Total 9 administrative clerical job vacancies in Malaysia

The Opportunity

• Adecco is partnering with a multinational corporation oil and gas company to search for an Administrative Assistant
• Focus: Admin, Communication skills and MS Office Skills
• Office location: West, Jurong Island
• Working hours: 5 days’ work (Mon-Fri) 50 hours per week

The Talent

• · Excellent verbal and written communication skills
• · MS Office (Word, Excel and PowerPoint) and email systems
• · Strong administrative coordination abilities

The Job

MAIN FUNCTIONS

Provides administrative support to a department or individual. Duties may include:

• Typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail.
• May work on special projects to include recording, compiling, retrieving, reporting and analyzing information.
• Proficiency with MS Office
• Works with moderate work direction, and can identify issues/problems but may need assistance in resolving

Next Step

• We could contact you in the soonest time if you directly send your resume to: kaihoe.ling@adecco.com
• Email Topic: Apply: Administrative Assistant
• We regret to inform that only shortlisted candidates will be contacted

Ling Kai Hoe

EA Licence Number: 91C2918

Personnel Registration Number: R22106166

The Opportunity

• My Client, a reputable organisation is looking to hire an Administrative Assistant
• Monday - Friday
• Office hours
• Central
• Salary: Up to SGD 4k! (Subjected to experience)
• 3 years contract

The Talent:

• Diploma in Business Studies or equivalent
• Good communications and interpersonal skills
• Good command of spoken and written English
• Knowledge of Microsoft Office application is required
• Systematic, organized and meticulous

Job Description

• Providing administrative support to the Operations team by maintaining accurate records, carrying out sourcing and purchasing tasks, preparing invoices, keying in data, and submitting regular reports.
• Coordinating paperwork for M&E services, handling documentation for renovation works and reinstatement cases, and managing dealings and correspondences with tenants.
• Other ad hoc & general administrative and clerical duties.

Next Step

Prepare your updated resume, send to the following email:

corpstaffing@adecco.com

*Only shortlisted candidates will be contacted*

The Opportunity

• My Client, a reputable organisation is looking to hire an Admin Assistant, Leasing
• Monday - Friday
• Office hours
• Central
• Salary: Up to $3k! (Subjected to experience)
• 3 years contract

The Talent:

• Diploma in Business Studies or equivalent
• Good communications and interpersonal skills
• Good command of spoken and written English
• Knowledge of Microsoft Office application is required
• Systematic, organized and meticulous

Job Description

• Mall ERP, managing tenant details in the CRM module, and calling for quotations from solicitors/lawyers.
• Contract preparation, conducting searches on tenants, and obtaining stamp duty and legal fees.
• Responsibilities also cover updating and maintaining various tenant-related details and documents, assisting in Novation and Termination matters, and compiling leasing reports for control group meetings.
• Reconciling sales reports, billing reports, and performing general administrative and clerical duties as needed.

Next Step

Prepare your updated resume, send to the following email:

corpstaffing@adecco.com

*Only shortlisted candidates will be contacted*

The Opportunity

• My Client, a reputable organisation is looking to hire an Administrative Assistant
• Monday - Friday
• Office hours
• Central
• Salary: Up to SGD 3k! (Subjected to experience)
• 3 years contract

The Talent:

• Diploma in Business Studies or equivalent
• Good communications and interpersonal skills
• Good command of spoken and written English
• Knowledge of Microsoft Office application is required
• Systematic, organized and meticulous

Job Description

• Providing administrative support to the Operations team by maintaining accurate records, carrying out sourcing and purchasing tasks, preparing invoices, keying in data, and submitting regular reports.
• Coordinating paperwork for M&E services, handling documentation for renovation works and reinstatement cases, and managing dealings and correspondences with tenants.
• Other ad hoc & general administrative and clerical duties.

Next Step

Prepare your updated resume, send to the following email:

corpstaffing@adecco.com

*Only shortlisted candidates will be contacted*

The Opportunity

• My Client, a reputable organisation is looking to hire an Administrative Assistant
• Monday - Friday
• Office hours
• Central
• Salary: Up to SGD 4k! (Subjected to experience)
• 3 years contract

The Talent:

• Diploma in Business Studies or equivalent
• Good communications and interpersonal skills
• Good command of spoken and written English
• Knowledge of Microsoft Office application is required
• Systematic, organized and meticulous

Job Description

• Providing administrative support to the Operations team by maintaining accurate records, carrying out sourcing and purchasing tasks, preparing invoices, keying in data, and submitting regular reports.
• Coordinating paperwork for M&E services, handling documentation for renovation works and reinstatement cases, and managing dealings and correspondences with tenants.
• Other ad hoc & general administrative and clerical duties.

Next Step

Prepare your updated resume, send to the following email:

corpstaffing@adecco.com

*Only shortlisted candidates will be contacted*

The Opportunity

• My Client, a reputable MNC is looking to hire an Adminstrative Assistant
• Monday - Friday
• Office hours
• Central - Hybrid work arrangements
• Salary - Up to $5k! (Subjected to experience)
• 1 year renewable contract
• Candidates who are available on an immediate basis will be preferred!

The Talent:

• Min 10 years of experience as supporting Senior Management team in MNC environment
• Structured individual with excellent administrative, logistic and coordination skills
• Attention to detail and problem-solving skills, as well as the ability to think holistically to “see the big picture”
• Flexible working in terms of when work is performed as business is conducted across multiple time zones
• Good communications and interpersonal skills. Ability to take initiative and build strong, productive network and relationships

Job Description

• Provide daily support to the senior management (management committee)
• Perform an extensive array of administrative tasks (calendar management, booking of travels, etc.)
• Meeting management such as sending meeting invites, reservation of meeting rooms, prepare meeting materials and coordinate logistics
• Handle travel expenses and invoices
• Build, develop or consolidate power point presentations
• Coordinate team meetings and taking minutes if necessary
• Responsible for developing efficient processes, routines and potential automation of administrative task

Next Step

Prepare your updated resume, send to the following email:

amelia.lau@adecco.com

*Only shortlisted candidates will be contacted*

The Opportunity

• Adecco is partnering with an international oil and gas company to search for an Administrative Assistant
• Focus: Admin, Coordination skills and SAP -Dart System
• Office location: West, Jurong Refinery
• Working hours: 5 days’ work (Mon-Thurs: 8.15am-5.15pm; Fri: 8.15am-4.45pm)

The Talent

• SAP – Dart System
• Excellent verbal and written communication skills.
• Excellent Multitasking and time management skills
• Diploma or equivalent preferred, or minimum ‘O’ levels/higher NITEC
• MS Office (Word, Excel, and PowerPoint) and email systems, strong administrative coordination abilities.

The Job

MAIN FUNCTIONS

Supports Refinery-Process SWB timekeeping administration

• Setting up and maintaining manpower reconciliation through weekly shift schedules (WSS)
• Manage technician OT claims and input into DART system, incl. daily cross checks and random controls checks
• Responsible for close tracking of work hours to ensure technicians meet min hours for post manning competencies and to meet MOM OT exemption regulations through OT management tool (rolling deck) and timekeeper worksheets
• Responsible for tracking of technician post qualifications to ensure shift team competency is met for post manning (OCVM requirement: min 36 hrs/6 months in post)
• Steward data for monthly management report: OT summary, absenteeism, special assignments, etc.
• Updates technicians’ work schedule rule changes in GSF system
• Work closely with supervisors on claims and WSS issues
• Perform monthly OCVM audit

Next Step

• We could contact you in the soonest time if you directly send your resume to: kaihoe.ling@adecco.com
• Email Topic: Apply: Administrative Assistant
• We regret to inform that only shortlisted candidates will be contacted

Ling Kai Hoe

EA Licence Number: 91C2918

Personnel Registration Number: R22106166

The Opportunity

• Adecco is partnering with an international oil and gas company to search for a Senior Administrative Assistant
• Focus: Admin, Communication skills and Time Management Skills
• Office location: West, Jurong Refinery
• Working hours: 5 days’ work (Monday – Friday) (8am -5pm)

The Talent

• Excellent verbal and written communication skills.

• Excellent Multitasking and time management skills

• MS Office (Word, Excel, and PowerPoint) and email systems, strong administrative coordination abilities.

The Job

MAIN FUNCTIONS

Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize. Works with moderate work direction and can identify issues/problems but may need assistance in resolving.

• Able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data.
• Nature of the job is generally creating rather than maintaining and developing rather than monitoring.
• Other clerical work as assigned

Next Step

• We could contact you in the soonest time if you directly send your resume to: kaihoe.ling@adecco.com
• Email Topic: Apply: Senior Administrative Assistant
• We regret to inform that only shortlisted candidates will be contacted

Ling Kai Hoe

EA Licence Number: 91C2918

Personnel Registration Number: R22106166

The Opportunity

• Adecco is partnering with an international oil and gas company to search for an Administrative Assistant
• Focus: Admin, Communication skills and Customer Service
• Office location: West, Jurong Island
• Working hours: 5 days’ work (Monday – Friday) (42 Hours/week)

The Talent

• Excellent verbal and written communication skills.
• MS Office (Word, Excel, and PowerPoint) and email systems, strong administrative coordination abilities.
• Customer service experience

The Job

MAIN FUNCTIONS

Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Proficiency with MS Office. Position will receive direction and support.

• Running report, managing hot desk call, training room booking, hiring documentation.
• Webchat administration support, training management, managing of excel database.
• Other clerical work as assigned

Next Step

• We could contact you in the soonest time if you directly send your resume to: kaihoe.ling@adecco.com
• Email Topic: Apply: Administrative Assistant
• We regret to inform that only shortlisted candidates will be contacted

Ling Kai Hoe

EA Licence Number: 91C2918

Personnel Registration Number: R22106166