Total 3,490 admin executive job vacancies in Business Management / Project / Planning category in Malaysia

Job Description & Responsibilities

Purchasing Duties

1. Prepare Purchase Requisition (PR) for Requestor

2. Issue Purchase Order (PO) to Supplier

3. Follow up order with Supplier and shipment with Supplier & Freight Forwarder on Shipping documents

(Arrival Notice, AWB, B/L, Shipping invoice & Packing).

4. Submit PR & PO to Finance

Inventory Duties

Issue MIN (materials issue note)

Monitor stock transaction.

Shipping Duties

Incoming Shipment - Material Receipt Note (MRN)

1) Forward the shipping incoming shipment shipping documents to freight forwarder (AP

Intermodal)

2) Liaise with freight forwarder for all incoming shipments

3) Prepare and fill up MRN Form and necessary documents

4) Follow up with freight forwarder for the local handling charges

5) Compute Overseas Conversion Cost sheet (part cost + shipping charges cost + local

handling) = Unit Cost

6) Input all Incoming shipments data into SAGE

Job Requirements

1) Preferably with at least 4-5 years experiences in purchasing, inventory & logistics environment.

2) Preferably Diploma in supply chain

3) Must be Proficient in MS office

4) Good knowledge and experience of using ERP & WMS system

5) Good interpersonal skills with ability to communicate with all levels of people

6) Other Adhoc admin duties

To provide data inputting using the OASIS system, partially booking and recording activity carried out within out-patient patients during OT assessment and treatment sessions. To assist provide reception duties for the Occupational Therapy out-patient services Receive and make work related telephone calls and take accurate messages, respecting patient and staff confidentiality. Provide general administration support to Occupational Therapy department, including typing, dealing with post and correspondence, photocopying, scanning, laminating. To support the Out-patient Services Business Support Administrator ensuring smooth running of reception , completion of required administrative and clerical tasks and out-patient activity collection. To log maintenance and IT requests and follow up on calls. To assist with housekeeping duties within the departments, ensuring security of the department and its property. To comply with the trusts policies and procedures

• Outgoing and able to communicate well.
• Maintain a positive relationship between company & public / coordinate with HOD.
• Prepare PO as per request.
• At least 3 years working experience.
• Proficient in MS Office and Excel Software.

Project Co-ordinator cum Admin. Assistant / 项目兼行政助理

Job Scope / 工作范围

Project Co-ordinator cum Admin Assistant will be responsible for administrative documentation for billing and costs tracking as well as ensuring all quotations raised to authority are filed and closed in due time.

He/she will also be assisting in general administrative functions as well as assisting the General Manager in all other administrative requirements such as preparation of tender documents and meetings arrangements, etc.

会计兼行政助理将负责行政事务如计费，成本记录及协助高级财务经理每月结算工作。

他/她还将协助一般行政职能，并协助总经理处理所有其他行政要求，例如准备招标文件和会议安排等。

Qualification and Experience / 资历

· NITEC in Accounting or equivalent. 会计专业或相关职业培训

· Min. 2 years of relevant experience for interested parties without meeting minimal education requirements. . / 无相关学历应聘者需有最少2年工作经验

Job Description:

• Maintaining of monthly O&S progress report
• Writing of minutes
• Follow up action items
• Process personal clearance and monitor to ensure clearance are up to date
• Process ad hoc request like submitting of job tickets
• Coordinate with contractors to arrange with Maintenance Agency for preventive maintenance
• To track all purchase orders due date and ensure timely payment and perform GR
• To arrange monthly O&S meeting and to track follow up actions with contractors
• Communicate issues, and improvements to relevant business partners and find opportunities and alignments that will benefit other communities.

Requirements:

• Good Knowledge in Microsoft Office, Excel and desktop productivity tools
• Good customer service skills
• Resourceful, independent, responsive and pro-active.
• Excellent written, verbal communication and presentation skills with the ability to effectively communicate with all levels.
• Ability to build and maintain positive working relationships across projects, control teams & customers
• Experience working under minimal supervision from management with a strong commitment to team participation.

Interested candidate please send your email to felicia.lim@persolkelly.com to apply.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R1108634 Lim Shi Mei

Admin / Secretarial / Office Support Administration West Gosford location Permanent / Full Time PAID to study a Certificate III in Business (Business Administration) Monday to Friday, 7.45am to 4:06pm Position located in West Gosford, Central Coast ?  ABOUT CCGT:   For over 40 years, CCGT have been the leading employer of Apprentices and Trainees on the Coast. Throughout your traineeship, you will be employed by CCGT and will work day-to-day with our host employer in order to receive your on-the-job training in the industry. ABOUT THE HOST EMPLOYER: Our Host Employer is a family owned business with close to 40 years experience in the materials handling industry. They specialise in selling and installing steel racking and shelves to meet all their clients commercial, domestic and industrial storage needs Australia wide. They are now looking for a hard working and motivated Trainee to join their team!  DESIRED QUALITIES: Valid Driver’s license and own transportation Proficient…

Click here to view more detail / apply for Trainee Business Admin

Job Descriptions

• Assist the Project Manager in supervision at the workshop & project site.
• Liaise with client's representatives with regard to all site matters with proper documentation.
• Coordinate with workshop and subcontractors.
• Responsible for timely and accurate project billing and invoice verification.
• Keep project documentation organized and up-to-date.
• Prepare/Submit/Obtain all necessary permits and licenses.
• End-to-end follow-ups on contracts and variation orders till closure of accounts.
• Able to multitask and constantly meet tight schedules.
• Ad hoc assignment as and when required.

Job Requirements

• Excellent communication skills and interpersonal skills.
• Work well independently and in a team.
• Detail-oriented, and result-oriented.
• Good knowledge of using Microsoft Office.
• No qualification is required. But you must be passionate about commercial interior design and construction.

You will be a perfect fit for this position if you have...

• At least 1 year of related experience in commercial interior fit-outs.
• Able to start work within a short notice period or immediately preferred.
• High sense of responsibility.

Why join us?

• Career progression and development opportunities.
• Flexible working environment.
• A diverse and inclusive workplace.
• Employees' welfare such as medical and wellness claims, company events, and team building.

Do you thrive in a fast-paced environment and enjoy building strong customer relationships? Then this could be the role for you!

We're looking for a motivated Business Development Executive to join our clients Sales team based in Chelmsford. You'll play a key role in processing orders, providing pre- and post-sales support, and ensuring a seamless customer experience.

Responsibilities:

• Process high volumes of sales orders through the automated system.
• Manage inbound enquiries, offering pre- and post-sales support via phone and email.
• Organise deliveries from the extensive network of suppliers.
• Collaborate with colleagues to ensure smooth order processing and customer satisfaction.
• Identify and implement sales techniques to improve team performance.
• Assist in setting and achieving sales targets.

Qualifications:

• Proven sales experience.
• Excellent communication and interpersonal skills.
• Strong attention to detail and organisational skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to work independently and as part of a team.
• Positive attitude and a willingness to learn.

Benefits:

• Competitive salary and benefits package.
• Monday-Friday, 8:30 AM - 5:30 PM.
• Opportunity for professional development within a growing telecoms company.

To Apply:
Please submit your resume and cover letter highlighting your sales experience.

Due to the high volume of applications, we will only contact shortlisted candidates.

About The Opportunity

• You will be part of our company’s growth by acquiring new businesses to partner with us.
• You will effectively and efficiently exhaust leads and close deals with target partners by cold calling, fieldwork, virtual presentations, etc.
• Effectively and creatively present foodpanda’s packages to potential partners.
• Work closely with other departments to make sure we have a successful vendor incubation.
• Be the local representative in the area: monitor competitor activities, gather feedback, and provide recommendations to ensure a healthy market share.

What you need to be successful

• Graduate of a Bachelor’s degree in business, marketing, mass communication or related areas preferred.
• Open for fresh graduates with sales experience gained through internship but candidates with 2-3 years Sales and/or Business Development experience and strong understanding of Sales Pipeline Management will be prioritized.
• Strong communication skills. Preferably comfortable to speak in both English, Filipino, and in the local dialect in the area.
• Open to do extensive fieldwork.
• Highly motivated to achieve targets, objectives, and key result areas.
• Self motivated team player with a proven ability work in a fast paced environment

Job Highlights

• Exciting tech start-up company in renewable energy space
• Gain Experience and Exposure with Key Opinion Leaders
• Working Culture and Career Growth

REDEX is an innovative and fast-growing start-up which operates a digital platform in the renewable energy space. We are looking for individuals who have the passion to make a difference in the world and shape how the future of renewable energy space look like. As a Business Development Executive, you will forge strong relationships with clients, thereby understanding their markets and business models. In this role, you will be collaborating with both internal and external stakeholders to help close deals in a highly dynamic environment. Having the ambition to use your skills to grow in an innovative and fast-growing start-up, please reach out to us.

Job Description

• Conduct market research on clients and markets and identify opportunities to increase the network of buyers/sellers on our digital platform
• Participate in lead generation activities and plan how to onboard clients to our digital platform
• Maintain strong relationships with key clients and respond to all potential clients’ queries
• Take account lead on key clients, from closure of partnership deals to working with various internal stakeholders (Product, Software, Finance, Legal) on key deliverables
• Support documentation and sales fulfilment processes, including invoicing and other filing
• Prepare revenue projections and planning

Requirements

• 1-3 years of Sales / Marketing / Business Development experience
• Fresh graduates who are keen to start a career in business development may apply
• Self-starter with ability to organize work with minimal guidance, be proactive, and handle uncertainty
• Ability to multi-task, prioritize and manage time effectively.
• Strong team player with good communication skills and effective interpersonal skills
• Proficient in MS Office
• Knowledge in renewable energy is an added advantage

As a Marketing Business Support Executive, you will play a pivotal role in facilitating the smooth operation of marketing initiatives within our organization. You will be responsible for providing comprehensive support to the marketing team, ensuring efficient workflow, and contributing to the achievement of marketing objectives. This role demands strong organizational skills, attention to details, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

Project Coordination:

• Collaborate with marketing managers to execute marketing campaigns and initiatives.
• Monitor project timelines, milestones, and deliverables to ensure timely completion.
• Coordinate cross-functional teams to support marketing projects as needed.

Data Management and Analysis:

• Generate reports and provide analysis which includes but is not limited to pre and post marketing campaign metrics.
• Assist in market research activities to identify trends, competitive landscapes, and customer insights.

Content Development and Distribution:

• Assist in management of company’s digital assets, which includes support on content creation, development of marketing materials, copywriting, editing, and proofreading.
• Coordinate the distribution of marketing collateral across various channels, including digital platforms, events, and print media.

Event and Trade Show Support:

• Assist in the planning, coordination, and execution of marketing events and trade shows
• Manage logistics, booth setup, and promotional activities to maximize brand visibility and engagement.

Budget Management:

• Assist in the preparation and monitoring of marketing budgets, tracking expenses, and processing invoices.
• Ensure adherence to budgetary guidelines and recommend cost-effective solutions where applicable.

Marketing-Related Administrative Support:

• Manage calendars, schedule meetings, and coordinate appointments for the marketing team.
• Handle correspondence, emails, and phone calls in a professional manner.
• Assist in the preparation of presentations, reports, and marketing materials.
• Any other ad-hoc duties as assigned.

Qualifications:

• Bachelor's degree in Marketing, Business Administration, Communications, or related field.
• Excellent organisational skills with the ability to multitask and prioritise workload effectively.
• Strong communication skills, both written and verbal, with meticulous attention to detail.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Analytical mindset with the ability to interpret data and generate actionable insights.
• Flexibility to adapt to changing priorities and deadlines in a dynamic work environment.
• Previous experience in event coordination or project management is a plus.

As a Marketing Business Support Executive, you will play a pivotal role in facilitating the smooth operation of marketing initiatives within our organization. You will be responsible for providing comprehensive support to the marketing team, ensuring efficient workflow, and contributing to the achievement of marketing objectives. This role demands strong organizational skills, attention to details, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

Project Coordination:

• Collaborate with marketing managers to execute marketing campaigns and initiatives.
• Monitor project timelines, milestones, and deliverables to ensure timely completion.
• Coordinate cross-functional teams to support marketing projects as needed.

Data Management and Analysis:

• Generate reports and provide analysis which includes but is not limited to pre and post marketing campaign metrics.
• Assist in market research activities to identify trends, competitive landscapes, and customer insights.

Content Development and Distribution:

• Assist in management of company’s digital assets, which includes support on content creation, development of marketing materials, copywriting, editing, and proofreading.
• Coordinate the distribution of marketing collateral across various channels, including digital platforms, events, and print media.

Event and Trade Show Support:

• Assist in the planning, coordination, and execution of marketing events and trade shows
• Manage logistics, booth setup, and promotional activities to maximize brand visibility and engagement.

Budget Management:

• Assist in the preparation and monitoring of marketing budgets, tracking expenses, and processing invoices.
• Ensure adherence to budgetary guidelines and recommend cost-effective solutions where applicable.

Marketing-Related Administrative Support:

• Manage calendars, schedule meetings, and coordinate appointments for the marketing team.
• Handle correspondence, emails, and phone calls in a professional manner.
• Assist in the preparation of presentations, reports, and marketing materials.
• Any other ad-hoc duties as assigned.

Qualifications:

• Bachelor's degree in Marketing, Business Administration, Communications, or related field.
• Excellent organisational skills with the ability to multitask and prioritise workload effectively.
• Strong communication skills, both written and verbal, with meticulous attention to detail.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Analytical mindset with the ability to interpret data and generate actionable insights.
• Flexibility to adapt to changing priorities and deadlines in a dynamic work environment.
• Previous experience in event coordination or project management is a plus.

This role reports to the technical sales manager.

Job Description:

1. Sales Coordination:

• Collaborate with the sales team to coordinate sales activities, including customer meetings, presentations, and product demonstrations.
• Assist in preparing sales materials, presentations, and proposals for client meetings and sales pitches.
• Maintain and organize sales documents, records, and databases to ensure accurate and up-to-date information is readily accessible.

2. Customer Communication:

• Act as a point of contact for customer inquiries and requests, directing them to the appropriate sales team member for assistance.
• Follow up with customers on sales inquiries, quotations, and orders to ensure timely and accurate responses.

3. Reporting:

• Assist in analyzing sales data and generating reports to track sales performance, identify trends, and measure progress towards sales targets.
• Assist in coordinating technical demonstrations and providing technical information to customers as needed.

4. Documentation and Proposal Preparation:

• Support the Sales Engineer in preparing technical proposals, costing estimates, commercial offers, and tender documentation for customer bids and projects.
• Assist in reviewing and editing sales documents to ensure accuracy, clarity, and alignment with customer requirements.

5. Team Collaboration:

• Work closely with other departments such as Engineering, Marketing, and Customer Success to coordinate efforts and support cross-functional initiatives.
• Communicate effectively with internal teams to relay customer feedback, address inquiries, and facilitate collaboration on sales-related activities.

6. Customer Relationship Management:

• Assist in maintaining customer relationship management (CRM) systems by updating customer records, logging interactions, and tracking sales activities.
• Support in nurturing customer relationships and ensuring a positive customer experience throughout the sales process.

7. Ad hoc Support:

• Provide ad hoc support to the Sales Engineer and sales team members as needed to address urgent requests, meet deadlines, and achieve sales objectives.

Requirements:

• Minimum 1 year of experience in a similar role.
• Preferably holds a technical degree or equivalent. Diploma holders are also welcomed.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented with excellent organizational skills.

About ST Engineering

ST Engineering is a global technology, defence, and engineering group with offices across Asia, Europe, the Middle East, and the U.S., serving customers in more than 100 countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses across the aerospace, smart city, defence, and public security segments. Headquartered in Singapore, ST Engineering ranks among the largest companies listed on the Singapore Exchange.

Our history spans more than 50 years, and our strategy is underpinned by our core values – Integrity, Value Creation, Courage, Commitment and Compassion. These 5 core values guide every aspect of our business and are embedded in our ST Engineering culture – from the people we hire, to working with each other, to our partners and customers.

About our Line of Business – Mission Software & Services

Our Mission Software & Services business provides leading-edge mission critical command, control, and communications (C3) systems with secured IT infrastructure and managed services. We support our client’s innovation journey through design thinking, analytics, and AI-enabled decision support with our full suite of cloud computing solutions. We provide intelligent, actionable insights and sustainable solutions to our valued partners in diverse industries including defence, government, and commercial sectors.

Together, We Can Make A Significant Impact

You will be a project executive involved in the day-to-day process in our new Data Centre development ensuring that all finance and procurement transactions are kept in good records. Working closely with the Project Director, Project Partners, Procurement team and Finance team, you will be part of dynamic and growing Data Centre Solutions team.

Be Part of Our Success

• Liaise with external vendors/ partners in the new Data Centre development.
• Raise purchase requisition where necessary.
• Track, monitor and prepare financial record and report according to the project.
• Ensure the company maintains a high standard in reporting and control as well compliance with accounting / financial policies and procedures.
• Receiving of vendor invoices, verifying and matching of invoices, payments processing.
• Coordinate the calendar of Project Director, arranging meetings and appointments.
• Traveling to sites as needed to coordinate ongoing projects.
• Reports direct to Business Unit Head, Data Centre Solutions.
• Other duties assigned by Business Unit Head, Data Centre Solutions.

Qualities We Value

• Diploma/ Degree holder, preferably in Business Administration with at least 3 to 5 years of related experience.
• Attention to details, accuracy and solutions focused.
• Possess basic accounting knowledge.
• Proficient in working with Microsoft Word, Excel, Powerpoint and Outlook.

Our Commitment That Goes Beyond the Norm

• An environment where you will be working on cutting-edge technologies and architectures.
• Safe space where diverse perspectives are valued, and everyone’s unique contributions are celebrated.
• Meaningful work and projects that make a difference in people’s lives.
• A fun, passionate and collaborative workplace.
• Competitive remuneration and comprehensive benefits.

About The Role

We are looking for a dynamic and results-driven Business Development Executive to join our team. The ideal candidate will be responsible for identifying new business opportunities, building and maintaining relationships with clients, and driving growth through strategic planning and execution, with a strong focus on sales and new client acquisition.

Responsibilities

• Research and identify new business opportunities, including new markets, growth areas, trends, customers, partnerships, products, and services
• Develop and maintain a thorough understanding of the company's products/services and customer needs
• Build and maintain strong, long-lasting customer relationships
• Develop and implement strategic sales plans to achieve company goals and targets, with a focus on new client acquisition
• Prepare and deliver presentations and proposals to clients
• Negotiate and close business deals, and handle complaints or objections
• Collaborate with internal teams to ensure customer satisfaction
• Keep abreast of industry trends, competition, and market conditions
• Attend conferences, meetings, and industry events to network and generate leads, with a focus on business development, sales, and marketing strategies

Requirements

• Proven track record in sales, business development, or related field
• Strong communication, negotiation, and interpersonal skills
• Excellent organizational and time management skills
• Ability to work independently and as part of a team
• Diploma or Bachelor's degree in business, marketing, or related field

Benefits

• Competitive salary
• Performance-based bonuses
• Medical Claims
• Paid time off
• Professional development opportunities

If you believe you're the right fit for this role, please send your CV to connect@writehaus.asia OR WhatsApp 81007064.

We look forward to hearing from you!