Total 15 admin assistant job vacancies in Seri Kembangan SGR

RESPONSIBILITIES

1. Outreach & Introduction:

• Reach out to existing and potential customers via email or calls to
  introduce SPS offerings, promotions, and partnership programs.

2. CRM Management:

• Update and maintain SPS CRM (HubSpot) and customer database for
  efficient sales tracking.

3. Follow-Up:

• Promptly follow up on inquiries and quotations to ensure customer
  satisfaction.

4. WhatsApp Management:

• Manage SPS WhatsApp for sales and marketing communication with
  professionalism.

5. Team Collaboration:

• Collaborate with team members to share information and execute sales
  and marketing plans.

6. Affiliation & Collaboration:

• Seek partnerships with institutes, universities, and organizations to expand
  business networks.

7. Event Participation:

• Represent SPS by attending events, trade shows, or conferences as
  needed.

8. Quotation & Invoice Processing:

• Prepare and process quotations and invoices accurately and timely.

9. Training Support:

• Assist in training registration, confirmation, and certificate issuance for
  participants.

10. HRD Claimable Course Coordination:

• Coordinate HRD Claimable Course applications with HRD Corp.

11. Event Preparation Support:

• Support in preparation for public training and events.

12. Training Preparation Coordination:

• Organize training logistics including venue, materials, registration, and
  certifications.

13. Participant Communication:

• Maintain communication with participants via email, WhatsApp, etc.,
  providing necessary information and support.

REQUIREMENTS

The following traits, skills, and attitudes encompass the essential qualities needed for a successful Sales and Admin Support role.

• Go-getter attitude: Driven to achieve sales targets and administrative goals.
• Multitasking ability: Capable of handling various tasks efficiently.
• Result-oriented mindset: Focused on delivering outcomes and meeting
  objectives.
• People-oriented and outgoing: Able to connect with clients and colleagues
  effectively.
• Self-initiative: Takes charge of tasks without constant supervision.
• Continuous learning mentality: Always seeks opportunities for growth and
  development.
• Proficiency in Microsoft Office: Skilled in using essential software for
  administrative tasks.
• Strong organizational skills: Capable of managing time, resources, and
  information effectively.
• Willingness to go the extra mile: Ready to put in additional effort to ensure
  success.
• Adaptability: Flexible in adjusting to changes, priorities, and new responsibilities.

*SPS’s HQ is only 500m from the MRT Train Station*

Overview :

We are seeking a dynamic and experienced Senior Account cum Admin Executive to join our team. This role requires a blend of financial acumen, administrative skills, and the ability to manage multiple tasks efficiently. The ideal candidate will be detail-oriented, organized, and possess strong communication skills. This position offers an exciting opportunity to contribute to the financial health and operational efficiency of our organization.

Responsibilities :

• Manage accounts payable and accounts receivable processes.
• Prepare and review financial statements, reports, and budgets.
• Ensure compliance with financial regulations and company policies.
• Maintain accurate and up-to-date financial records.
• Prepare monthly, quarterly, and annual financial statements for management review.
• Assist in the preparation of financial forecasts and projections.
• Oversee office administrative tasks, including managing schedules, correspondence, and supplies.
• Coordinate meetings, conferences, and travel arrangements.
• Assist in HR-related tasks such as onboarding, record-keeping.
• Maintain and update company databases and filing systems.
• Handle general office duties and provide support to team members as needed.
• Liaise with internal teams, external vendors, and clients to address financial and administrative needs.
• Communicate effectively with stakeholders to ensure timely and accurate information exchange.
• Collaborate with colleagues to streamline processes and improve operational efficiency.
• Serve as a resource for financial and administrative inquiries, providing guidance and support as required.

Qualifications :

• Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5 or Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Proven experience (3 years++) in accounting and administrative roles, preferably in a similar capacity.
• Strong analytical skills and attention to detail.
• Excellent organizational and time management abilities.
• Ability to prioritize tasks and work effectively under pressure.
• Excellent interpersonal and communication skills.
• Familiarity with relevant financial regulations and compliance standards.
• Certification such as CPA (Certified Public Accountant) or ACCA (Association of Chartered Certified Accountants) is a plus.

Benefits :

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• Positive and collaborative work environment.
• Flexible work arrangements may be available.

Responsibilites 

• To maintain of admin records and handling office filing system
• To assist in documentation for tender and quotation
• To assist in sales invoicing and handling customer purchase order
• To assist on purchasing and creating supplier purchase order
• To handle on petty cash claims and staff claims
• To assist on basic accounting data entry
• To track company property and office supplies as necessary
• To assist in other duties as assigned by the Management.

Requirements:

• Candidates must possess at least SPM or equivalent
• Computer literate, proficient in Microsoft Excel, Word & Power point.
• Preferable female candidates
• Able to converse in English, Mandarin & Bahasa Malaysia.
• Encourage fresh graduate 
• Candidates possess experiences in related field is an advantage
• Team player, proactive, good attitude

Perks & Benefits

• Personal development opportunities
• Annual leave & Medical Leave
• Medical & group insurance coverage 
• Attractive annual performance bonus
• Incentives
• 5 days work

概述 ：

我們正在尋找一位充滿活力且經驗豐富的高級客戶兼行政主管加入我們的團隊。該職位需要具備財務敏銳度、管理技能以及有效管理多項任務的能力。理想的候選人應注重細節、有組織性並具有強大的溝通能力。該職位提供了一個令人興奮的機會，可以為我們組織的財務健康和營運效率做出貢獻。

職責：

• 管理應付帳款和應收帳款流程。
• 準備和審查財務報表、報告和預算。
• 確保遵守財務法規和公司政策。
• 維護準確且最新的財務記錄。
• 準備月度、季度和年度財務報表以供管理審查。
• 協助準備財務預測和預測。
• 監督辦公室行政任務，包括管理日程、信件和用品。
• 協調會議、大會和旅行安排。
• 協助人力資源相關的任務，例如入職、記錄保存。
• 維護和更新公司資料庫和歸檔系統。
• 處理一般辦公室職責並根據需要為團隊成員提供支援。
• 與內部團隊、外部供應商和客戶聯絡，以滿足財務和管理需求。
• 與利害關係人進行有效溝通，確保訊息交流及時且準確。
• 與同事合作簡化流程並提高營運效率。
• 作為財務和行政查詢的資源，根據需要提供指導和支援。

資質：

• 文憑/高級文憑/高級研究生文憑/DVM/DKM 4 級/DLKM 5 級或會計、金融、工商管理或相關領域的學士學位。
• 在會計和行政職位方面擁有豐富的經驗（3年++），最好有類似的能力。
• 強大的分析能力和對細節的關注。
• 優秀的組織和時間管理能力。
• 能夠確定任務的優先順序並在壓力下有效運作。
• 優秀的人際溝通和溝通能力。
• 熟悉相關財務法規和合規標準。
• 擁有 CPA（註冊會計師）或 ACCA（特許公認會計師公會）等認證者優先。

好處 ：

• 有競爭力的薪資和福利待遇。
• 專業發展和成長的機會。
• 積極、協作的工作環境。
• 可能會提供彈性的工作安排。

Responsibilites

• To assist for all aspects of contract administration
• To assist in detail study and understanding of tender documents, specifications & requirements with senior
• To source for request quotation from suppliers/subcon
• To assist in preparation of costing for tender 
• To communicate with suppliers with prices, orders, preparing purchase order, delivery and invoicing 
• To issue customer quotation, work order, worker list and work permit application etc
• To maintain general clerical duties such as customer request records, general and tender filing system
• To assist in ad-hoc assignment by the Management

Requirements

• Candidates must possess at least SPM / Diploma in any fields
• Computer literate, proficient in Microsoft Excel, Word & Power point.
• Preferable female candidates
• Able to converse in English, Mandarin & Bahasa Malaysia.
• At least 1 year(s) of working experience in the related field 
• Responsible, self-motivated with good interpersonal skills 
• Meticulous, good attitude and able to work well under pressure and independently

Perks & Benefits

• Personal development opportunities
• Annual leave & Medical Leave
• Medical & group insurance coverage 
• Attractive annual performance bonus
• Incentives
• 5 days work

責任

• 維護管理記錄並處理辦公室檔案系統
• 協助投標和報價文件
• 協助銷售發票和處理客戶採購訂單
• 協助採購和建立供應商採購訂單
• 處理小額現金索償及員工索償
• 協助基本會計資料輸入
• 必要時追蹤公司財產和辦公用品
• 協助完成管理階層指派的其他職務。

要求：

• 候選人必須至少擁有SPM或同等學歷
• 懂電腦，精通 Microsoft Excel、Word 和 Power point。
• 優選女性候選人
• 能夠用英語、華語和馬來語交談。
• 鼓勵應屆畢業生
• 候選人擁有相關領域的經驗是一個優勢
• 具備團隊合作精神，積極主動，態度良好

津貼和福利

• 個人發展機會
• 年假和病假
• 醫療和團體保險
• 極具吸引力的年度績效獎金
• 激勵措施
• 5天工作

責任

• 協助合約管理的各個方面
• 協助高層詳細研究和理解招標文件、規格和要求
• 向供應商/分包商索取報價
• 協助準備投標成本核算
• 與供應商溝通價格、訂單、準備採購訂單、交貨和發票
• 發出客戶報價單、工單、工人名單及工作許可證申請等
• 維護一般文書職責，例如客戶請求記錄、一般和投標歸檔系統
• 協助管理階層的臨時指派

要求

• 候選人必須至少擁有任何領域的SPM/文憑
• 懂電腦，精通 Microsoft Excel、Word 和 Power point。
• 優選女性候選人
• 能夠用英語、華語和馬來語交談。
• 至少 1 年相關領域的工作經驗
• 有責任心，有上進心，具備良好的人際溝通能力
• 細緻，態度好，能承受壓力，獨立工作

津貼和福利

• 個人發展機會
• 年假和病假
• 醫療和團體保險
• 極具吸引力的年度績效獎金
• 激勵措施
• 5天工作

Job Requirements

• Candidate must possess at least a Diploma in Business Studies/ Administration/ Human Resources Management or equivalent.
• Possess strong interpersonal and human relations skills.
• Able to work under pressure, positive, self-motivated and able to work independently with minimum supervision.
• Meticulous, problem-solving skills, well-organized, and able to handle multiple tasks systematically.
• Able to travel if required.

Job Description

• Handling all related documentation related to foreign workers.
• To process Payroll, calculate and process employee wages, salaries, utilities bill and deductions. Verify and input time records and other compensation elements.
• To prepare documentations on foreign worker matters such as Immigration, JTK, Fomema and KLN documents.
• To assist in all immigration and embassy matters such as passport, permit renewals and check-out memos as well as work permit cancellations due to resignations or abscondment.
• To assist on foreign workers permit renewal, Fomema medical check-up, Insurance & etc.
• To bring foreign workers to the hospital, clinic or bank, whenever required.
• To perform other related duties assigned by superior from time to time.
• Able to start immediately will be an advantage.  

Job Highlights

• Medical insurance, Medical claim
• Leave entitlement & Statutory contribution as per government policy
• Opportunities for promotion
• Performance increment
• Marriage, Newborn, Condolences allowance

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Medical insurance
• Personal leave

工作要求

• 候選人必須至少擁有商業研究/行政/人力資源管理文憑或同等學歷。
• 擁有較強的人際溝通和人際關係技巧。
• 能夠在壓力下工作，積極，自我激勵，能夠在最少的監督下獨立工作。
• 細緻，解決問題的能力，組織良好，能夠有系統地處理多項任務。
• 如果需要的話可以出差。

職位描述

• 處理與外籍工人有關的所有相關文件。
• 處理薪資單，計算和處理員工薪資、薪水、水電費和扣除額。驗證並輸入時間記錄和其他補償要素。
• 準備有關外籍工人事宜的文件，例如移民、JTK、Fomema 和 KLN 文件。
• 協助處理所有移民和大使館事務，例如護照、許可證續約和退房備忘錄以及因辭職或潛逃而取消的工作許可證。
• 協助外籍勞工許可證更新、Fomema體檢、保險等。
• 如有需要，帶外籍工人到醫院、診所或銀行。
• 執行上級不時指派的其他相關職責。
• 能夠立即開始將是一個優勢。

工作亮點

• 醫療保險、醫療理賠
• 根據政府政策，休假權利和法定繳款
• 晉升機會
• 績效增量
• 婚姻、新生兒、慰問金

津貼和福利

• 津貼（旅費、交通費等）
• 休閒著裝要求
• 醫療保險
• 事假

JOB RESPONSIBILITIES:

• Prepare and issue purchase orders to suppliers, and follow up on delivery.
• Obtain quotations from vendors/suppliers and negotiate for the best price, the best quality, and the best service to ensure cost-effectiveness.
• Source for new parts, materials, services, or suppliers when the need arises.
• Shipment arrangements & liaise closely with forwarding agencies for all customs-related issues (export and import permit applications).
• Support day-to-day Administration, the purchase of stationery, office equipment, office general items, etc.
• Filing and keeping track of documents.
• Provide administrative support to account and operation departments such as Project Costing, Data Entry of Purchase invoices, and Petty Cash.
• Arrangement of disposal wastage, recycle bin.
• Ensure purchasing activities are complying with ISO requirements and within departmental objectives.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts

REQUIREMENTS & SKILLS:

• Candidate must possess at least a Bachelor’s Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management, Marketing or equivalent.
• 3+ years of experience as a procurement officer or in a similar.
• Knowledge in Purchasing / Inventory / Material (Electronics & Mechanical) and Warehouse Management is an added advantage.
• Management and leadership skills.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Highly organized and detail-oriented.
• Excellent analytical and problem-solving skills.

Perks & Benefits

• Nearby public transport
• Regular team activities
• Company trips

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal leave
• Friendly working environment
• Free parking space and area
• No office politic

職責：

• 準備每日銀行存款餘額調節表。
• 維護灌裝系統的正確記錄和組織。
• 負責日常財務和帳務管理工作。
• 完成每週銀行檢查，以確保銀行業務沒有差異。
• 檢查分行的小額現金回饋並簽發報銷支票。
• 檢查員工費用報銷並輸入員工報銷範本。
• 每月進行銀行對帳單核對並解決差異（如有）。
• 任何其他臨時任務。

要求：

• 至少擁有會計、金融或相關領域的學士學位並具有專業資格。
• 有會計助理或會計文員經驗。
• 具備基本簿記程序的良好知識。
• 熟悉會計準則、稅法和填寫程序。
• 出色的數學技能和發現數字錯誤的能力。
• MS Excel 的高級等級和會計軟體的良好知識。
• 組織和多任務技能。
• 能夠處理敏感、機密資訊。

津貼和福利

• 津貼（旅費、交通費等）
• 事假
• 友善的工作環境
• 免費停車位及面積
• 沒有辦公室政治

工作職責：

• 準備並向供應商發出採購訂單，並跟進交貨情況。
• 向銷售商/供應商取得報價，並協商獲得最好的價格、最好的品質和最好的服務，以確保成本效益。
• 需要時尋找新零件、材料、服務或供應商。
• 裝運安排並與貨運代理密切聯絡，解決所有海關相關問題（進出口許可證申請）。
• 支援日常行政管理，採購文具、辦公設備、辦公一般物品等。
• 歸檔和追蹤文件。
• 為會計和營運部門提供行政支持，例如專案成本會計、採購發票資料輸入和小額現金。
• 安排處置廢棄物、回收箱。
• 確保採購活動符合 ISO 要求並符合部門目標。
• 維護和更新供應商信息，例如資質、交貨時間、產品範圍等。
• 維持良好的供應商關係並談判合約

要求和技能：

• 候選人必須至少擁有學士學位、研究生文憑、專業學位、商業研究/行政/管理、行銷或同等學歷。
• 擁有 3 年以上採購官員或類似職位的經驗。
• 採購/庫存/材料（電子和機械）和倉庫管理方面的知識是一個額外的優勢。
• 管理和領導能力。
• 多工處理和時間管理技能，能夠確定任務的優先順序。
• 高度組織化且注重細節。
• 出色的分析和解決問題的能力。

津貼和福利

• 附近的公共交通
• 定期團隊活動
• 公司旅行

Industry: manufacturer of precast concrete products and prefabricated bathroom units
Work Location: Seri Kembangan, Selangor
Working hours: Monday to Friday office hours

Responsibilities:

• Overseeing all aspects of pre and post quantity surveying and contract administration.
• Conducting thorough study and comprehension of tender documents, specifications, and requirements for all inquiries.
• Preparing cost estimates, bills of quantities (BQ), and quantity take-offs, as well as handling variation order costs.
• Ensuring the accuracy and appropriateness of tender prices quoted.
• Conducting measurements and take-offs for ongoing projects, and issuing contractual letters and notices to clients, subcontractors, and suppliers.
• Undertaking any additional tasks assigned by superiors or reporting heads as needed.

Requirements:

• Proficiency in Microsoft Office applications and AutoCAD.
• Possessing an analytical and objective-driven personality.
• Capable of working efficiently under minimal supervision in a fast-paced, deadline-driven environment.
• Previous involvement and experience in tendering and costing would be advantageous.
• Hold a degree in Quantity Surveying or its equivalent, with relevant working experience preferred (preferably in main contractor, high-rise/building work, not housing projects).
• Proficient in Mandarin

Perks & Benefits

• Employee equity
• Commission and bonus

行業：預製混凝土產品和預製浴室單元製造商
工作地點：雪蘭莪州史里肯邦安
工作時間：週一至週五辦公時間

職責：

• 監督工料測量前後的各個方面以及合約管理。
• 對所有詢問的招標文件、規格和要求進行徹底研究和理解。
• 準備成本估算、工程量清單 (BQ) 和工程量統計，以及處理變更訂單成本。
• 確保投標報價的準確性和適當性。
• 對正在進行的專案進行測量和計算，並向客戶、分包商和供應商發出合約函和通知。
• 根據需要承擔上級或報告負責人分配的任何其他任務。

要求：

• 精通 Microsoft Office 應用程式和 AutoCAD。
• 具有分析性和目標驅動的個性。
• 能夠在快節奏、截止日期驅動的環境中在最少的監督下高效工作。
• 以前參與招標和成本核算的經驗和經驗將是有利的。
• 持有工料測量或同等學歷學位，具有相關工作經驗者優先（最好是在總承包商、高層/建築工程，而不是住房專案）。
• 精通國語

津貼和福利

• 員工股權
• 佣金和獎金