigned by the Site Manager.

Job Requirements:

• Candidates should have at least GCE O Level certificate with 3 years of experience in Facilities Management
• Outgoing and vocal with good communications skill.
• Excellent client management skills in a corporate environment and a strong team player.
• Proactive and independent.
• Familiar with CMMS for work order management;
• Dynamic and multi-tasking capabilities.

Responsibilities

• Provide administrative support to the marketing & leasing team by preparing tenancy and/or sales agreements, as well as input and update tenants and tenancy details.

• Perform marketing coordination functions, include handling of calls, emails, etc. and maintenance of data bases.

• Assist in all marketing, sales and leasing activities including online and social media platforms.

• Follow up on contractual documents, mass mailing letters & reminders as well as preparation of progress reports.

• Manning the hotline for sales and marketing to filter and route potential prospects to marketing colleagues.

• To provide centralized administrative function /support to ensure smooth operations of the company such as ordering of get-well baskets and/or wreath for employees or their families, handling of petty cash submissions as well as manage & execute travels and hotel arrangements.

• Provide administrative support to the project development team which includes printing, coordinating the signing of and scanning of development related documents, and preparing letters to government authorities for development projects as well as filing of drawing plans.

• Any other ad hoc administrative duties including assignments given by immediate supervisor.

Angela Teh Ling Wei (CEI No.R1104464)

Contact Number:67860100

Email Address:angelateh@recruitexpress.com.sg

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

Job responsibilities include:

• Manage calendars and scheduling meetings and appointments
• Make travel arrangements
• Take meeting minutes and notes
• Managing and sourcing office supplies
• Devise and maintain office filing system
• Documentation editing, filing and organizing
• Simple calculation, tabulation using excel
• Welcoming visitors, coordinating meetings, appointments and directing various administrative projects
• Some personal errands and tasks for the President of our company
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Assist colleagues whenever necessary — including formatting documents, printing, and so on.
• Basic office tech support (such as setting up the projector, setting up the printer)

COMPANY DESCRIPTION

Kaplan is one of the world's largest and most diverse education providers with over one million students globally. Headquartered in US, Kaplan is part of Graham Holdings (formerly The Washington Post Company) and is its largest subsidiary.

Kaplan in Singapore has students from over 35 countries and regions. As a Lifelong Integrated Learning Partner, we offer over 450 academic programmes for higher learning and professional certification courses for skills development, providing opportunities for individuals to always stay relevant. To date, these opportunities have benefitted over 95,000 graduates.

We have a diverse team of individuals dedicated to our mission to help individuals achieve their educational and career goals, and build futures, one success story at a time. Our core values Opportunity, Knowledge, Support, Integrity and Results help guide the way we work.

At Kaplan, we provide a stimulating and professional working atmosphere with plenty of room for initiatives and growth.

If you are seeking for challenges and enrichment, we welcome you to write to us at : HRSG@Kaplan.com

RESPONSIBILITIES

We are seeking for a detailed-oriented and proactive Senior Admin Executive/Admin Executive to join our Foundation Program Management team. Your role involves consolidating course evaluation reports, updating student particulars, and ensuring smooth welcome orientations. You will also manage student attendance, handle registrations, and support various administrative duties. If you're meticulous, possess strong communication skills, and thrive in a dynamic environment, apply now to join our team, and make an impact!

THE ROLE: Senior Admin Executive/Admin Executive

Responsibilities:

Database Management

• Course Evaluation
  • Consolidate course evaluation reports
• Students' Particulars
  • Update new students' particulars into Navision
• Maintenance of Re-module Contract
  • Prepare contracts for PME
  • Keep track of students' FPS & Medical Insurance and renew them when necessary
• Student's Attendance
  • Prepare and issue warning letters to students with low attendance (PBEP only)
• Keep track of LOA/Defer students' status
  • Monitor students who defer or repeat and send list to Program Manager three weeks before WO
• Monitoring of Student's Pass
  • Monitor Student Pass' expiry date

Student Service

• Handle up to two classes

Welcome Orientation (WO)

• During WO
  • Handle student registrations
  • Present part of WO speech
• After WO
  • Make sure all students have completed all documentations required
  • Brief late arrival students
  • Enrol or provide exemptions to students

Other administrative duties

• Mark English Entry Test paper and release results to Country Manager
• Meet SOP for result release turnaround time
  • Peak Period (10th to 20th in the even months): 3 working days
  • Non-peak period: 1 working day
• Update ad-hoc English Proficiency Test results and International EIELTS received
• Cover weekly classroom schedule duties
• Any other ad-hoc duties

Requirements:

• At least 1 year of administrative experience will be advantageous
• Good communication skill in English is a must
• Familiarity with MS Office and Adobe Software will be strongly preferred

• Candidates must possess at least a Diploma in any field

Working Hours: Monday to Friday, 9am 6pm

Work Arrangements: Hybrid (Blend of in-office and remote work)

Location: Singapore (Central Area Dhoby Ghaut MRT/Little India MRT/Rochor MRT)

The Job:

• Managing the Scholarship application processes
• Ensuring efficiency, consistency and accuracy throughout
• Work closely with various stakeholders, including prospective students, the Admissions Office, the scholarship selection panel, and external partners to facilitate the selection and awarding of scholarships to deserving candidates
• Support the Committee to develop strategies and implement initiatives
• Coordinate meetings of the scholarship selection panel, providing administrative support, scheduling, preparing review materials and consolidating outcomes of panel discussions
• Maintain accurate records of scholarship applications, recipients’ data and program impact

The Requirements:

• Min Degree Bachelor’s degree from a recognized university in disciplines such as Business Administration, Education, Event Management
• Possess at least 2 years of working experience, preferably in administration, educational institution, youth development
• Strong project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously

SALARY: $3,400 to $4,000

Interested applicants can send their detailed resumes to janelui@recruitexpress.com.sg or call Jane @ 6735 1955.

CEI: R1104482

JANE LUI JIE'EN

Company Reg. No. 199601303W EA Licence No. 99C4599

• Following up and management of all shipping documents
• Supports the manager to Formalize and update the operating procedures of the boutique (stocks, cash desk, security)
• Provides Administrative support to the team in booking couriers, deliveries, transfers including operational support on supplies orders.
• Supports the manager to ensure perfect compliance with company processes.
• Manages and follow up with transfers within stores to be sent back for commerical activities (photo shoots, trunk shows, etc)
• Other adhoc duties as assigned

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

The Job:

• Managing the Scholarship application processes
• Ensuring efficiency, consistency and accuracy throughout
• Work closely with various stakeholders, including prospective students, the Admissions Office, the scholarship selection panel, and external partners to facilitate the selection and awarding of scholarships to deserving candidates
• Support the Committee to develop strategies and implement initiatives
• Coordinate meetings of the scholarship selection panel, providing administrative support, scheduling, preparing review materials and consolidating outcomes of panel discussions
• Maintain accurate records of scholarship applications, recipients’ data and program impact

The Requirements:

• Min Degree Bachelor’s degree from a recognized university in disciplines such as Business Administration, Education, Event Management
• Possess at least 2 years of working experience, preferably in administration, educational institution, youth development
• Strong project management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously

SALARY: $3,400 to $4,000

Interested applicants can send their detailed resumes to janelui@recruitexpress.com.sg or call Jane @ 6735 1955.

CEI: R1104482

JANE LUI JIE'EN

Company Reg. No. 199601303W EA Licence No. 99C4599

The Job:

• Provide weekend onsite support during classes to faculty and students, including but not limited to:
  • Preparation of teaching materials for faculty, including stationery and clickers
  • Managing technical setup and providing support for online/hybrid classes
  • Managing catering setup and disposal for all breaks and lunches
  • Ensuring that the classroom is clean after breaks and at end of day
  • Simple troubleshooting for IT/AV equipment

Key Qualifications and Competencies

• Minimum Diploma
• Some experience in operations support would be useful
• Knowledge of Microsoft Office – Word, Excel, Powerpoint

SALARY RANGE: $3,000 TO $4,000

Interested applicants can send their detailed resumes to janelui@recruitexpress.com.sg or call JANE @ 6735 1955.

CEI: R1104482

JANE LUI JIE'EN

Job Description:

• Attend to queries via calls and mails
• Administer staff leave
• Ensuring all license renewal matters are followed through
• Work closely with the cashier to check and finalize all sales amounts with over/short report and conduct audit checks on cash
• Perform monthly staff petty cash claims and record in excel spreadsheet
• To maintain the administrative system and ensure the accuracy of all information
• Handle full spectrum of Accounts Payable (AP) function
• Ensure all suppliers invoices are completed in an accurate and timely manner
• Responsible for reconciliation of supplier’s Statement of Account
• Prepare monthly supplier payments & follow up on long outstanding unpaid invoices with the suppliers
• Liaise with operations and suppliers to resolve invoice discrepancies
• To be involved in preparation of reports and other documentation when required.
• Perform other ad-hoc duties as assigned by the management / Superior etc.

Job Requirements:

• 1-2 years of experience in the office admin or relevant field
• Excellent organizational and time-management skills
• Good in Microsoft Office, especially Excel
• Well-organised and meticulous
• Able to multi-task and work in a fast-paced environment
• Team player and self-motivated
• Strong analytical, problem-solving, administrative and communication skills
• Responsive, responsible, outgoing and fast learner
• Preferably Singaporean/PR

Benefit Package:

• Working Hours: 9.00am to 6.00pm (Monday to Friday)
• 5-days work per week
• Convenience work location at Orchard (Just walking distance to MRT station Orchard)
• AWS and Annual performance bonus
• Annual leave
• CPF
• Training will be provided.

The role of Admin Executive involves performing general administrative duties within the organisation which includes Office & Facilities Management as well as responsible in managing the front desk office.

Job Responsibilities:

• Responsible for day-to-day front desk reception duties, attend to walk-in visitors and their requests, answering phone calls etc.
• Manage ordering & keeping track of all office and general supplies.
• Manage all office equipment and usability such as water dispenser/printer etc.
• Responsible for travel arrangement such as flight schedules, visas and hotel bookings for all stakeholders within the organisation.
• Assist in general administration and coordination for ad-hoc functions/events in the organisation such as birthday parties/incentive trip/annual D&D etc.
• Work closely with HR & Admin department and provide support in all ad-hoc and administrative duties when assigned.

Job Requirements:

• Minimum 1 year of experience in administration
• Well-organised with strong attention to detail
• A strong team player
• Meticulous and pro-active
• Proficient in Microsoft Office such as Excel and Word

Responsibilities:

• Provide administrative support to the management, including but not limited to managing appointments/agendas/travel arrangements, processing expense claims, etc.
• Organise meetings and record minutes of meetings, including supporting meetings for the senior management.
• Maintaining efficient records and archiving all documents under the department's responsibility, such as agreements, contracts, etc.
• To work with a team of staff (customer service officers and dispatch staff) to complete various day-to-day administrative duties which includes covering the reception in the absence of the customer service officers.
• Support the processing petty cash claims, office inventory and supplies such as corporate uniforms, stationery, etc.
• Maintain the corporate pantry and provide refreshments for Council or visitors when needed.
• Support Supervisor and higher management in various projects and ad-hoc duties as assigned.

Requirements:

• Diploma / Bachelor degree in any discipline
• Minimum 2 years of relevant work experience in administrative functions

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)