Total 11 construction job vacancies in Administrative / Clerical category in Malaysia

Responsibilities:

1. Manage and maintain project documentation, including contracts, blueprints, and reports.
2. Facilitate effective communication between project managers, contractors, and clients.
3. Monitor project timelines and budgets, ensuring that all activities comply with company standards and regulations.
4. Coordinate and schedule meetings, site visits, and inspections.
5. Process and track project invoices and payments to ensure timely financial management.
6. Assist in the preparation of project proposals and bids.
   Handle the procurement of materials and services, coordinating with vendors and suppliers.
7. Maintain comprehensive project logs and records for easy reference and auditing.
8. Support the project team in resolving administrative problems and inquiries.
9. Ensure compliance with safety and building codes, and other legal or regulatory requirements.

Qualifications:

1. Associate's degree or higher in Business Administration, Construction Management, or a related field.
2. Proven experience in an administrative role within the construction industry.
3. Strong proficiency with office management software, including Microsoft Office and project management tools.
4. Excellent communication, organizational, and multitasking skills.
5. Ability to work effectively under pressure and meet tight deadlines.

Work Environment:
This role is primarily office-based but may require occasional visits to construction sites. It demands flexibility to adapt to varying workloads and deadlines, ensuring smooth operations across all project phases.

This position is ideal for someone who thrives in a fast-paced environment and is keen on playing a key supporting role in the construction industry. If you have a strong administrative background and are committed to ensuring project success, we encourage you to apply.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Central location
• Flexible working hours
• Casual dress code
• Free snacks / Happy hours
• Personal leave
• Open culture
• Personal development opportunities

職責：

1. 管理和維護專案文檔，包括合約、藍圖和報告。
2. 促進專案經理、承包商和客戶之間的有效溝通。
3. 監控專案時程和預算，確保所有活動符合公司標準和法規。
4. 協調和安排會議、現場考察和檢查。
5. 處理和追蹤項目發票和付款，以確保及時的財務管理。
6. 協助準備專案建議書和標書。
   處理材料和服務的採購，與供應商和供應商協調。
7. 維護全面的專案日誌和記錄，以便於參考和稽核。
8. 支持專案團隊解決行政問題和詢問。
9. 確保遵守安全和建築規範以及其他法律或監管要求。

資格：

1. 工商管理、建築管理或相關領域的副學士學位或更高學位。
2. 在建築業擔任行政職務的豐富經驗。
3. 熟練辦公室管理軟體，包括 Microsoft Office 和專案管理工具。
4. 優秀的溝通、組織和多任務處理能力。
5. 能夠在壓力下有效工作並在緊迫的期限內完成任務。

工作環境：
該職位主要在辦公室工作，但可能需要偶爾訪問建築工地。它需要靈活性來適應不同的工作負載和截止日期，確保所有專案階段的順利運作。

對於那些在快節奏的環境中茁壯成長並熱衷於在建築行業中發揮關鍵支持作用的人來說，這個職位是理想的選擇。如果您擁有強大的管理背景並致力於確保專案成功，我們鼓勵您申請。

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 中心位置
• 彈性的工作時間
• 休閒著裝要求
• 免費小吃/歡樂時光
• 事假
• 開放文化
• 個人發展機會

Roles & Responsibilities

Administrative Manager, also known as Head Administrator or Office Manager, is in charge of coordinating an organization's administration system and general workflows. Their duties include supervising staff, facilitating communication throughout a company and developing procedures to make a workplace more efficient.

Responsibilities:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Manage organization's certifications (Apply/Renew)
• In-charge of basic IT support to the staff
• Work closely with HR Department

Requirements:

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical & attentive mind with problem-solving skills
• Excellent organizational and multitasking abilities
• 5.5 days work during probation, 5 days work upon confirmation
• Working Location : Woodlands Walk

Roles & Responsibilities

Administrative Manager, also known as Head Administrator or Office Manager, is in charge of coordinating an organization's administration system and general workflows. Their duties include supervising staff, facilitating communication throughout a company and developing procedures to make a workplace more efficient.

Responsibilities:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Manage organization's certifications (Apply/Renew)
• In-charge of basic IT support to the staff
• Work closely with HR Department

Requirements:

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical & attentive mind with problem-solving skills
• Excellent organizational and multitasking abilities
• 5.5 days work during probation, 5 days work upon confirmation
• Working Location : Woodlands Walk

Job Scope

• Handle general worker administration: work pass application / renewals, insurance & security bond applications, medical checkups, flight and dormitory arrangements
• Receive delivery of goods and issuance of tax invoice and delivery orders
• Other general administration activities

Requirements

• Minimum GCE O Levels qualification or equivalent
• Minimum 2 years experience in Construction or Manufacturing Industry
• Proficient in computer and internet use

Job Title: Drafter cum Admin (Construction) ID9025
Location: GUL CIRCLE
Working Hours:
Monday to Friday: 8am-5pm or 9am-6pm or 10am-7pm (flexible working hours)
Salary: $2800to$3500
Benefit:
*2 bonuses: various bonus & performance bonus
*AL 14 days

Job Description:
•Use of Building Information Modelling (BIM) to perform drawing work tasked
•Report to the manager/engineer in charge and perform work task assigned
•Coordinate and monitor shop drawing submission schedule with Project Team/Sub-consultants
•Responsible for handling running project
•Ensure timely and completeness of taking off
•Assist to prepare project budget including monitoring on regular basis

Requirement:
•Min 1-year relevant working experience

• Responsible for doing general office upkeep and maintenance of facilities.
• Handle purchase of stationery, keep inventory of all fixed assets and equipment and track of monthly office expenses and verification of supplier invoices.
• Support in payroll preparation and general HR administration.
• Attend in worker’s matter such as arranging worker’s dormitory, transportation, work injury cases, etc.

Requirements:

• Degree in Business Administration or equivalent
• At least 3 years of admin or site admin experience from Construction industry.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701
Registration: R1326740

• Full-time: 5 workdays per week(Monday to Friday, 8:30 am to 6:00 pm), Part-time is also welcome.
• Working: location at Yishun Area
• Perform clerical and administrative duties
• Data entry/Time card record
• Administer employee's records and ensure required personal documents are in place
• Registration and monitoring of training courses such as CSOC, Coretrade, etc, and their related renewal
• Updating dormitory address and other accommodation arrangements for foreign workers
• Other ad hoc duties as assigned by the Manager/Director.
• Welcome any interested candidate, please send your resume to hr@shincon.com.sg

Roles & Responsibilities

• Perform general administrative and clerical duties.
• Coordinate and assist HR Manager in day-to-day general administration matters.
• Perform basic data entry tasks.
• Assist in other miscellaneous administrative tasks.
• Any adhoc duties as assigned.

Requirements

• Min a GCE N/O levels , ITE, Diploma or equivalent.
• 1-2 years’ experience in an administrative and support role including HR.
• Proficient in Microsoft Office (Word & Excel).
• Candidates with construction background would be advantageous.
• Positive attitude, team player, committed and responsible.

• Handling accounts payable and accounts receivable
• Handling project schedule, submission of schedule of work done (SoWd) & monthly project photos or reports
• Handling of calls
• Check, verify and process invoices, expense claims & reimbursements
• Prepare purchase order
• Assist in documentation preparation for new tender
• Assist in simple payroll
• Submission of CPF, work permit applications / renewal
• General admin support
• Other ad hoc duties as assigned

Job scope comprises of the following:-

· Handling accounts receivable and accounts payable

· Handling general accounting tasks

· General administrative task & support

· Administering Payroll & maintaining employee records

· Handle MOM matters including work pass application/renewal/cancellation

· Workers dormitory arrangement

· Coordinate with training & Development.

· Administer leave / MC records.

· Monthly CPF submission.

· Prepare employment letter, confirmation letter, warning letter, etc.

· Support admin function for purchasing, report typing and invoicing.

· License renewal & preparation of documents for submission.

· Process good organization, communication and people's skills

· Any ad-hoc HR & admin duties assigned.


Office is located at Geylang Road.