BOC Aviation Limited is a Singapore incorporated company listed on the Hong Kong Stock Exchange.

The Company Secretary is responsible for ensuring compliance with corporate regulatory requirements in Singapore, Hong Kong and other jurisdictions relevant to the Group’s business.

Responsibilities:

(A) Board Activities

• Advise Board and management on directors’ duties, corporate governance and corporate regulatory matters
• Supporting the Board Secretary in managing Board meetings
• Manage Board evaluation process
• Facilitate directors’ training
• Secretary to Nomination Committee

(B) Regulatory Matters

• Production of all HKEx announcements and publications
• Compliance with all other disclosure and filings requirements in Hong Kong, Singapore and other relevant jurisdictions
• Monitoring regulatory updates in all relevant jurisdictions and implementing appropriate changes
• Principal point of contact for corporate regulators, including ACRA and HKEx
• Manage AGMs and EGMs (as required) in conjunction with Investor Relations department and the Hong Kong share registrar

(C) Subsidiary companies

• Ensure all corporate filings are made in a timely manner, with proper records maintained
• Uphold good corporate governance in all board and shareholder proceedings

(D) Others

• Manage Corporate Affairs team
• Secretary to Management Committee:
• Review and manage Board and Management Committee approval papers, liaising with the relevant HODs and Senior Management as required
• Support other departments with corporate regulatory matters
• Member of ESG Committee
• Fulfil internal reporting requirements for the department
• Regular review of various policies and procedures

Requirements

• Qualified as a solicitor or chartered company secretary in Hong Kong, Singapore or other common law jurisdiction. Hong Kong qualification and/or HKEx experience is strongly preferred.
• 5 to 10 years of experience as (i) a company secretary (or other relevant corporate secretarial experience) or (ii) as a lawyer in the aviation industry.
• Excellent drafting skills and meticulous with strong attention to details.
• Good interpersonal skills, confidence to engage and influence at all levels.
• Strong organizational and process management skills.
• Good command of business Mandarin will be advantageous.

Job Description

The School of Graduate Studies in the College of Aviation at Embry-Riddle Aeronautical University (ERAU) invites applications for a nine-month tenure-track, open rank position with strong preference in background and expertise in aviation data analytics, statistics, and aviation human factors. 

The Graduate School offers an MS in Aviation with specializations in Aviation Safety, Uncrewed Systems, and Space Operations. It also offers an MS in Occupational Safety Management, an MS in Uncrewed Systems, an MS in Space Operations in a traditional on-campus format, and an online Ph.D. in Aviation with specializations in Aviation Safety, Aviation Human Factors, Aviation Operations, and Interdisciplinary.

The candidate will be expected to teach courses at the graduate level and serve on Ph.D. dissertation and/or Master’s thesis committees. Typical teaching load is 2 to 3 courses per semester.

In addition to teaching responsibilities, the candidate is required to meet continuing scholarly growth requirements that include publishing scholarly work, actively pursuing and obtaining externally funded research, and presenting work at professional conferences.

The candidate will be expected to fulfill service responsibilities to the university and the profession.

Faculty for this position will be located on the Daytona Beach campus. The candidate is required to provide instruction through traditional classroom format.

About Embry-Riddle Aeronautical University:   

Embry-Riddle Aeronautical University is the world’s largest, fully-accredited university specializing in aviation and aerospace, with more than 70 Bachelors, Masters, and Ph.D. programs. The Daytona Beach Campus serves a diverse student body of approximately 8,300 students. To support aviation and aerospace research, the University has invested in a new 50,000 square foot engineering building, the John Mica Engineering and Aerospace Innovation Complex (MicaPlex), housing several research laboratories (https://erau.edu/research-park/micaplex/labs), a state-of-the-art subsonic wind tunnel, and a new Flight Research Center facility, all as part of a Research Park with incubator space and growing number of industry creating an ecosystem to support innovation and entrepreneurship. Embry-Riddle is a founding member of a the ASSURE Coalition (Alliance for System Safety of UAS through Research Excellence), which was designated as the FAA’s Center of Excellence for Unmanned Aircraft Systems in 2015. The University has also established Centers of Excellence such as the Boeing Center for Aviation and Aerospace Safety and the Center for Aerospace Resilient Systems. Candidates whose research expertise aligns with or has the potential to contribute to one or more of the Centers of Excellence are encouraged to apply.

Join our global community and embark on a journey of academic excellence and limitless possibilities. Employees working more than 30 hours a week can enjoy medical, dental and vision benefits, an amazing retirement plan with immediate vesting that includes a 6% gift and up to 4% match and free tuition for employees and their immediate family members. To find out more about our benefits and why ERAU has been named a “Great College to Work For” for 13 consecutive years, visit our careers page.  

Embry-Riddle is an equal opportunity employer and does not discriminate on the basis of race, religion, gender, age, national origin, disability, veteran status, sexual orientation or gender identity. Embry-Riddle is committed to diversity, equity and inclusion. We continually strive to recognize, respect, and celebrate differences and cultural identities among individuals as we recruit, support, and embrace our diverse community. We work to provide a safe and inclusive environment and to create a climate free of discrimination where cultural competency is fostered through leadership, integrity, care, and respect.

Qualifications

Required Qualifications:

The position requires a doctorate and relevant experience in data analytics and human factors. Candidates currently pursuing a doctorate may be considered.

Preferred Qualifications:

Preferred qualifications include a Ph.D. in a closely related field, and experience in Statistical Package for Social Sciences (SPSS), data analytics, and one of the following aviation human factors, aviation safety, and/or industry uncrewed systems. FAA pilot certifications are also preferred.

Application Instructions:

Candidate materials should be submitted online by applying at http://careers.erau.edu, requisition R307205.

Candidates must submit the following for consideration:

• Current CV
• Letter of application
• Copy of Ph.D. transcript
• Teaching philosophy (one page)
• Research plan (one page), including research interests, strategies, and research plan

Acting as a first point of contact between Management and clients.

. Screening and directing phone calls and distributing correspondence.

. Handling requests and queries appropriately.

. Managing calendars, scheduling, organizing meetings and appointments.

. Making travel arrangements.

. Organizing events and conferences.

. Reminding the management of important tasks and deadlines.

. Managing databases and filing systems.

. Implementing and maintaining procedures/administrative systems.

. Format information for internal and external communications – memos,

emails, meeting minutes

. To provide administrative support in the delivery of assignments and

initiatives as and when required

. To ensure all correspondence and relevant materials are produced in a

timely and accurate manner

Job Responsibilities: -

• Act as the point of contact between the director and internal/external clients
• Ensure the efficient and effective running of key communications channels ( online and offline )
• Prepare meeting agendas and presentations
• Run errands for the director
• Responsible for all general administrative
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Make travel arrangement for director
• Booking meeting rooms, set up conference calls and take messages and minutes during meetings
• Source office supplies
• Produce reports, presentations and briefs
• Perform administrative tasks, including filing and photocopy
• Greet visitor and direct them to the appropriate departments or individuals
• 
  

Job Requirement & Skill :-

• Proven work experience as a Personal Assistant
• 2-3 years of clerical, secretarial, or office experience
• PA diploma or general education degree ( GED ) required. associate’s degree in Business Administration preferred.
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality

Demonstrates some independence in planning time and using assigned resources. Contacts are primarily internal to the organization to share information, provide data, and/or to explain status of assignments. May have contacts with customers and other external parties on routine matters.Typical assignments include the following: Accomplishes a broad range of actions required to support the organization's administrative programs, which include (but not limited to) financial management, time and attendance, travel, administrative program management, office administration, management information systems, office management, property management, security administration, program and process analysis, and procurement. Provides advice and counsel on the operation of assigned programs and the interrelationships of such programs. Serves as a liaison between assigned district and ATS peers, service area offices, human resources, and other support lines of business within the FAA to accomplish assigned functions. Serves as the district's focal point for personnel activities. Initiates personnel and administrative actions involving recruitment, transfer, temporary assignments, promotions, etc. Collaborates with managers, service area personnel and human resources to coordinate recruitment requests and request assistance with policy/procedure issues and to resolve specific problems. Records, monitors, reports, and maintains staff level statistics, to include authorization, actual on board and projected staff levels for varied position groups geographically disbursed throughout multiple operational facilities. Coordinates with budget office regarding preparation of budget estimates, justification statements, and budget execution plans, including such matters as the distribution of allotments and availability of budgetary funds for program purposes. Records, monitors, reports, and maintains financial management data for tracking obligation and expenditures of funds throughout the execution phase of the operating budget cycle. Performs an analysis of budget requests from subordinate organizations. Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria. Initiates or reviews all procurement requests for equipment, services, furniture, and other items as needed. Ensures justification of requested items meet criteria for expenditures. Ensures effective management of assigned agency property. Ensures internal control of property by conducting property inventories periodically.

Client is a family office based in Singapore.

The Travel Concierge will be supporting multiple family members in their travel requirements and is expected to perform a variety of tasks and often handle urgent requests. An ideal candidate is responsive, thoughtful, self-directed, positive, thrives in a challenging role, and delights in going the extra mile. This role reports to the principal.

Key responsibilities:

• Plan, manage and coordinate the travel schedules of the Principal and other family members.

• Responsible for making all travel arrangements and reservations, including flights, hotels, dining, land transfers and other logistics.

• Maintain records of travel credits, open tickets, memberships, preferred vendors / hotels / restaurants.

• Responsible for making visa arrangements and maintaining detailed travel records.

• Provide timely concierge support during trips, with the understanding that this can occur across different time zones.

• May be required to travel from time to time to provide assistance with errands during trips.

• Liaise with various teams and service providers to gather and consolidate information such as trip expenses, and prepare reports for management review.

• Assist in coordinating with the Family Office and Personal Assistants teams where necessary.

• Assist with general administrative work and any business requirements from time to time.

Requirements:

• Diploma or degree with 5-10 years of relevant working experience, preferably in commercial or private aviation or bespoke concierge services

• Proficient in Microsoft Office and remote collaboration tools. Comfortable with adopting the usage of new tech tools.

• Excellent written and verbal communication skills with high level of tact and discretion.

• Able to professionally handle sensitive information and maintain complete confidentiality.

• Proactive team player with strong interpersonal skills and the ability to work independently.

• Highly adaptable and able to manage a varied and fluid job scope.

• Ability to work flexible schedules including weekends and holidays.

• Meticulous, organized, resourceful and process driven.

Interested candidates who wish to apply for the advertised position, please click on "Apply Now". We regret that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA License No. 01C4394 • EA Registration No. R23114347 (Pang Xue Ni)

Accomplishes a broad range of actions required to support the organization's administrative programs, which include (but not limited to) financial management, time and attendance, travel, administrative program management, office administration, management information systems, office management, property manager, security administration, program and process analysis, and procurement.

Provides advise and counsel on the operation of assigned programs and the interrelationships of such programs. Serves as a liaison between assigned district and Air Traffic Service peers, service area offices, human resources and other support lines of business within the FAA to accomplish assigned functions.

Serves as the district's focal point for personnel activities. Initiates personnel and administrative actions involving recruitment, transfer, temporary assignments, promotions, etc.

Collaborates with managers, service area personnel and human resources to coordinate recruitment requests and request assistance with policy/procedure issues and to involve specific problems.

Records, monitors, reports and maintains staff level statistics, to include authorization, actual on board and projected staff levels for varied position groups geographically disbursed throughout multiple operational facilities.

Coordinates with budget office regarding preparation of budget estimates, justification statements, and budget execution plans, to include such matter as the distribution of allotments and availability of budgetary funds for program purposes.

Records, monitors, reports and maintains financial management data for tracking obligation and expenditures of funds throughout the execution phase of the operating budget cycle.

Performs an analysis of budget requests from subordinate organizations. Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria.

Initiates or reviews all procurement requests for equipment, services, furniture and other items as needed. Ensures justification of requested items meet criteria for expenditures. Ensures effective management of assigned agency property. Ensures internal control of property by conducting property inventories periodically.

Applies wide knowledge of management principles, organizational theory, and administrative practices, organizational theory, and administrative practices and procedures common to organizations.

Accomplishes a broad range of actions required to support the organization's administrative programs, which include (but not limited to) financial management, time and attendance, travel, administrative program management, office administration, management information systems, office management, property manager, security administration, program and process analysis, and procurement.

Provides advise and counsel on the operation of assigned programs and the interrelationships of such programs. Serves as a liaison between assigned district and Air Traffic Service peers, service area offices, human resources and other support lines of business within the FAA to accomplish assigned functions.

Serves as the district's focal point for personnel activities. Initiates personnel and administrative actions involving recruitment, transfer, temporary assignments, promotions, etc.

Collaborates with managers, service area personnel and human resources to coordinate recruitment requests and request assistance with policy/procedure issues and to involve specific problems.

Records, monitors, reports and maintains staff level statistics, to include authorization, actual on board and projected staff levels for varied position groups geographically disbursed throughout multiple operational facilities.

Coordinates with budget office regarding preparation of budget estimates, justification statements, and budget execution plans, to include such matter as the distribution of allotments and availability of budgetary funds for program purposes.

Records, monitors, reports and maintains financial management data for tracking obligation and expenditures of funds throughout the execution phase of the operating budget cycle.

Performs an analysis of budget requests from subordinate organizations. Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria.

Initiates or reviews all procurement requests for equipment, services, furniture and other items as needed. Ensures justification of requested items meet criteria for expenditures. Ensures effective management of assigned agency property. Ensures internal control of property by conducting property inventories periodically.

Applies wide knowledge of management principles, organizational theory, and administrative practices, organizational theory, and administrative practices and procedures common to organizations.

Serves as the focal point responsible for soliciting data needed to prepare the annual budget. Provides support and assistance to senior staff; and makes recommendations for the execution and implementation of the annual budget.

Provides support and assistance for preparation of annual financial operating plans, initiates and executes quarterly reviews, and completes monthly budgetary requirements. Maintains fiscal controls (cuff records/spreadsheets) to ensure compliance with stated allocations and allotments. Tracks and monitors expenditures and makes recommendations based on trends, deficiencies, and known or anticipated program requirements. Prepares monthly workload and status reports for review by senior management. Distributes specialized reports and metrics to improve resource utilization.

Initiates, prepares and forwards documents for processing in support of requests for personnel actions. Independently applies experience and knowledge to develop status updates reports; assist managers with preparation of position descriptions, job analysis tools, pay/decision tools, and other general correspondence required by AHR for staffing and classification requests.

Coordinates with the Airports budget team to ensure all hiring and recruitment activities and plans are developed and managed to applicable staffing levels. Ensures end-of-year hiring numbers are obtained and are consistent with Airports priorities. Supports and assists with on/off boarding activities, including new hire orientation, computer equipment, phone and wireless devices, office space assignments, and exit clearance procedures. Supports and assists with annual awards and recognition programs.

Monitors appropriate documentation in support of procurement activities such as office supplies, materials, equipment, and contractual services. Monitors costs, tracks expenditures, approves procurement requests for budgetary purposes. Serves as back-up fund certifier, as needed. Reviews travel requests, including travel authorizations and vouchers, to ensure compliance with travel policy, guidelines and requirements. Submits travel hierarchy requirements for new employees and modifications for travel system updates and/or changes.

Provides support and assistance to management and staff on performance management activities, including developing and submitting performance plans, tracking and monitoring interim/final ratings, and rewarding performance within established timelines.

Performs other duties as assigned.

Serves as the primary focal point responsible for coordinating, developing, preparing, monitoring and executing the annual operating budget. Provides advice, guidance and assistance to senior management on financial operations, developing spending plans, determining resource allocations and performing other accounting activities.

Prepares annual financial operating plans, initiates and executes quarterly reviews, and completes monthly budgetary requirements. Maintains fiscal controls (cuff records/spreadsheets) to ensure compliance with stated allocations and allotments. Evaluates and monitors expenditures; and makes recommendations based on trends, deficiencies, and known or anticipated program requirements. Independently applies experience and knowledge to develop budgetary reports.

Initiates, prepares and forwards documents for processing in support of requests for personnel actions. Applies advanced experience and knowledge of administrative procedures to develop and distribute status updates and reports to senior management. Provides advice, guidance and support to senior management with preparation of position descriptions, job analysis tools, pay/decision tools, and other general correspondences required by AHR for staffing and classification requests. Assists with the development of strategies to attract, recruit and retain a diverse workforce. Coordinates on/off boarding activities, including new hire orientation, computer equipment, phone and wireless devices, office space assignments, and exit clearance procedures. Coordinates annual awards and recognition programs.

Coordinates with management and the Airports budget team to ensure all hiring and recruitment activities and plans are initiated, developed and managed to applicable staffing levels; ensures ARP end-of-year hiring numbers are obtained; develops, tracks, maintains and distributes specialized reports and metrics to improve resource utilization.

Prepares and monitors appropriate documentation in support of procurement activities such as office supplies, materials, equipment, and contractual services. Monitors costs, tracks expenditures, approves procurement requests for budgetary purposes. Serves as back-up fund certifier, as needed. Reviews travel requests, including travel authorizations and vouchers, to ensure compliance with travel policy, guidelines and requirements. Submits travel hierarchy requirements for new employees and modifications for travel system updates and/or changes.

Provides advice and guidance to management and staff on performance management activities, including developing and submitting performance plans, tracking and monitoring interim/final ratings, and rewarding performance within established timelines.

The primary responsibility of this position is to provide support to management with budget formulation and execution within an assigned area of responsibility.

The incumbent performs a combination of routine and multiple and varying assignments and acts as an individual contributor and/or member of a team for projects/programs within a defined area of responsibility within the office.

The incumbent plans, develops, monitors, and presents briefings while making recommendations to District/Technical Services in Financial and Fiscal program areas. Incumbent interprets guidelines and provides management advice and counsel on the operation of an extensive budget program. Serves as liaison between District/TS and other Technical Operations organizations, as well as the regional office or service center. Supports ATO objectives to direct highly technical, complex, professional work for the development of a key agency budget tracking/reconciling program. Store Credit Program, and performance plan (financial plan) program. Duties are performed independently, under minimal supervision.

Collects and analyzes data/information; conducts research; applies policies and procedures; identifies problems; and works with higher level and lower level professionals in day-to-day operations. Uses appropriate automated budget tools such as REGIS and DELPHI to allocate, track, reconcile and report the status of funds. Develops/ prepares spreadsheets, financial reports, statements and data of both factual and analytical nature.

Works closely with first level managers and support personnel providing guidance and oversight to assist them with their local budgets. Contacts are primarily internal to the organizational unit, major subdivision, or LOB/SO with a manager and other employees to share information, provide data and/or written analyses, and/or explain the status of assignments.

Demonstrates some independence in planning time and using assigned resources to accomplish tasks or small projects. Established policies and procedures provide guidance for most assignments. Typically, the employee receives guidance from and refers problems and work issues to a manager, project or program manager, team leader, or more experienced professional when guidelines are not available or applicable.

Work typically is reviewed frequently during assignments and at completion to ensure timeliness, policy compliance, and alignment with the requirements of projects and/or other work activities. Work activities support activities of the organizational unit and may affect project/program objectives for the major subdivision and the LOB/SO.

H-Band: Incumbent performs the same duties, but with less frequent supervision

• Serves as an Administrative Support Assistant in an organization with responsibility for coordinating and performing a wide variety of support services essential to the orderly and efficient accomplishment of the work of the organization.
• Performs a variety of office functions such as screens visitors and telephone calls, distributes incoming mail; provides advice on office procedures; inputs time and attendance into an automated system; assistance on DTS travel related matters.
• Reviews and interprets guidance, directives, standard operating procedures, and regulations from various command organizations that pertain to assigned services.
• Uses word processing, spreadsheets and other software to produce a variety of documents, some of which require complex, legal formats.

• Advise Supervisor regarding personnel actions and interpretation of personnel regulations concerning matters such as performance appraisals, leave, promotion, incentive award, etc.
• Submit travel orders and vouchers using an automated system such as the Defense Travel System (DTS) for processing and disbursement.
• Input time and attendance into an automated system such as the Automated Time, Attendance and Production System (ATAPPS).
• Establish and maintain office files in accordance with operating procedures and regulations (i.e., Army Records Information Management System - ARIMS).

Incumbent will provide essential administrative and operational services in support of assigned organizational unit or sub organization. Provide advice and guidance to management on varying fiscal and administrative matters. Apply basic knowledge and understanding of management principles, practices, methods, and techniques.

Provide and secure the resources or services needed to support the assigned organization. The work involves direct assistance to a supervisor who has the primary responsibility for the direction of the established organization to accomplish the mission. As the office Administrative Professional, the incumbent is responsible for examining current office practices and policies and recommends improvements. Keep staff current on procedural changes. Interprets new or modified administrative directives and disseminates information. Provide advice and assistance on all issues pertaining to various administrative programs.

Coordinate and compose standard operating procedures in conformance with current guidelines. Ensure travel orders and associated travel documents are prepared accurately and comply with regulations. Analyze needs and prepares requests for supplies and equipment. Coordinate with Human Resources to obtain guidance on staffing needs, and other offices on logistics and property management for the office. Assist in determining budget requirements using basic budget and financial principles and techniques. Manage the office Government Vehicle Program. Provide administrative support for the office OSHA programs.

Coordinate with the manager and/or other employees as needed to complete tasks. Work under instructions provided by the manager. Established policies/procedures provide guidance for most assignments. Refer problems and issues to a manager or more experienced professional.

Contacts are with management and staff employees within the Flight Standards office to coordinate work assignments. Periodically interfaces with other lines-of-business and external stakeholders to coordinate activities, or complete work assignments.

Incumbent will perform basic but progressively more difficult assignments under close direction of a manager, project/program manager, team leader, or more experienced professional.

Performs additional duties as they are assigned.

Oversees a variety of administrative support programs such as FOIA, records management, property inventory and annual data calls.

Responsible for managing various programs as assigned, and assists with regional programs and other special events including, but not limited to, Hotline Operations, lnternational Notifications, NASAO meetings, all-hands meetings, etc.

Serves as administrative official for budget, personnel, performance planning, directives and records training, and policies and procedures, as needed. Serves as the RA's Purchase Credit Cardholder and performs all associated activities for purchase and validation. Serves as the timekeeping coordinator for the RA/DRA and employees assigned to these offices.

Plans, coordinates, and schedules RA/DRA meeting schedules including participants from multiple internal and external groups. Collects and organizes documentation for all meetings. Provides administrative support on workgroups and participates on special programs as identified by the RA/DRA.

Manages Regional Administrators visitors, ensuring visits are well coordinated, materials are available and appropriate staff members are available for support. Ensures detailed itineraries are complete and briefing materials are ready. Work with Senior Advisor to coordinate tracking of follow-up actions.

Handles special assignments of a confidential nature discretely, ensuring information and actions are accurate, timely, applicable, maintained on a need-to-know basis, and securely stored. Ensures RA office Vital Records are current, and back-up copies are maintained.

In collaboration with the supervisor, articulates and communicates assignments to the Administrative Specialist. Incumbent articulates the project, problems to be solved, actionable events, milestones. and/or program issues under review, and deadlines and time frames for completion. Monitors and reports on the status and progress of work, checking on work in progress and reviewing completed work to see that the supervisor's instructions on work priorities, methods, deadlines and quality have been met.

Represents the administrative functions in dealings with the supervisor for the purpose of obtaining resources, and securing needed information or decisions on major work problems and issues that arise. Routes inquiries, Congressional correspondence, HQ requests and other correspondence to appropriate office(s) and composes or tracks timeliness of responses.

Works in a team environment to ensure all front office activities are completed. Provides backup for other administrative positions as necessary and ensures continuous support coverage for the Regional Administrator.