Total 855 Manager level Administrative / Clerical job vacancies

Job Description:Truganina location at Port Phillip PrisonSenior leadership opportunityFull timeAbout the RoleThe Senior Administrative Team Leader will supervise the efficient day-to-day operational management of the administration team for SVCHS within Port Phillip Prison. Responsibilities include developing, enhancing and simplifying reporting processes and maintaining data bases to ensure SVCHS complies with Organisational KPIs and SDOs.Duties will include but are not limited to the following:Assist with operationalisation of the administrative aspects of SVCHS at Port Phillip Prison.Develop processes and procedures for day to day functioning of SVCHS administration department to meet the requirments for effective operational functioning of the St. Thomas Outpatient Department.Management of staff leave, human resource management, staff orientation, office management, OHS, scheduling meetings and recording of minutes.Coordination of SVCHS administration communications and implementation of  processes to foster effective communication between SVHM, SVCHS and other prison locations.Foster a highly effective administrative team with positive team culture that includes supervising administrative team staff including regular review…

Click here to view more detail / apply for Senior Administrative Team Leader

Emergency Department Clerical Team Leader Ongoing, full time position Cabrini Malvern Cabrini offers:

Tax savings - Salary Packaging up to $15,900 tax free each year, plus $2,650 meal & entertainment card benefits
Access to novated leasing to use pre-tax dollars for a car and expenses
Attractive hourly rates + 12% Super + 17.5% leave loading
Located close to public transport with discounted Myki Commuter fares
Discounts on hospital services
Flexible work options
Enjoyable workplace culture in a values driven organisation

How you will make an impact Cabrini's Patient Services function is integral to patient satisfaction, clinical efficiency and financial performance. In striving for excellence in all that we do, Cabrini Health is seeking an experienced administration professional with strong leadership skills and clear direction to join our Emergency Department. As our ED Clerical Team Leader, you will work collaboratively with the Patient Services Operational Performance Manager to ensure the effective management of the administration functions of the ED department. Cabrini's Emergency Department is a vital part of Cabrini Health offering a 24 hours, 7 days a week service to adults and children requiring urgent medical attention. We treat all acute emergency conditions (except major trauma) with onsite access to a full range of diagnostic services and rapid referral to Cabrini Specialists. Key responsibilities include:

Technical training and education of ED Clerical staff
Building staff rosters, assigning work areas and allocating coverage to achieve effective and efficient work performance
An ability to develop and maintain effective relationships with clinical and non-clinical staff
Managing escalations from ED Clerical staff, such as complex eligibility assessment, patient feedback and other health insurance matters
Working with the Patient Services Operation Performance Manager and Team Leader colleagues to review and improve processes and ways of working

About you You will be a dynamic and patient focussed team member who enjoys showing a caring attitude towards both your team and the community we serve. Key to the success of this role is the ability to build relationships with clinical and non-clinical leaders and staff to enable organisational objectives to be met in a collaborative way. You will also have the following:

Relevant work experience in a hospital or medical practice, with previous experience leading a team
Strong organisational and time management skills, including strong attention to detail and the ability to manage competing priorities and following through on tasks
A patient and customer focused approach to care delivery
Demonstrated ability to build relationships working collaboratively with colleagues and peers
Flexibility to work a variety of shifts
Excellent computer literacy skills in Microsoft Office particularly Word, Excel and Outlook
An understanding of the Australian private health insurance system
An understanding of the Medicare billing system
Previous experience in Patient Management system webPAS (desirable)
Previous experience in Medical Director and Pracsoft (desirable)

To view the full position description click here Enquiries to should be directed to: Vivian Niteros, Director of Patient Services - 9508 1534 Does this sound like your new role? Bring your skills and enthusiasm to Cabrini and help optimise the patient experience and health outcomes for our community. You will have opportunities to learn new skills and give back to your community.

Working for Cabrini
Cabrini Health is a Catholic, private, for-purpose health service located in Melbourne's southeast. Inspired by the mission and ethic of care of the Cabrini Sisters, we have been providing quality, compassionate care to our community for 75 years.
There is something special about Cabrini. Wherever we work, we are compassionate, connected people transforming lives together. Our highly skilled staff and specialists incorporate clinical research, innovative models of care, and state-of-the-art technology to deliver the best possible care and outcomes for our patients. We demonstrate our mission to serve our community through outreach programs that support asylum seekers and provide healthcare in rural communities and in underdeveloped countries.
Our size, reputation, and growth strategy ensure genuine opportunities for our people to learn, grow and realise their potential.
Cabrini is an equitable and inclusive employer and is committed to providing a safe environment for children and vulnerable people.
Our values: Compassion - Integrity - Courage - Respect
MANDATORY FOR ALL NEW STAFF TO CABRINI
Employment with Cabrini Health will be based on satisfactory background checks such as professional references, National Police Check, vaccinations for Influenza and COVID-19 (including boosters), plus a Working with Children Check (WWCC) may also be requested. Please click here to apply.

Responsibilities

• Oversee day-to-day financial matters, month-end and year-end accounts closing related to Invoicing, Payments, and Payroll.
• Prepare monthly payments & receivables.
• Handle Payroll for staff including issuing of pay-slips, filing of CPF returns and annual IR8A
• Prepare monthly and annual accounts closing, management reporting and annual audit
• Prepare GST filing and annual tax returns
• Handle HR admin functions including employment matters, payroll, leave etc.
• Any other responsibilities that may be assigned from time to time.

Requirements

•Degree in Finance/Business Admin or equivalent

•Possess high level of initiative and able to work under tight timelines

•At least 5-10 years' experience in similar position

•Proficiency in MS Office

Summary

The HR & Admin Manager is responsible for overseeing and managing all aspects of the human resources function within an organization. This includes developing and implementing HR policies and procedures, managing employee relations, recruiting, and onboarding, performance management, training and development, compensation and benefits administration, and ensuring compliance with relevant labor laws and regulations. The HR & Admin Manager plays a crucial role in fostering a positive and productive work environment and supporting the organization's overall goals and objectives.

Job Duties

Human Resource

• Lead the recruitment and selection process, including sourcing candidates, conducting interviews, and making informed hiring decisions.
• Oversee seamless onboarding and offboarding processes for employees, ensuring compliance with company policies and fostering a smooth transition.
• Develop and implement HR policies and procedures aligned with organizational objectives and goals.
• Identify, design, and execute training and development programs aimed at enhancing employee competencies and effectiveness.
• Manage compensation and benefits administration, encompassing salary reviews, bonus programs, employee benefits packages, and payroll processing.
• Offer guidance and support to managers and employees on various HR-related matters, including performance management, employee relations, and disciplinary actions.
• Address employee grievances and facilitate conflict resolution to cultivate a positive work environment.
• Maintain accurate employee records and HR information systems, ensuring utmost data confidentiality and integrity.

Administration

• Efficiently manage various forms of correspondence, including emails, letters, packages, and phone calls.
• Monitor office supplies inventory and replenish as needed to prevent disruptions in standard front office operations.
• Coordinate and schedule meeting rooms as per requests from different parties.

Qualifications & Skills

• Bachelor's degree in Human Resources, Business Administration, or a related field is required.
• Demonstrated track record in HR management roles, with a minimum of 3 years of experience.
• Familiarity with MOM regulations and thorough understanding of the Employment Act and industry best practices is essential.
• Experience with labor laws in Malaysia, Philippines, or Indonesia is considered advantageous.
• Capable of working autonomously or collaboratively within a team environment, adept at managing multiple priorities and meeting deadlines.
• Excellent interpersonal and communication abilities are a must.
• Strong problem-solving and decision-making capabilities.
• Proficiency in MS Office Suite is required.
• Position open to Singaporean applicants.

Note: Proceeding to apply on this job post means you have read, understand and agreed to WPH DATA PROTECTION NOTICE FOR JOB APPLICANTS in the link below.

https://www.wphdigital.com/notices

Full time job

Admin staffs and Admin Manager

Data input

Working hrs

11am to 7pm (Monday to Friday)

11am to 6pm (Saturday)

Basic computer knowledge

Can Speak English plus (Chinese, Malay etc)

working place 5mins walk to Chinatown MRT

Forgeiner request to have your country Police Clearance (Not More then 2mth)

Administrative Manager Responsibilities:

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

• Manage the full spectrum of HR functions including recruitment, onboarding, employee engagement, performance management, and training
• Sytemise and implement HR policies and procedures to ensure compliance with applicable laws and regulations
• Handle employee records, including attendance, leave, and benefits administration
• Assist in payroll processing and ensure accurate and timely payment of salaries
• Coordinate training and development programs for employees
• Provide administrative support to various departments
• Manage relationships with external vendors and service providers

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field
• Minimum of 5 years of experience in HR and admin roles
• Strong knowledge of HR best practices and employment laws
• Excellent communication and interpersonal skills
• Proficiency in MS Office softwares
• Proven ability to handle confidential information with discretion and professionalism
• Strong organizational, effifiency and time management skills
• Ability to work independently and collaboratively in a fast-paced environment
• Experience working in construction and logistic will be preferable

HR & Admin Manager (Singapore & Malaysia)

Responsibilities:

Human Resource

· Review HR and performance management policies and key KPIs

· Review company handbooks to include any updates or amendments in Employment Acts

· Handles recruitment process including talent sourcing, liaison with recruitment agencies, drafting job posts, onboarding and orientation.

· Plan manpower needs in line with Minstry of Manpower (MOM) directives and apply for work permit, S Pass, EP, DP and process pass renewals

· Organize annual medical checks for employees

· Handles off-boarding process like conduct exit interviews, termination, retirement

· Handles employee’s queries, grievances and provides career guidance

· Process monthly Singapore and Malaysia payroll using iPay and UBS SAGE including uploading to banks for payment

· Plan and implement annual performance management and propose division of bonuses

· Submission monthly CPF contribution to CPF Board and pay all relevant taxes like EPF, EIS, SOSCO, Zakat, PCB and corporate taxes to Malaysia statutory boards

· Submission of annual tax forms to IRAS and LHDN (Malaysia equivalent of IRAS)

· Apply and claim from statutory boards childcare leave and training course subsidies

· Ensures proper administration of HR and admin practices in line with corporate compliance by HQ, includes meting out disciplinary actions

· Submission of HR reports like monthly headcount, salary list, organization charts and contact list

· Organize annual team bonding sessions and quarterly staff engagement activities

· Manage and verify annual leaves and benefits entitlement, petty cash and transport claims

· Source and identify safety course providers for employees in Singapore and Malaysia

· Ensure all training, payroll and filing records are in place and maintain office cleanliness

Office Administration

• Maintain and process any of the general office admin of the company.
• Stationery & sundry purchasing for office and other ad-hoc projects.
• Tenancy/Rental Management (For both SG & MY offices and rental units for Employees)
• Stationery & Office Equipment management (Sourcing, purchasing, maintain)

IT Support

· Liaising with Vendor on IT equipment and Software matters

· Procuring and maintaining of IT equipment (both mobile phones, laptops, router and printer), issue, returns & repair

· Handling IT enquiries from employee

Requirements:

· Singapore Citizen or SGPPR

· Fluent in both English & Mandarin (Proficiency in Japanese language or Malay is a bonus)

· Preferably Bachelor Degree or Graduate Diploma in Human Resource/Capital Management

· Proficient in MS applications like Word, Excel, Powerpoint and Outlook

· At least 5years’ experience as HR practitioner in Singapore, be well versed in Singapore Employment Act and willing to learn Malaysia labour laws

· Strong communication skills (both verbal & written)

Job Descriptions:

- Prepare and keep proper filing of all Employment Contracts.

- Responsible for the administrative functions such as preparing confirmation letters and monitoring contract expiry for renewals for workers if applicable.

- Creation & maintenance of employees’ personal files, update employees’ data to payroll system.

- Assist in organizing and coordinating for new hires orientation programs.

- Update worker’s record per requirements including arrangement for cleaner’s Job Training, ensure team member’s skill and service competency are maintained accordingly.

- Computation of monthly salary for about 250-300 employees.

- Assists foreign workers to opening of bank account.

- Communicate internal information to all employees when necessary.

- Provide general support for all HR activities and events.

- Any other administration / operation duties may be assigned on ad hoc basis.

- Process General and HR/Admin correspondences as well as addressing General enquiries.

- Administrate the annual leave application process, medical /insurance claims, attendances update and generate reports.

- Perform secretarial and administrative support such as accommodations, travel bookings.

- Assist in submission such as training grants, licensing application, and so on as per Government’s policies and standards.

- Office Administration.

Requirements:

- Min GCE “O” level or diploma in Human Resource with at least 5 years of relevant working experience in HR and Administration for the commercial cleaning Industry.

- IT savvy with proficient in Microsoft Office Words and Excel. Prior experience in HSR for payroll is preferred.

- Candidate is required to communicate with Mandarin speaking employees on work process instructions, safety requirements and guidelines.

- A good team player, mature, self-motivated, positive attitude, able to work independently and multi-tasks in a fast-paced environment.

- Strong interpersonal and meticulous for details.

- Singaporean ONLY.

Other Information:

- 5.5 working days per week.

- Salary: S$3500-S$5000 (Based on Experience)

- Location: Tuas, Singapore.

We regret to inform that only shortlisted candidates will be notified. Thank you.

Manage multiple accounts; develop positive working relationships with all customer touch points

· Drive client retention, renewals, upsells and client satisfaction

· Work closely with Associate Account Managers and Ad Operations on day-to-day operational processes including campaign set-up, receipt of creative or tags, trafficking, optimization, troubleshooting and QA

· Work closely with Analytics and Ad Operations to determine root causes for customer success or failure and drive requirements for product or process enhancement and development as needed

· Partner with internal cross-functional teams to understand customer goals and key performance metrics and exceed those goals throughout the campaign

· Leverage technical tools and quantitative data to manage campaigns to success, high customer satisfaction and renewal

· Prepare campaign insights reporting, including analysis and research

· Manage weekly campaign status documents for review

· Work closely with Finance on billing set up and invoicing

· Manage customer activity with CRM tools for maximum efficiency and visibility, with carefully executed follow-up to closure on open issues

· Adhere to established processes and workflows, as it relates to campaign set-up and pixel placement strategy, creative execution (including dynamic creative), ad trafficking, campaign management and any troubleshooting necessary with pixels, creative assets and campaign reporting

· Provide input on new processes and workflows as needed

· Focus on ensuring we maintain superior customer service levels, operational excellence and strategic insight

· Maintains administrative staff by recruiting, selecting, orienting, and training employees.

· Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.

· Sets policies and procedures for training, coaching, counselling, and career development for staff.

· Initiates and coordinates goals, deadlines, and projects for their department.

· Develops and implements policies and procedures to improve operations and function of the department.

· Monitors and procures needed supplies for office, reception, mailroom, and kitchen.

· Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.

· Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

Our client is a leading venture capital in Singapore and they are looking for a Corporate Secretarial Manager to oversee all corporate services duties at the firm. This role can be based in both Singapore or Malaysia.

Job Description:

• Managing the portfolio companies under the venture capital, making sure that everything is in order and up to regulations
• Perform general corp sec duties such as company incorporations, preparing resolutions, filing with ACRA, maintaining records, etc
• Conforming to statutory and regulatory standards for the portfolio companies and acting on their behalf to regulatory bodies
• Keeping up to date with regulatory changes including KYC, AML, CFT

Requirements

• Graduate of ICSA or currently taking the course would be preferred. Degree/Diploma of Law/Accounting/Business would be ideal
• Understanding of financial services
• Able to multitask; have strong organisation skills
• Proficiency in a third language is a plus
• Independent and self-driven

Responsibilities

• Overall responsible for general office administration & purchasing
• Ensure office equipment maintenance and control
• Ensure the arrangement of facilities after award of project in preparation for project start up
• Purchasing processing, ensuring purchase is followed up
• Ensure the maintenance of Approved Subcontractor/Supplier List
• Participate in management review of system
• Initiate action to prevent non-conformance relating to internal process and systems
• Record maintenance
• Recommend improvement measures to the superior
• Assist the MR in internal and external communication

Requirements

• Minimum Diploma in Business Administration related qualifications.
• At least 5 years relevant working experience.
• Good communication skills
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Exceptional verbal and written communication skills.
• Ability to collect, track, and analyze large amounts of data.
• Understanding of consumer behaviors and industry trends.
• Extensive, accurate product knowledge.

Interested applicants please email your detail CV including your qualifications, working experience, current and expected salary to tnbongjj@gmail.com

Key Accountabilities:

Responsibilities:

• Act as a primary point of contact between the Project Director and internal/external stakeholders.
• Facilitate clear and effective verbal and written communication between the Project Director and internal/external stakeholders.
• Draft, edit and proofread emails, reports, and other documents
• Organize and maintain files, documents, and records for easy retrieval.
• Conduct research, compile and update information as needed for project
• Coordinate events, campaigns and projects as directed by Project Director.
• Collaborate with other team members to ensure smooth project workflow.
• Handle sensitive information with discretion and maintain a high level of confidentiality.
• Prepare meeting agendas, materials, and presentations.
• Attend meetings, take minutes, and follow up on action items.
• Schedule and coordinate appointments, meetings, and events for the Project Director.
• Ensure efficient time management to maximize productivity.
• Make travel arrangements, including flight bookings, hotel accommodations, and itineraries.
• Prepare travel expense reports in a timely and accurate manner.

Job Requirements

• Candidate must possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in Business Management or equivalentAt least 3 Year(s) of working experience in the related field is required for this position.
• Able to work independently with minimum supervision.
• Preferably experience in construction site environment
• Strong interpersonal skills and ability to communicate at all levels

Job Description

1. Responsible for managing HR&Admin-related work and providing support to the Group Management team.

2. Ensure compliance with company policies and local employment regulations and keep accurate and updated record of the employee records.

3. Implement communicate with other department and ensure adherence to MOM policies.

4. Manage and coordinate with vendors for office services and supplies and ensure adequate stock levels and cost-effective procurements.

5. Oversee general office and company dormitory maintenance to create a conducive environment.

6. Responsible team recruitment, KPI assessment management and compliance management, etc and provide other corresponding human resources support for the company. Including recruiting, interview, salary advice, onboarding/offboarding and work pass application,

renewal and cancellation for Employees.

7. To adhere to the mission and values of the business, develop and apply policies or SOPs.

QUALIFICATION

• Diploma or above, prefer major in Human resource/business or administrative management

• At least 2 years of relevant work experience in Human resources

• Good communication and teamwork spirit.

• English or Mandarin can be used as a working language.（Need to work with China team)

• Accounting related knowledge or experience as a plus

• Monitor timely completion of residents’ daily schedule and care plan.
• Monitor collection and maintenance of all resident data per organizational policies.
• Monitor regular engagements of residents and family members to determine satisfaction with quality of care.
• Work with clinical teams and other appropriate stakeholders to ensure provision of quality care.

Administration and Management

• Review rosters of CCAs to ensure compliance with staffing requirements, organizational policies and regulations.
• Ensure effective staff assignment and scheduling.
• Ensure completion of periodic and annual competency evaluations and performance appraisals.
• Monitor overall regulatory compliance of the nursing home operations.
• Develop QA policies and plans, and maintain adherence.
• Assist with the development of the annual budget and monitor expenses.
• Teaching and Supervision
• Facilitate staff’s individual growth through mentoring and coaching.
• Ensure timely and comprehensive orientation programme is conducted for all staff.
• Develop and conduct trainings for junior and new staff.

Requirements:

• Min Degree Holder in any discipline
• At least 7 years as a Senior Community Care Executive or have experience managing a department with frontline staff.
• Experience in healthcare setting will be an advantage.

For interested candidates, please send your most recent and updated resume to andreatan@recruitexpress.com.sg

Subject heading: Nursing Home Manager

Andrea Eunice Tan Min Er

(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599