Total 8 Administrative / Clerical job vacancies in Ipoh, Various Locations

To data input and maintain information on computerised databases or systems. (ie Word, Excel, Total Care, Navigator, PAS). Photocopying, filing and maintaining correspondence records as required. Reception duties in patient and non-patient areas. Directing and dealing with incoming or outgoing telephone calls as required. Adhere to the Trust guidelines on confidentiality of patient records at all times. Collating, sorting and distributing incoming and outgoing post. All general administrative and office duties as required by the individual department or ward.

To data input and maintain information on computerised databases or systems. (ie Word, Excel, Total Care, Navigator, PAS). Photocopying, filing and maintaining correspondence records as required. Reception duties in patient and non-patient areas. Directing and dealing with incoming or outgoing telephone calls as required. Adhere to the Trust guidelines on confidentiality of patient records at all times. Collating, sorting and distributing incoming and outgoing post. All general administrative and office duties as required by the individual department or ward.

To data input and maintain information on computerised databases or systems. (ie Word, Excel, Total Care, Navigator, PAS). Photocopying, filing and maintaining correspondence records as required. Reception duties in patient and non-patient areas. Directing and dealing with incoming or outgoing telephone calls as required. Adhere to the Trust guidelines on confidentiality of patient records at all times. Collating, sorting and distributing incoming and outgoing post. All general administrative and office duties as required by the individual department or ward.

Advert

35 hours per week (08.30 – 16.00)

Term Time (3 Posts)

52 Week (1 Post)

We are looking for a well organised individual, to ensure an effective mobile/peripatetic clerical support service is provided to our stakeholders and customers within Frontline Schools.

Duties for the post include: providing cover for absences, providing an effective financial business support service involving the handling and supervision of both Council and school fund monies; processing manual and computerised financial, pupil and personnel information; producing and analysing reports; document production, including typing letters and reports; processing purchase orders; providing basic IT assistance; and, instructing, allocating and checking work of employees, and providing advice and guidance on a regular basis.

It is essential that the post-holder has good organisational skills and effective communication skills as you will be supporting the head teacher and other members of the school management team; resolving enquiries from parents and children; and, liaising regularly with other Council staff.

It is essential that you have experience of; working in a clerical role and carrying out a wide range of support duties, as well as working with a range of software packages including Microsoft Excel and databases. It is also essential that you have the ability to; work as part of a team and on your own initiative; work to deadlines and quality standards and have strong organisational, customer care and communication skills.

It is desirable that you have experience of procurement systems (PECOS), Business World, Children’s Services systems and processes.

An SVQ level 3 in Business Administration or equivalent is also desirable.

If successful, you will be required to undertake a Disclosure Scotland check, the level of check will be determined by the duties of the post. If you would like further information in relation to the Disclosure Scotland checks, please visit www.disclosurescotland.co.uk.

Proud member of the Disability Confident employer scheme

Advert

35 hours per week (08.30 – 16.00)

Term Time (3 Posts)

52 Week (1 Post)

We are looking for a well organised individual, to ensure an effective mobile/peripatetic clerical support service is provided to our stakeholders and customers within Frontline Schools.

Duties for the post include: providing cover for absences, providing an effective financial business support service involving the handling and supervision of both Council and school fund monies; processing manual and computerised financial, pupil and personnel information; producing and analysing reports; document production, including typing letters and reports; processing purchase orders; providing basic IT assistance; and, instructing, allocating and checking work of employees, and providing advice and guidance on a regular basis.

It is essential that the post-holder has good organisational skills and effective communication skills as you will be supporting the head teacher and other members of the school management team; resolving enquiries from parents and children; and, liaising regularly with other Council staff.

It is essential that you have experience of; working in a clerical role and carrying out a wide range of support duties, as well as working with a range of software packages including Microsoft Excel and databases. It is also essential that you have the ability to; work as part of a team and on your own initiative; work to deadlines and quality standards and have strong organisational, customer care and communication skills.

It is desirable that you have experience of procurement systems (PECOS), Business World, Children’s Services systems and processes.

An SVQ level 3 in Business Administration or equivalent is also desirable.

If successful, you will be required to undertake a Disclosure Scotland check, the level of check will be determined by the duties of the post. If you would like further information in relation to the Disclosure Scotland checks, please visit www.disclosurescotland.co.uk.

Proud member of the Disability Confident employer scheme

Job Description

South Lanarkshire Council is an ambitious, high performing organisation with a clear vision and programme of action which is designed to improve the lives and prospects of everyone in South Lanarkshire.

The aim of Social Work Resources is to promote social welfare and provide effective care and support to meet the needs of vulnerable people in South Lanarkshire. In partnership with community planning partners, voluntary and independent provider organisations, we offer a range of services designed to enable, support, improve and protect the health and social care of people using our services.

Requirements

Full Time and Part Time Vacancies

We have various exciting clerical opportunities to join our Health and Social Care Partnership administration team.

As a Clerical Assistant you will undertake a wide variety of admin duties including data inputting to our Social Work Information System (SWiS), providing a word processing service, minute taking, arranging meetings using the outlook facility, maintaining spreadsheets, answering and fielding phone calls, using Multi Functional Devices, scanning and indexing documents and other general admin tasks to support our colleagues who provide a frontline service to the community.

We welcome applications from people who have an excellent knowledge of IT packages. Ideally you will have experience of working in an office, however this will not be essential as you will be given full training.

Working for us we can offer you:

• Excellent Salary
• Enrolment in the award-winning local government pension scheme
• Up to 33 days annual leave, dependent on your length of service
• Public holiday entitlement (10 days pro rata)
• Occupational sick pay
• Family friendly policies - flexible working and leave, maternity/paternity leave, bank/buy leave
• Employee Discounts – including discounts at the cinema
• Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)
• Working a blended model between home and office
• Career development/progression
• Eligibility to apply for Blue Light Discount Card

All applicants who meet the initial criteria will be invited along to an interview.

Responsibilities

You would be part of a successful, well established administration service working in a fast-paced environment and as a Clerical Assistant you would undertake a wide variety of admin duties including data inputting to our Social Work Information System (SWiS), providing a word processing service, minute taking, arranging meetings using the outlook facility, maintaining spreadsheets, answering and fielding phone calls, using Multi Functional Devices, scanning and indexing documents and other general admin tasks to support operational staff.

Do you have excellent communication skills?

Are your IT and keyboards skills of a high standard?

Are you a good team player who can also work on your own initiative?

Are you ready to be part of our vision which is to work together to improve health and well-being in the community – with the community.

Fantastic, you are absolutely what we are looking for. So why are you hesitating? Apply now and get ready to grab an opportunity that does not come along every day.

All applicants who meet the initial criteria will be invited along to an interview.

Duties include:

• Provide clerical support to staff within the office ensuring a high level of security and confidentiality within the office to contribute to the effectiveness of the social work service.
• Process correspondence and other documentation in order communicate and present information in a clear and concise manner.
• Process and maintain sensitive client information in line with Resource and Council Policies and Procedures.
• Undertake specialist clerical activities including taking of sensitive, confidential and accurate minutes in relation to Child Protection and other sensitive meeting and reviews.
• Record and maintain personnel records relating to sickness and other absence and provide statistical returns.
• Use various information technologies including word processing packages, spreadsheets and databases to produce documentation and information which supports efficient and effective service delivery.

The Individual

Please note this post is a re-advertisement, previous applicants need not re-apply.

Recruitment Checks

As part of our approach to good practice and safer recruitment we carry out a number of pre-employment checks for example, Identity, Asylum and Immigration and employment history.

Please apply online.

All correspondence will be via your email address registered with myjobscotland.

Equal Opportunities and Armed Forces Community Covenant

South Lanarkshire Council are Equal Opportunities employer and encourage applications from all members of the community. As a user of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum behaviour requirements for the position.

South Lanarkshire Council is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant. Veterans are guaranteed an interview who meet the minimum requirements for the position.

Proud member of the Disability Confident employer scheme

Job Description

The post holder will require to provide an effective minute taking service Adult and Older People’s services and Children and Justice Services.

The post holder will provide an effective minute taking service to all Service areas, including arranging, minuting and distributing paperwork for Child Protection, Adult Support and Protection, Adults with Incapacity, etc. The successful applicant should possess previous minute taking experience, good keyboard, oral and written communication skills.

Requirements

Full and Part Time - May include some shift work depending on the location Alt Wed, Thurs and Fri

The types of minutes will include Child Protection and Adult Support and Protection. These meetings can be a forum to discuss some very sensitive issues and the nature of the discussions can be quite distressing. It is therefore imperative that staff are aware of this before being considered for the post.

They will also be given a minute taking test where they will be asked to minute a Case Conference meeting communicated via a DVD. They will need to type up an accurate minute of the meeting. We are not expecting them to complete but we are expecting that they have the ability to take down the important and relevant points to populate the minute.

We have learned from experience that minute taking at this level is not something that can be addressed by a course but it is in fact a skill.

Responsibilities

Foreign Police Check

Candidates should be able to detail any gaps in employment and provide a foreign police check where applicable for any periods living or working abroad.

Legislative Information

This post is excepted in terms of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 2003.

Regulated Work with Children and/or Protected Adults

This post is considered Regulated Work with Children and/or Protected Adults, under the Protection of Vulnerable Groups (Scotland) Act, 2007. Therefore, it is an offence to apply if you are barred from working with children and/or protected adults.

Preferred candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to a formal offer of employment being made by South Lanarkshire Council.

Please refer to http://www.disclosurescotland.co.uk for further information about the disclosure process and best practice.

The Individual

As an employee of the Council, you would also receive a wide range of benefits including:

• Enrolment in award winning local government pension scheme
• Up to 33 days annual leave which will be calculated into hours on commencement of the role.
• Public holiday entitlement (up to 10 days)
• Occupational sick pay
• Family friendly policies - flexible working and leave, maternity/paternity leave, enhanced leave
• Employee Discounts – including discounts at the cinema
• Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)

Please apply online.

All correspondence will be via your email address registered with myjobscotland.

Equal Opportunities ;and Armed Forces Community Covenant

South Lanarkshire Council are Equal Opportunities employer and encourage applications from all members of the community. As a user of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum behaviour requirements for the position.

South Lanarkshire Council is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant. Veterans are guaranteed an interview who meet the minimum requirements for the position.

Proud member of the Disability Confident employer scheme

Please see attached supporting document which contains more information about this role -Bank B3 Administrator If sufficient applications have been received for this vacancy it may be closed earlier than the published closing date.