Human Resource & Admin Assistant ( 5 day week – Jurong East/Pandan Loop) - Singaporeans only

Roles and Responsibilities

• Maintains accurate and up-to-date human resource files, records, and documentation.

• Prepare monthly payroll for supporting companies

• New employee onboarding process – prepare letter of appointment, conduct briefing

• Process work passes application (WP, SPass, EP), renewal, and cancellation.

• Prepare headcount working hours reports for billings & other admin duties or tasks as assigned

• Cover admin duties ( process claims, filing, update system records ) @Pandan Loop

Qualification Requirements

• GCE N Level

• Proficient in Microsoft Office Excel

Gross Salary $2000

Contact Grace 87952790

Main Responsibilities:

• Assist end-to-end payroll processing, including data input, calculations of wages, deductions and taxes.
• Ensure accurate and timely payment of salaries, bonuses, commissions, and other payroll-related payments.
• Handle payroll-related inquiries from clients and provide timely and accurate responses.
• Participate in payroll-related projects and initiatives as needed.
• Assist in preparing annual income tax (IR8A) and tax clearance(IR21).
• Keep all payroll information and records maintained under with statutory requirements.
• Handle daily attendance checks for the payroll process.

Requirements:

• Minimum 1 to 2 years of relevant experience in Human Resources.
• Able to work independently, multi-task, and be a good team player.
• Able to work in a fast-paced environment.
• Must have a good attitude and motivation.

Job Descriptions

• Full Time.
• Perform data entry and assist in HR administrative matters. Eg: Workers' Pre-Housing, Booking of MWOC, Dormitory Check In / Out and Arranging for Training Courses.
• Salary Range: $2500 - $3000 (Salary Commensurates Experience)
• Knowlege in MOM matters for Foreign Workers is advantageous.

Job Requirements

• Diploma / O-levels (with Min 1 year Relevant Experience)
• Perform ad hoc duties when required.
• Proficient in Microsoft Office.
• Team player, proactive and willing to learn.
• Possess strong interpersonal skills.
• Possess effective time management and multitasking skills.
• Able to work independently or with minimal supervision.
• Able to work in and as a team.
• Able to work in a fast paced environment.
• Able to start work immediately or with short notice.

Job Descriptions

• Assist with the day-to-day operations of HR functions and duties.
• Provide clerical and administrative support to HR department.
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
• Coordinate HR projects (meetings, training, surveys etc) and take minutes.
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves etc)
• Assist recruiters to source candidates and update company database.
• Communicate with public services when necessary.
• Handle employee complaints and grievances procedures properly.
• Salary Range: $2300 - $2700 (Salary Commensurates Experience)
• Willing to work in West region.

Job Requirements

• 2 - 3 years of relevant work experience.
• Prior experience as an HR assistant or relevant human resources / administrative positions.
• Possess fast computer typing skills and proficient in Microsoft Office.
• Basic knowledge of Labour Laws.
• Excellent organizational and strong communication skills.
• O-levels (Diploma in Human Resources or any related field will be an advantageous)

HR / Recruitment Assistant - Maxim FM

Maxim FM are looking to recruit an enthusiastic individual to become a part of our People Team. This vacancy is based out of our head office in Sunderland (SR5).

As a business, Maxim specialise in a wide range of cleaning services operating throughout England and Scotland. This role is ideal for someone just starting their HR career or studying for CIPD level 3. Some experience in HR is preferred but not essential.

Job Responsibilities and Duties:
- TUPE administration and ELI completion
- DBS application and management
- Responsible for the administration of applicants
- Coordinate & conduct interviews
- Note taking
- HR administration
- Responsible for DVLA quarterly checks
- Responsible for personnel files
- Employee references according to company guidelines
- Support the coordination of training courses
- Update training plan/participant reaction/evaluation
- Managing the HR Inbox.
- Managing incoming and outgoing mail.

Candidate Requirements:
- Problem-solving ability
- Comfortable/proficient using MS Office – Word, Excel & PowerPoint essential
- Excellent interpersonal skills
- Communication skills with patience for non-native English speakers
- Numerical skills
- Adaptable to a changing environment.

Working hours are 9am - 5pm, Monday to Friday.

We do endeavour to get back to all applicants but this is not always possible due to the volume of applicants we receive.

Our client is a prominent real estate development company based in Singapore, established as the property development and investment arm of a leading group. The company has developed into a major player in the Singaporean real estate market, known for its diverse portfolio of residential properties, including condominiums, landed properties, and mixed-use developments. Committed to delivering high-quality and innovative projects, our client meets the evolving needs of homeowners and investors. Over the years, the company has built a strong reputation for excellence and reliability, making it one of the most respected and trusted names in the Singaporean property industry.

Responsibilities:

• Assist in managing staff attendance records, ensuring accuracy and compliance with company policies.
• Support the use of HRIS to monitor staff attendance and leave requests.
• Assist with basic HR tasks such as filing, data entry, and preparing documents for payroll and claims.
• Help coordinate recruitment efforts by posting job ads and scheduling interviews.
• Manage the Executive Directors' calendar and assist with travel arrangements.
• Attend meetings, take minutes, and liaise with internal and external stakeholders as required. Perform basic office administrative tasks such as answering phones, managing emails, and maintaining office supplies.

Requirements:

• Diploma in Human Resources/ Business Administration, or related fields.
• 1-2 years of relevant working experience, preferably in an administrative role.
• Basic proficiency in MS Excel, Word, and PowerPoint.
• Good organizational skills and attention to detail.
• Willingness to learn and adapt to new tasks.
• Good communication and interpersonal skills.

Competencies:

• Ability to multitask and prioritize workload.
• Team player with a positive attitude.
• Ability to work under pressure and meet deadlines.
• This junior role is designed to provide support to both HR and administrative functions, with a focus on basic tasks and responsibilities that are manageable for an entry-level employee.

Human Resource & Admin Assistant ( 5 day week – Jurong East/Pandan Loop) - Singaporeans only

Roles and Responsibilities

• Maintains accurate and up-to-date human resource files, records, and documentation.

• Prepare monthly payroll for supporting companies

• New employee onboarding process – prepare letter of appointment, conduct briefing

• Process work passes application (WP, SPass, EP), renewal, and cancellation.

• Prepare headcount working hours reports for billings & other admin duties or tasks as assigned

• Cover admin duties ( process claims, filing, update system records ) @Pandan Loop

Qualification Requirements

• GCE N Level

• Proficient in Microsoft Office Excel

Gross Salary $2000

Contact Grace 87952790

Function:

Human Resources

Department:

Human Resources - HR Operations

Purpose

The HR Operations department strives to create and deliver a seamless and positive employee support experience across the entire employee lifecycle, from on-boarding right through to the exit process. The team also provides advice and guidance on absence management, performance appraisals, employee relations and maintaining employee well-being. We develop efficient and simple people processes and support the integration of our ‘people platform’ Workday. We deliver data that is useful and accurate to create people related strategies across the business. We collaborate closely with other departments within the Human Resources function including HR Business Partners, Reward, Talent Acquisition and Talent & Development teams.

The HR function is responsible for supporting the Company to help shape the culture of the business, ensure the right people are in the right jobs and work with department heads and managers to ensure employees are productive and engaged.

Main Duties & Responsibilities

• Support the Global HR Operations team to simplify and streamline HR processes globally and contribute to improving service delivery.

• Assist with on boarding of employees: issuing offer letters/contracts of employment, ensure background checks/medical checks are complete and obtain all required documentation. Coordinating the first day and conduct the HR inductions.

• Production of correspondence for any changes to employee terms and conditions, including contracts of employment, changes to job title, reporting line and notice periods, transfers, flexible working letters, reference letters and confirming the completion of probationary periods.

• Managing the HR Operations mailbox. Fielding staff queries and providing advice on various HR policies, guidelines, systems and reporting.

• Responsibility for maternity, paternity, parental leave and sickness administration processes and ensure that associated payroll processes are completed.

• Monthly collation of data changes for the Global Payroll team

• Maintain and update electronic personnel record system (DIS) containing all employment-related information, HR tracker and various spreadsheets; enter data and maintain these accordingly

• Updating the intranet pages including HR updates, policies and procedures, baby news and long service announcements.

• Assist both the Global HR Operations Manager, the wider HR team and other functions with various ad hoc administrative tasks and data reconciliation when required.

• Work to understand the data held in Workday and how this data is used to deliver insights that inform business decisions on headcount, budgeting, and planning. To support other integrated applications, to understand how our HR data flows across multiple systems.

• Actively support the team in preparation for new Workday releases through engaging in testing new configuration and troubleshooting the issues that arise.

• Collaborate with other team members and stakeholders on a variety on global and local initiatives, including HR Business Partners, Payroll, Reward, Talent Acquisition and Talent & Development teams. Opportunity to learn about recruitment, absence management, employee relation issues, performance process, reward, talent & development and more.

Skills & Personal Attributes

If you are a school leaver or graduate with a keen interest in working within financial services and have the following attributes, we are interested in hearing from you:

• Genuine interest in developing a career within HR;

• Experience of Microsoft Office 2010 including Outlook, Excel and Powerpoint;

• Computer literate with the ability to adapt to different systems;

• Attention to detail and analysing data;

• Strong administration and organisational skills;

• Strong written and verbal communication skills;

• Ability to act in a confidential and sensitive manner;

• Ability to work to time critical deadlines with accuracy and attention to detail;

• Self-starter with a ‘can do’ attitude;

• A strong desire to learn;

• Interest in working with people;

Benefits

GAM offers a comprehensive range of benefits and performance-based compensation, along with a variety of lifestyle and family benefits to promote well-being in and out of the workplace. These benefits vary according to local market conditions. Please contact the local Human Resources team for further details.

Employing Company/ies:

GAM Fund Management Limited

Reporting to: 

Global HR Operations Manager

Contract:

Permanent

Human Resource & Admin Assistant ( 5 day week – Jurong East/Pandan Loop) - Singaporeans only

Roles and Responsibilities

• Maintains accurate and up-to-date human resource files, records, and documentation.

• Prepare monthly payroll for supporting companies

• New employee onboarding process – prepare letter of appointment, conduct briefing

• Process work passes application (WP, SPass, EP), renewal, and cancellation.

• Prepare headcount working hours reports for billings & other admin duties or tasks as assigned

• Cover admin duties ( process claims, filing, update system records ) @Pandan Loop

Qualification Requirements

• GCE N Level

• Proficient in Microsoft Office Excel

Gross Salary $2000

Contact Grace 87952790

Main Responsibilities:

1. Responsible for the preparation and processing of the full spectrum of monthly payroll.
2. Create and maintain client employee records in the payroll system and ensure that changes are entered correctly and updated on a timely basis.
3. Ensure accurate and timely submission of monthly approvals.
4. Assist in generating files for CPF submission.
5. Generate reports including overtime, provision bouns as and when required.
6. Attend to queries from employees regarding all payroll matters.
7. Prepare annual IR8A and tax clearance and submit to IRAS.
8. Check daily attendance for the payroll process.
9. Assist in the setup and management of the administration.

Requirements:

• Minimum 1 to 2 years of relevant experience in HR or office administration support.
• Able to work independently, multi-task, and be a good team player.
• Able to work in a fast-paced environment.
• Must have a good attitude of motivation.

Location: Jalan Bukit Merah

Work days: Monday to Friday

Salary range: $ 2,200 to $ 2,400

Human Resource & Admin Assistant ( 5 day week – Jurong East/Pandan Loop) - Singaporeans only

Roles and Responsibilities

• Maintains accurate and up-to-date human resource files, records, and documentation.

• Prepare monthly payroll for supporting companies

• New employee onboarding process – prepare letter of appointment, conduct briefing

• Process work passes application (WP, SPass, EP), renewal, and cancellation.

• Prepare headcount working hours reports for billings & other admin duties or tasks as assigned

• Cover admin duties ( process claims, filing, update system records ) @Pandan Loop

Qualification Requirements

• GCE N Level

• Proficient in Microsoft Office Excel

Gross Salary $2000

Contact Grace 87952790

About Us

Established in 2019, Infinix Hospitality Management Pte Ltd is a budding cleaning company that provides a suite of cleaning services, ranging from commercial contractual cleaning, upholstery, facility maintenance and residential cleaning services. We are focused on delivering bespoke services that are customer-centric and time-critical, we operate synonymously with our customers' core values so that our clients can focus on their core business.

We look to commit to growing our manpower resources and invest in technology to achieve a competitive advantage. While internalizing operations, process workflows, contract procurement, service delivery and interoperability of our business functions. We are focus on continuous improvement and look to strive to emerge as the industry's leading cleaning service provider.

Job Responsibility:

• Responsible in providing day-to-day HR and Administrative supports
• Assist with the recruitment process, employment contracts, on-boarding and off-boarding process.
• Maintain & updating staff personal file.
• Manage work passes application, renewal and cancellation.
• Administer staff benefits such as leave records, insurance claim, medical claim etc.
• Process government paid maternity leave, childcare leave reimbursement etc
• Process training applications and filing for training grants.
• Liaise with Government agencies on relevant funding, applications, and claims.
• Prepare Monthly HR Reports.
• To provide clerical and administrative support to HR Department
• Any other appropriate duties as assigned by supervisor or manager.

Requirement:

• Minimum “O” level or diploma
• Preferably 1-2 years’ experience in administrative duties.
• Proficient in Microsoft Word and Excel
• Proactive, able to work well in a team as well as independently
• Ability to communication with different types of background (elderly/Foreign worker)
• No Experience/Fresh Grad are welcome to apply.

Able to start work within short notice period or immediate preferred.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

This position is to manage and support the execution of key HR processes for academic staff within the Yong Loo Lin School of Medicine including but not limited to on-boarding, transfers, relocation and off-boarding. Manage all employee related data entry into the HR system and ensure integrity, consistency and confidentiality of all data handled.

1) Assist with the day-to-day work process for the Research Track, Adjunct Track and Part-Time Teaching (staff population > 1,000). The work includes:

a) Onboarding

b) In-service i.e. re-appointments, transfers, off-appraisal cycle promotions and salary adjustments, and joint appointments

c) Manage and administer the process for reimbursement of medical benefits to retired faculty members

d) Any ad-hoc duties as assigned

Qualifications

1. Diploma
2. Have at least 2 years of experience in HR or Finance Shared Services or administrative role.
3. Able to work within a fast paced and high-volume environment.
4. Strong customer service skills and comfortable with multi-tasking and working under pressure to meet deadlines.
5. Organised, resilient and strong attention to detail.
6. Good working knowledge of Microsoft Office applications, Docusign and SAP.

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Dean-Med-Academic Affairs

Employee Referral Eligible: No

Job requisition ID : 22726

1.OVERALL PURPOSE OF JOB

Handle human resources administration functions that include recruitment, claims approval, benefit & welfare administration and daily HR operational functions.

2. FUNCTIONS AND RESPONSIBILITIES

Learning & Development

• Coordinate training sessions internally and externally for our employees
• Maintain training records/certificates in the learning management system
• Scan/upload/file/distribute training certificates

Recruitment & Onboarding & Offboarding

• Assist in shortlisting candidates for hiring mangers
• Assist in onboarding of new employees
• Assist in offboarding of resignees

Benefits, Payroll and Staff Welfare Administration

• Monthly approval of HR related claims
• Assist planning and coordination of monthly employee engagement activities e.g. talks, sports activities etc.

HR Operations

• Maintain employee data in HRIS, HR access only folders and physical employee personal file drive
• Track employee’s confirmation and prepare the relevant letter
• Track and issue medical chit for annual medical check-up of technical staff

2.1 Education and qualification

• Diploma in Business with major in HRM or equivalent.

2.2 Experience

• Proficient in Microsoft Word, Excel and Powerpoint
• Detail-orientated
• Good written and verbal communication skills.
• Strong team player.

• Examines personnel records to determine eligibility for Foreign Language Proficiency Pay (FLPP).
• Processes actions to include but not limited to name changes, regimental affiliation actions, applications for Joint Domicile, and applications for enrollment in the Married Army Couples Program.
• Examines personnel records to determine eligibility for awards and processes paperwork for awards and medals.
• Responsible for administering the military separation and transition program.
• Responsible for maintenance of files in the officer and enlisted records sections which are comprised of permanent party, students, National Guard, and US Army Reserve service members.
• Employee prepares and assembles promotion packets for centralized promotion boards.
• Perform a variety of tasks to include, record screening, eligibility, and counseling to ensure Soldier is qualified and meets regulatory requirements for Permanent Change of Station (PCS).
• Provide assistance to military personnel to ensure that appropriate policies and regulations are in compliance with regulatory guidelines.
• Counsel individuals on general entitlements, options, and out processing requirements.

Starting at $46,643 Per Year (GS 5)