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To ensure proper and correct posting and mapping in AR / AP / Inventory / Revenue / Receipt / GL modules and others related in system both manually and software. To ensure all revenue and expenses are taken up and booked accurately into accounting system and monthly management reports are produced in timely manner as required by the holding company. To ensure all accounting entries are appropriately performed with accordance to Malaysia Accounting Standard and are in line with Hotel Policies and Standard. To directly assist Financial Controller in day-to-day Finance & Accounting operations, accounting matters, audit and other Finance administrative tasks as and when it is required.

Job Responsibilities:

To perform sufficient background check on any credit facility application & then to obtain approval from Financial Controller and General Manager.
To process Credit Facility Application within 3 (three) days from the date it is received.
To ensure all billings are done and revenue and charges are posted accordingly as per Event Order date.
To reconcile PM account against Event Order and Proforma Invoice & Client’s LOU.
To transfer PM account to respective AR Ledger and to ensure outstanding account in PM ledger is cleared in timely manner.
To report to Financial Controller on any inappropriate balance in PM Ledger.
To ensure Invoice is produced and sent out not later than 3 (three) days after the event date (check-out date).
Reconcile AR Ledger against the Debtor’s Control Account in General Ledger and Balance Sheet.
Produce AR monthly statement for any amount due more than 30 days and to send first reminder (and any other subsequently).
Produce AR Aging Statement every end of the month and to ensure the Aging Report is tally with General Ledger control account.
To call and organize for monthly AR Meeting before 15th each month and to prepare and issue minute within 3 (three) days after the meeting.
To attend Banquet Event Order Meeting.
Responsible in following up and collecting payment for all outstanding AR accounts.
Perform reconciliation on credit and debit card and all payment gateway type transaction slips against POS report and PMS journals.
To record all no.14 item transactions in Daily Revenue Report and to update the statement accordingly.
To ensure Credit Card Clearance account is cleared on daily basis.
To reconcile payment received for credit/debit and all payment gateways and book into Bank Ledger accordingly.
To update all payment received in the Bank Reconciliation Statement (all banks).
To carry investigation on any dispute credit card transaction and payment received from merchant and take necessary action.
To prepare for all credit/debit/payment gateway outstanding balance statement and tally with General Ledger balances.
To take charge and control on Voucher Sales & Receipt and to book into account accordingly.
To perform audit on Voucher Sales and Collection and to ensure sufficient documentation and record are kept.
To perform reconciliation on Voucher issuance, sales and utilization.
Prepare statement of Voucher Reconciliation (itemised) and to ensure it is tally with General Ledger balances.
To report to Financial Controller on any discrepancy in Voucher reconciliation. Costing and Inventory Control.
To ensure all purchase invoices are booked into Material Control and Q3 Financial System.
To ensure all purchases are posted into the correct cost centre.
To validate Good Receive Note (GRN) against invoices.
To reconcile food and beverage cost of sales into respective cost centre and General Ledger.
To ensure all purchases and Outlet Inter-Transfer are performed in the right manner.
To ensure monthly stock take is performed on 27th each month and balance stock on hands are adjusted from/into the cost of sales.
To ensure all store issues are booked into account and expensed out accordingly.
Perform reconciliation on Cost of Sales for Food & Beverage and prepare Food & Beverage Cost Board.
To perform surprise audit on all stores and ensure Stock Card is updated accordingly.
To report to Financial Controller on any discrepancy found. Accounting General.
To co-ordinate with all Head of Departments on monthly reports for account closing purposes and ensure reports are received on timely manner (eg. Utility, Inventory, Kitchen Inter-Transfer, Store Issue etc).
To validate and verify the Verification & Approval Form (VAF) before Account Assistant sending out via HelloSign.
To co-ordinate with Account Assistant and Account Officer that all balance sheet reconciliations are performed on timely manner.
To co-ordinate with Account Assistant and Account Officer that all monthly journals, accruals and prepayment are accounted for Finance General.
To periodically update Contract / License / Insurance Listing and ensure they are renewed before expiry date.
To ensure tax return form are submitted on timely manner.
To ensure Budget are posted into Q3 Financial before opening new fiscal period in Q3F
To co-ordinate with all Finance and Accounting team members during the audit period and ensure all documentations are in place.
To assist Financial Controller on audit inquiries.
Maintain an effective filing system for all accounting documents (journals, receipts, revenue and sales transaction slips and invoices, stock card, cheque register, payment voucher, fixed asset invoices and register, etc) for future reference and to safe-keep for at least 7 (seven) years for Custom Audit.
Maintain an effective filing system for all Contracts/Licences /Taxes /Insurance.
To provide and maintain all Hotel Contracts / Maintenance Agreement / Deposits records with Suppliers / Contractors.
Bring to the attention of the Financial Controller any matter requiring attention.
To take charge and represent Financial Controller in Accounting & Finance matters during his/her absence.
To co-ordinate with Account Assistant that all payment obligations are remitted on timely manners :

a) Rental – before 7th monthly (current month)

b) Contract Labour – before 7th monthly (last month)

c) Statutory/Taxes – minimum 2 (two) weeks prior to its due date.

d) All contracted services – first week monthly.

Job Requirements:

Bachelor Degree / Diploma Accounting
Previous experience working in a luxury 4 or 5-star hotel environment with minimum 2 years of experience in similar position, handling full set of accounts.
Well versed in accounting double entry and account reconciliation.
Understanding of Basic Accounting Principles.
Strong background in hotel operation and hotel management system.
Microsoft OfficeTech Savvy (Knowledge in Accounting Software is an advantage).
Able to converse in Bahasa and English, additional local language will be an advantage.
Strong problem-solving skill.
A team player
Pro active.
Passion to serve.
Reliable.
Fast learner.
Good communication, presentation and leadership skills.
Good analytical skills and able to make quick and decisive actions.
Good relationship management skills with internal and external guests.
Inquisitive and confident.
Good planning to executing plan.

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Frequently Asked Questions about Accounting / Auditing

What types of jobs does the accounting field provide?

With a degree in accounting, this job category has a wide range of Accounting job vacancies in Malaysia ranging from jobs in business account, financial account, accountant, management accounting, accountant bookkeeper, accounting manager, accounting assistant and many more.

What types of jobs are in Auditing?

Role of auditor is to help track a company’s financial records and ensure taxes are paid accordingly. Types of job vacancies in Auditing includes auditor, internal audit, audit report, operational audit, it audit, tax manager, tax executive, compliance audit, audit assistant, and more.

What are the responsibilities of Accounts Executive?

The role of accounts executive is to grow their company by managing financial transactions, from fixed payments and variable expenses to bank deposits and budgets. Responsibilities include auditing financial documents and procedures, bank statements, calculating tax payments as well as returns. Prior work experience with bookkeeping and a flair for spotting numerical mistakes would be an advantage.

What are the Accounts Assistant role and responsibilities?

The role of accounts assistant is to support the accounts executive in managing client accounts while assisting in planning and executing projects according to customer needs. Responsibilities include monitoring progress, budgets, submitting reports and conducting research for client’s strategies. Experience in project management and account service would be an advantage.

What does an Accounting Clerk do?

The role of accounting clerk is to perform a variety of accounting bookkeeping and financial duties. Responsibilities include updating financial records, prepare reports and reconciling bank statements. An experienced accounting should be well versed with accounting daily procedures and have a flair for numbers.

What are the roles and responsibilities of an Accountant?

The role of an accountant is to monitor all financial data and prepare accurate statements for the company. Responsibilities include managing tax payments, budgeting and performing internal audits. An accountant will also perform as a consultant for senior managers, calculating cost and revenue analysis.

What are the Finance Manager role and the responsibilities?

The role of finance manager is to analyse daily financial activities and subsequently provide advice as well as guidance to upper management on future financial plans. Finance manager responsibilities include conduct reviews and evaluations for cost-reduction opportunities as well as oversee operations of the finance department.

What are the Finance and Accounting Manager responsibilities?

The role of finance and accounting manager is to supervise, track and evaluate daily activities. Responsibilities include establishing financial status by developing and implementing systems for collecting, analysing, verifying and reporting information. An experienced finance and accounting manager is capable of establishing and enforcing proper accounting methods, policies as well as principles.

What are the Audit Assistant role and responsibilities?

Role of audit assistant is to assist auditors in directing the auditing process while ensuring the financial operations as well as control meet company standards. Responsibilities include monitoring progress, budgets, submitting reports and conducting research for client’s strategies. An audit assistant must be meticulous and analytical with auditing practices.

What are the roles and responsibilities of an Audit Associate?

Role of audit associate is to oversee a compliant and accurate auditing process while ensuring efficiency of internal controls. Responsibilities include performing effective risk and control assessments as well as presenting audit findings while coordinating periodical audits. An audit associate must be meticulous and analytical with auditing practices.

What does an Internal Audit do?

Role of internal audit is to perform the full audit cycle which includes risk management and control management over operations’ effectiveness, financial reliability and compliance with all regulations. Responsibilities include determine internal audit scope and develop annual plans as well as maintaining open communication with management. A competent internal audit will possess a thorough knowledge of accounting procedures and a sound judgement.