Transforming lives through learning isn’t just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective.
The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens.
The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer.
Become a part of this dedicated team in beautiful San Diego County!
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Job Summary
Application Deadline: Monday, April 1, 2024 at 11:59 p.m.
NOTE: Application materials that are submitted on the last day of application and are timed out will not be accepted.
Department: District IT
Months worked out of the Year: 12 months
FTE: 1.0
Work hours: Monday – Friday, 8:00 a.m. – 5:00 p.m. (hours may vary)
Shift Differential: None
Starting Salary Range:
Range: ML-08: $106,496 (Step A) or $110,756 (Step B) or $115,187 (Step C)
Based on education and experience
Anticipated First Level Interviews: April 23rd and April 24th
Anticipated Start Date: May 2024
Job Description
SUMMARY:
Under the direction of the Associate Vice Chancellor, Technology, provide leadership in the execution of districtwide technology projects. Provide direction and coordination of both functional and technology tasks to complete projects on time and within budget. This includes developing project management plans, leading project personnel, evaluating and revising processes and overseeing change management in support of college and District strategic and institutional goals.
ESSENTIAL FUNCTIONS:
Use independent judgement to lead, plan and organize project scope, deliverables and project activities.
Take projects from original concept through final implementation, integrating structured project management methodology; Develop project management plans, including timelines for schedules and activities, estimating resources and activity duration.
Ensure that realistic project, quality, change control and risk management processes are maintained.
Review project proposals to determine time frame, assess risks, identify funding limitations, develop procedures for accomplishing projects, assess staffing requirements and determine allotment of available resources to various phases of projects.
Make recommendations and provides updates to senior leadership on project progress.
Provide practice and project leadership to the project team, and take appropriate action where team performance deviates from agreed parameters.
Participate in departmental management team.
Provide functional and technical work direction to project staff, hourly employees and assigned consultants; coordinate efforts with staff members’ immediate supervisors to ensure clear understanding of staff project duties.
Confer with project staff to outline work plans, assign duties, responsibilities, and scope of authority.
Lead project teams and project personnel to provide technical and functional advice and resolve problems.
Conduct project related research and develop strategic analysis and initial proposal process for information technology projects of varied complexity.
Work with senior leadership in developing program requirements and project funding source; monitor costs, timescales and resources used, and take action where these deviate from agreed-on tolerances.
Provide specialized analysis and consultation on the design and implementation of effective administrative processes, to include process analysis, redesign, and organizational effectiveness.
Design and implement change management procedures and processes for new and/or updated systems or applications.
Lead and participate in processes including change management, capacity planning, and release management.
Manage the project change control procedure, and ensures that project deliverables are completed within planned cost, timescale and resource budgets, and are approved. Work with all project participants to ensure that changes to the work environment, as a result of any project, are fully examined and processed according to established change management processes.
Act as representative of the project team for the project management aspect when providing project status to senior leadership and stakeholders.
Participate in budget oversight in coordination with assigned manager by monitoring and controlling technology expenditures.
Oversee and participate in the development and administration of budgets for assigned projects; participate in the forecast of funds needed for staffing, equipment, materials and supplies for assigned projects; monitors and approves expenditures and implements adjustments for assigned projects.
Create and facilitate communications for project teams, sponsors, and District and college constituents. Provide regular and accurate reports to senior management and stakeholders as appropriate.
Maintain currency of knowledge with respect to evolving methodologies for technical project execution and lead the adoption of new methods.
Lead and participate in the development of requirements, evaluation and selection of new information systems software and related technologies and/or hardware solutions.
Develop standards, processes, and procedures to obtain optimum, reliable performance of installed systems; lead systems and software application implementations including existing application/system module updates and/or new application/system module installations.
Perform project leader duties for new information system, process evaluation and re-engineering, and/or hardware implementations.
Review status reports prepared by project personnel and modify schedules and plans as required.
Create and manage project documentation.
Lead the development and implementation of user testing and training plans.
Communicate with various departments and personnel and consultants to coordinate activities and exchange information.
Foster collaboration across college and district departments in support of project work and goals.
Maintain a cooperative relationship with college and District Services departments. Coordinate with department leaders on business process recommendations and any problem resolution.
SECONDARY FUNCTIONS:
Participate in personnel selection and hiring processes as required.
Participate on District and College committees and councils.
Design data collection methods.
Maintain departmental area(s) in a safe, clean and orderly condition; assure compliance with established safety procedures and regulations.
Adhere to all Board Policies and Procedures and ensure systems are compliant.
Perform related duties as assigned.
KNOWLEDGE OF:
Project management principles, practices, techniques and tools.
Group facilitation, mediation, collaborative working techniques and conflict resolution.
Principles and techniques of systems analysis and design.
Project and research planning and design, data collection, analysis, report preparation and presentation of results.
Comprehensive report preparation with respect to purpose, method, analysis, results, and recommendation.
Principles of budget preparation and fiscal reporting.
Higher education systems.
Principles and practices of providing technical assistance, work direction and guidance.
Interpersonal skills using tact, patience, and courtesy.
Pertinent federal, state, and local laws, codes, and regulations.
ABILITY TO:
Develop project plans, including timelines and resource requirements.
Evaluate complex business problems and effectively communicate alternative solutions at the technical, user, and administrative levels.
Examine and re-engineer operations and procedures, create policies and procedures, and develop and implement new strategies and procedures.
Write reports and provide/present technical and functional information and concepts to senior management.
Guide project teams in resolution of problems, concerns, challenges.
Train and provide work direction to personnel; assign and review the work of others.
Collaborate with management, department heads and administrators, and end users to resolve complex issues.
Interpret, apply, and explain rules, regulations, policies, and procedures.
Analyze situations and adopt an effective course of action.
Work independently with little direction; plan and organize work of self and others to meet schedules and timelines.
Use project management software.
Independently initiate research studies and reports including the design, collection, organization, analysis, coordination and development of research.
Interpret and explain laws, rules, policies and procedures. Meet schedules and timelines. Modify, test, evaluate, and implement modifications as necessary.
Monitor budgets for assigned projects.
Prepare written analysis, recommendations, and complex reports.
Provide leadership to users and address issues/problems.
Research and analyze data and information, reason logically and creatively and develop, evaluate, and effectively present alternative recommendations.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Work confidentially with discretion.
Create and manage project documentation.
EDUCATION AND EXPERIENCE:
Any combination of training and experience equivalent to: a Bachelor’s Degree from an accredited college or university and two years of project management experience. Relevant experience may substitute for the degree requirement on a year-for-year basis. Four years increasingly responsible supervisory/management/leadership experience, preferably in an educational setting.
WORKING CONDITIONS:
Work environment includes typical computer related noise levels and paper and equipment generated dust. Exposure to video display terminals occurs on a regular basis. Learned physical skill is required for keyboarding and use of peripheral equipment. Moderate lifting occasionally occurs.
Additional Information
SPECIAL INSTRUCTIONS TO APPLICANTS:
Applicants may find it helpful to refer back to the job posting, specifically the special instructions, while applying. Consider saving the job description or opening a new browser window.
*ATTENTION* Application materials with pictures or personal information will render your application incomplete. Please do not include any materials that were not asked for.
Having the following materials prepared and ready to attach BEFORE beginning the application may make the application experience more seamless.
REQUIRED APPLICATION DOCUMENTS (APPLICANTS MUST SUBMIT THE FOLLOWING TWO ITEMS):
A current resume.
A 1 – 2 page cover letter addressing how you meet the qualifications of the position, highlighting the technical projects you’ve managed.
*ATTENTION* Please upload .doc, .docx, or PDF files. If you are working on Google Docs or Mac files please be sure to save under .doc or PDF for file to upload correctly.
Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.
GCCCD is an Equal Employment Opportunity and Title IX employer.
Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Human Resources Department by emailing D-HR-Jobs@gcccd.edu.
Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.