Total 849 Administrative / Clerical job vacancies

Job Description:

Get to know our Digital Bank Malaysia Project Team:

Grab led consortium has been selected to receive a digital banking license in Malaysia, subject to meeting all of BNM's regulatory conditions. Malaysia digital bank will accelerate access to financial services for underserved Malaysians. We are forming a dedicated A team that aims to redefine banking and if you would like to join us on this journey, apply today!

The day-to-day activities:

• Ensure smooth conduct and attend meetings such as board, board committee and senior management related meetings and prepare accurate and timely minutes and BNM submissions

• Planning and execution of Board/Board committees/Shareholders’ meetings, including the setting of agenda, preparation of notices,  board papers, resolutions and actioning of items arising from meetings

• Ensuring compliance with statutory requirements and liasioning with secretarial agents.

• Assists all matter in relation to corporate secretariat and corporate governance to ensure compliance with statutory or regulatory requirements, including Companies Act 1965, Financial Services Act 2013, BNM policy documents, Corporate Governance, and advise on the latest developments of applicable rules and regulations

• Be the custodian of the common seal for the bank

• Advise board and senior management team on corporate governance matters

• Review TOR for BOD and relevant submissions

• Act as official liaison person with regulators/external auditors/advisors

• Prepare relevant proposal for BOD

• Management, update and implementation of terms of references with stakeholders in Digibank and Board.  

• Ensure maintenance of statutory registers and filing of statutory forms with the registrar in compliance with applicable laws.

• Advise, structure, draft and negotiate a wide range of agreements and other documentation.

• Provide effective interpretation and recommendation on regulations and policies affecting the business and legal documentation. 

• Interfacing as necessary with other business support teams within the Group..

• Monitor ongoing legislation and regulatory changes applicable to Digibank. 

• Represent Digibank’s interests and interface directly with external counsel, as appropriate

• Filling of any company secretarial matters with Syarikat Suruhanjaya Malaysia (SSM)

The must haves:

• ICSA qualified and an associate member of MAICSA

• Valid Practicing Cert and valid digital signature

• Min 10 years of work experience as company secretariat and knowledge of BNM and FSA

• A Bachelor Degree or an equivalent tertiary academic qualification in Law (LLB) from a reputable university would be an added advantage

• Not necessary worked in a bank but to have banking industry experience as a professional company secretary such as served a banking client

• Demonstrated success in thriving in a fast paced and collaborative environment, experiencing rapid growth and expansion.

• Self-driven and highly motivated individual who can work well in a startup VUCA (Volatile, Uncertain, Complex, Ambiguous) environment.

Job Purpose:

• To assist where applicable the Assistant Sales Admin Manager/ Sales Admin Manager/ Senior Sales Admin Executive in clearing daily work load

Job Responsibilities:

• Assist in maintenance and management of purchasers' file/ account for the respective project assigned
• Assist in prompt issuance of progress billings upon issuance of architect certificate
• Assist in issuing Official Receipt and update purchaser file
• Assist in updating all progress payment into software system
• Assist Senior Sales Administration Executive/ Sales Administration Executive to follow-up for loan documentations and credit control for on-going projects (i.e Plaza @ Kelana Jaya and 121 Residences)
• Assist the Assistant Sales Administration Manager/ Senior Sales Administration Executive for completed projects in related to sub-sales, refinancing, auction cases and transfer of titles to purchasers
• Assist in attending for purchasers and handling queries pertaining to Sales Administration matter

Requirements:

• SPM/ STPM- school leavers
• Diploma/ Advance Diploma and or its equivalent
• Experience in using Microsoft Application Software in particular Microsoft Excel and Word

Perks & Benefits:

• Nearby public transport
• Central location
• Personal development opportunities

Job Purpose

• Provide high- level administrative support and assistance to Head of Department and/ or other assigned leadership staff task including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives.

Job Responsibilities:

• Provide support secretarial duties to Head of Department and handle full spectrum of secretarial and administrative function to Management.
• Co-manage all calendar and schedule of work appointments and meetings with internal stakeholder or external business parties.
• Perform broad administrative function including incoming/outgoing mails, calls, typing letters, memos, reports, proposals, proper filing, scanning and organization of documents for easy retrieval and secure manner.
• Perform follow up on operational matters and ensure all actions have been taken and completed by related parties.
• Prepare documents, briefing papers, and reports.
• Assist with travel itinerary, visas and hotel accommodation for local and overseas (e.g.: Visa application, flight & hotel reservation, etc.)
• Assist to ensure proper administration of Head of Department office.
  Undertake various special assignments, ad-hoc functions and related duties as and when required for Head of Department office.
• Able to co-work with colleagues in undertaking research and reports.

Job Requirements:

• Strong knowledge in Microsoft Excel, Words, and Power Point.
• Excellent oral and written skills in English and Bahasa Malaysia.
• Can work beyond the normal working hours.
• A hardworking, resourceful team player with a “can do” mindset.
• Willing to go the extra mile to ensure tasks are completed on time.
• Able to work independently with minimum supervision.

Perks & Benefits:

• Central location
• Flexible working hours
• Personal development opportunities

We are expanding our Foodie team!

Job Responsibilities:

• Overseeing and managing day-to-day office operations, including maintaining office supplies, facilities management, and coordinating maintenance and repairs.
• Coordinate and arrange meetings, appointments, travel schedule, if necessary.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• To support finance team in other general administrative work including clerical.
• Accurately inputting and maintaining data in databases, spreadsheets, or other software systems. 
• Undertake ad-hoc assignments as and when required.

Job Requirements:

• Degree in Business Management, Administration or relevant degree.
• Fresh graduate are welcomed.
• This position will be based at Penang, Georgetown.
• Proficient in MS Office includes Excel, Word, Outlook, and PowerPoint.
• Strong organizational, multi-tasking, and time-management skills.

Perks & Benefits:

• Competitive salary
• Allowance
• Yearly bonuses
• Insurance coverage
• Medical benefits (Optic, Dental & Outpatient Clinic)
• Friendly Teammates
• Free Food (What's better than getting paid and free food? It's the best of both worlds.)
• Fun Experience
• Hybrid Work

We are expanding our Foodie team!

Job Responsibilities:

• Overseeing and managing day-to-day office operations, including maintaining office supplies, facilities management, and coordinating maintenance and repairs.
• Coordinate and arrange meetings, appointments, travel schedule, if necessary.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• To support finance team in other general administrative work including clerical.
• Accurately inputting and maintaining data in databases, spreadsheets, or other software systems. 
• Undertake ad-hoc assignments as and when required.

Job Requirements:

• Degree in Business Management, Administration or relevant degree.
• Fresh graduate are welcomed.
• This position will be based at Penang, Georgetown.
• Proficient in MS Office includes Excel, Word, Outlook, and PowerPoint.
• Strong organizational, multi-tasking, and time-management skills.

Perks & Benefits:

• Competitive salary
• Allowance
• Yearly bonuses
• Insurance coverage
• Medical benefits (Optic, Dental & Outpatient Clinic)
• Friendly Teammates
• Free Food (What's better than getting paid and free food? It's the best of both worlds.)
• Fun Experience
• Hybrid Work

Job Description:

1. On Admin matters:

• Provide administrative support to the sales team.
• Perform data entry, documentation, and bookkeeping tasks.
• Handle staff payments and related tasks.
• Manage administrative duties including phone calls, live chats, and inquiries.
• Maintain office supplies inventory and place orders as needed.

2. On Procurement matters:

• Source for vendors, request quotations and make recommendations to the operation department
• Evaluate vendor’s quotation and technical specification to comply with projects requirement
• Evaluate supplier’s performance and quality standard
• Prepare purchase requisition and purchase orders
• Liaise with suppliers to resolve issues such as quality or quantity discrepancies
• Update purchasing records, data and pricing into our inventory system
• Adhere to our company’s Integrated Management System policies and procedures
• Undertake other ad-hoc duties as assigned 

Requirement:

• Candidates with professional Certification, Diploma, Advanced/Higher/Graduated/Degree in any discipline.
• Excellent oral and written communication skills in Mandarin and English language
• Outgoing personality and service driven with a positive and “can do” attitude
• Proactive and self-motivated in problem-solving
• Knowledge of import and export documentation and procedures
• Excellent in multitasking and organizational skills.
• Capability to work independently and manage responsibilities.
• Proficiency in Microsoft Office applications.
• Fresh graduates are welcome to apply. 

Job Highlights:

• Above market average salary with medical claims and allowances
• Free courses and trainings worth more than RM100,000
• Incentive trips for those who excel in their work performance

Job Description: 

• Responsible to Amani Glass Designer
• Assisting is responsible for daily administrative work (paper work)

Job Requirements:

• Candidate must possess Diploma.
• Good in using editing software Coreldraw & Autocad
• Fresh graduates are welcome to apply.
• Good working attitude and responsible. 
• Able to start work immediately.

Working hour:

• 5.5 working days (Saturday half day)
• Monday to Friday 8.30am to 5.30pm , Saturday 8.30am to 1 pm

Interested applicants can apply online or send your resume to

lnlglasspuchong.acc@gmail.com or WhatsApp to 012-215 2173 .

Perks & Benefits:

• Central location
• Nearby LRT & public transport
• Personal leave
• KWSP & SOCSO

Job Description:

• To responsible for full spectrum of Human Resource functions including recruitment and selection, compensation and benefits, payroll processing, performance management, employee relations, industrial relations, and other HR related services.
• To oversee and manage day-to-day office operations, including facilities management and supplies inventory to ensure the efficient and smooth operation of office.
• To perform any other duties or ad-hoc task required by superior or Management.

Job Requirement:

• Diploma/Degree in Business Studies/Administration Management HR Management or equivalent.
• Posses minimum 2 years of working experience in HR related field & payroll experience.
• Sound knowledge of HR practices, employment laws and regulations, local authorities, and legal implications.
• Good command of Bahasa Malaysia, English, and Mandarin, both written and spoken.
• Excellent interpersonal and communication skills.
  Excellent organizational and time management skills, able to prioritize and multitask.
• Pleasant and positive disposition, meticulous, attention to details, self-motivated, prudent with strong sense of urgency and personal accountability.
• Able to work independently and a team player.
• Able to maintain high level of confidentiality and integrity, disciplined and professional.
• Able to start work immediately or with short notice is preferred.=

Perks & Benefits:

• Cozy working environment
• Young and energetic team
• Career advancement
• 5 Days work (Mon~Fri)
• Annual & Medical leave entitlement
• Casual dress code
• Free snacks / Happy hours
• Dental allowance
• Medical claim
• Vision allowance
• Paternity leave
• Convocation leave

About Us:

ZELIN FAMILY OFFICE (M) SDN BHD is a leading player in the Family Office in the financial industry, committed to providing top-notch financial services to our clients. Our core values are longevity wealth & health. Enabling all individuals, corporate entities, families of organisations to be able to elevate financial literacy, wealth preservation, growth and be of good physical, mental and spiritual health to enjoy the fruits of their labour. We are looking for a dynamic Administrative Assistant to join our team and contribute to our mission of excellence. If you are organized, detail-oriented, and eager to support our financial professionals, we want you on board!

Job Description:

As an Administrative Assistant at ZELIN FAMILY OFFICE (M) SDN BHD, you will play a pivotal role in ensuring the smooth and efficient operation of our financial services department. You will provide essential administrative support to the Director, financial advisors, analysts, and other team members to help them focus on client needs and financial strategies.

Key Responsibilities:

• Client Correspondence: Manage and respond to client inquiries, emails, and phone calls promptly and professionally. Ensure a high level of client satisfaction through effective communication. Accountable to follow through all matters requiring execution of action plans and ensuring the team achieves tasks’ deadlines.
• Documentation and Record Keeping: Maintain and organize client files, financial documents, and records in compliance with industry regulations systematically. Prepare and update financial reports as needed. Ensure effective document control for easy access and retrieval if required.
• Appointment Scheduling: Coordinate and schedule client meetings, consultations, travels, company events, hotel & restaurant bookings arrangements and appointments for Director, financial professionals & other departments relating to operations, administration, Human Resources matters to ensure all parties are well prepared and smooth operation. 
• Data Entry: Accurately input financial data into our systems and databases. Maintain confidentiality and security of sensitive financial information.
• Office Management: Assist with general office duties, including ordering supplies, managing calendars, and coordinating travel arrangements for team members when necessary. 
• Meeting Support: Prepare materials and presentations for client meetings, seminars, and conferences. Assist with meeting logistics, such as room setup and catering arrangements. Undertake special assignments, ad-hoc functions and related duties assigned by the management.
• Compliance and Regulations: Stay informed about industry regulations and compliance standards. Assist in ensuring that all processes and documentation adhere to these standards.
• Financial Software: Familiarize yourself with financial software and tools used within the company. Provide support in navigating and troubleshooting these tools.
• Team Collaboration: Collaborate with financial advisors, analysts, and other team members to support their administrative needs and help meet client objectives.

Qualifications:

• Minimum Degree Qualification (preferably major in Communication, Arts or Service Industries).
• Previous administrative experience in the financial industry is a plus.
  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and financial software/tools.
• Strong organizational skills and attention to details.
• Excellent communication and interpersonal abilities.
• Good oral and written communication skills in both English and Mandarin (Must).
• Able to speak and written in Bahasa Malaysia is an added advantage.
• Ability to prioritize tasks and meet deadlines.
• Understanding of financial terminology and principles (preferred).
• Possess own transport, able to travel outstation as when required.
• Age between 25 to 50.
• Preferable male.

Join ZELIN FAMILY OFFICE (M) SDN BHD and be part of a dynamic team dedicated to delivering exceptional financial services to our clients. Your role as an Administrative Assistant will be crucial in maintaining our high standards of professionalism and efficiency in the financial industry.

If you are ready to contribute your skills and grow in the financial sector, we encourage you to apply today!

Perks & Benefits:

• Salary ranges from minimum RM2,600.00 to RM6,000.00 depends on experience.
• Added commission for related sales referral.
• Bonus for good performance.
• Sick claim benefit.
• Overtime claim and travel allowance (travel stipends, transportation, etc.)
• Annual leave.
• Personal & leadership development opportunities.

JOB SCOPE AND RESPONSIBILITIES: 

• act as Sales Support Officer 
• follow up reports,read through contracts and deal with oversea customer & Corporate Office on sales.
• To attend internal and external meetings with General Manager take minutes, and establish proper follow-up on duties/activities decided in the meeting.  
• To facilitate the organization of GM's communication/meeting/presentation sessions with internal /external parties and ensure all meeting sessions are well taken care of.      
• Manage meeting schedules, correspondences, reports, call screening, filing, travel arrangements, and handling private and confidential matters.        
• To follow-up and report to GM on urgent matters.
• To assist in any other ad hoc tasks within and other departments

JOB REQUIREMENTS: 

• Candidate must possess at least Diploma in Secretarial/Business Admin or equivalent.
• Minimum 03 years working experience in related field.
• Required language(s): Mandarin, Malay & English. Proficient in both written and spoken English will be an added advantage
• Proficient in Microsoft office applications.
• Good interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the Company.
• Able to organize and work independently.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• A flexible, pro-active approach to work including the ability to priorities and re-priorities.
• Ability to deal with sensitive information with discretion and to maintain confidentiality.

Perks & Benefits

• Medical insurance
• Personal leave
• Open culture
• Personal development opportunities

Job Description :

• Prepare full set of accounting.
• Prepare payment voucher, Invoice and other accounting task assigned from time to time.
• Coordinate & facilitate Annual Financial Audit Process
• Handle daily documentation and proper filing system to ensure documents are
  traceable in an efficient manner.
• Record expenses, bills and filing other financial documents.
• Prepare Quotation, Invoice, and Stock report.
• Responsible for supporting company day-to-day administration and office support to colleagues and management.
• To manage all administrative & operation tasks which include documentation,filing, letter correspondences, arranging for courier services, etc
• Any ad hoc task assign by superior

Requirement:

• Candidate must possess at least LCCI/ACCA or Bachelor’s Degree in
  Finance/Accountancy/Banking or equivalent.
• Computer literacy in Microsoft Office (Excel, Word, Powerpoint)
• Good communication skills Positive working attitude
• Able to meet deadlines, able to multi-task, and capacity to work independently.
• Required language (s): English compulsory & Mandarin preferred (To deal
  with subsidiaries from Taiwan and Hong Kong).
• At least 4 years of working experience in the related field

Perks & Benefits:

Advantages of working with us:

• Salary/Compensation
• Work-Life Balance
• Career/Development Opportunities

Job Descriptions:

• Able to handle full sets of accounts, including preparation of schedules for audit purposes, SST schedules and submission.
• Responsible monthly accounts closing and reporting including Bank
• Reconciliation, P&L Statement and Balance Sheet.
• Experienced in tax planning will be plus point
• To monitor cash flow, daily bank-in preparations, and monthly bank reconciliation.
• Liaise with external auditor, tax agent and corporate secretary in relation to annual audit.
• Liaise with suppliers on invoice and payment matters.
• Update payroll & monitoring workers attn & discilpine.

Job Requirements:

• Candidates must possess at  Professional Certificates/Diploma/Advance
• Diploma/ Degree of Accounting/Finance/Banking or equivalent;
• At least 2 year(s) of experience in full set accounting;
• Required languages: Mandarin, English;
• Responsible, meticulous and possess good working attitude

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Job Description : 

• Inbound & Outbound goods
• Sorting of Food ingredients.
• Quality Check of vegetables & fruit
• Responsible for Warehouse cleanliness

We are looking for team members who is ;

• Punctual
• Hardworking
• Enjoy new challenges
• Respect each other
• Work good as a TeamCandidate must possess at least own transport
• At least 3 Years of working experience in any field

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

We are expanding our Foodie team!

Job Responsibilities:

• Overseeing and managing day-to-day office operations, including maintaining office supplies, facilities management, and coordinating maintenance and repairs.
• Coordinate and arrange meetings, appointments, travel schedule, if necessary.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• To support finance team in other general administrative work including clerical.
• Accurately inputting and maintaining data in databases, spreadsheets, or other software systems. 
• Undertake ad-hoc assignments as and when required.

Job Requirements:

• Degree in Business Management, Administration or relevant degree.
• Fresh graduate are welcomed.
• This position will be based at Penang, Georgetown.
• Proficient in MS Office includes Excel, Word, Outlook, and PowerPoint.
• Strong organizational, multi-tasking, and time-management skills.

Perks & Benefits:

• Competitive salary
• Allowance
• Yearly bonuses
• Insurance coverage
• Medical benefits (Optic, Dental & Outpatient Clinic)
• Friendly Teammates
• Free Food (What's better than getting paid and free food? It's the best of both worlds.)
• Fun Experience
• Hybrid Work

Overview:

• Reporting to General Manager, the Human Resource & Administration Manager will manage the full spectrum of the HR & Admin Department for a headcount of 120 employees. Key responsibilities, which include but not limited to, business partnering, recruitment, compensation & benefits, learning & development, performance management, payroll administration, grievance and disciplinary handling, foreign employee management and enforcement of company policies and practices.

Job Responsibilities:

• Manage talent acquisition process, from understanding business requirements, sourcing, qualifying to on-boarding of selected candidates
• Partner with management team to understand and execute human resource and talent management and retention strategy
• Keep abreast of trends in compensation and benefits; review and propose competitive remuneration package to ensure equity within the company and in line with market salary 
• Compensation and benefits administration which include monthly payroll, annual salary review and bonus exercise, market salary survey, group and general insurance renewal, etc
• Develop new policies, procedures, guidelines, programs and initiatives which must be aligned with HQ policies, statutory and legal requirements
• Develop training programs and initiatives to provide development opportunities and skill enhancement for employees 
• Handle and manage employee relations, conflict resolution, employee grievances, disciplinary issues and conduct investigation process
• Ensure effective performance assessment are carried out on a timely basis for confirmation and annual appraisal
• Expatriate management including employment pass application, renewal/cancellation, relocation to Malaysia, tax filing, etc
• Foreign worker management including quota application and recruitment, hostel, repatriation, renewal of work permit, abscondment, etc
• Support & coach management/supervisory group by providing advice, guidance and information on HR principles, processes & practices
• Maintain compliance with statutory, legal and mandatory laws and regulations requirements, and recommended best practices; review policies and practices to maintain compliance
• Maintain knowledge of HR trends, best practices, regulatory changes, and new HR technologies, talent management, and employment law
• Liaison with government agencies (KSM, KDN, JTK, JIM, ESD, MBPG, etc) for worker, expatriate and/or business-related matters
• Promote and nurture a positive work environment by fostering employee engagement, satisfaction and productivity
• Manage and drive office IT matters/projects, CCTV monitoring, company events/activities, 

Requirements:

• Diploma or Degree in Business Management (major in Human Resources)
• At least 10 years of relevant working experience in manufacturing or engineering industry with at least 5 years in a managerial position
• Good understanding of Malaysian Employment and Industrial Relations Act, employment tax, KWSP, Socso, HRDF and HR-related government laws
• Proficient in verbal and written English, dynamic, good leadership skills, high integrity and result-oriented
• Ability to handle confidential information with discretion and maintain a high level of professionalism.

Perks & Benefits:

• Company team/bonding activities
• Company annual dinner, CNY lunch, Christmas dinner, etc 
• Medical insurance
• GPA insurance
• Personal leave
• Marriage leave
• Sabbatical leave
• Dental
• Long service award
• Annual health screening
• Birthday voucher
• Marriage gift, baby gift and get-well gift
• Open culture
• Personal development opportunities
• Canteen facilities & free parking